[HRMS] 2021 Fall Mass Appointments

[HR Important Message]

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An important message from FSU Office of Human Resources
This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.
Departments must complete large volumes of Graduate Assistant (GA) and Faculty Reappointments each semester. The Mass Appointments process helps departments efficiently manage these actions and reappoint multiple employees at a time.

Per the Collective Bargaining Agreement, Graduate Assistants who are appointed in both the fall and spring semesters should have a continuous appointment where practicable. Departments should prioritize issuing such appointments before appointing Graduate Assistants for an individual semester. Appointments on a semester basis must have a minimum appointment period of the first day of classes through the last day of finals (as outlined in the academic calendar). Departments requiring advanced preparation before the first day of classes, such as course development, planning or preparation, required training (including PIE), or pre-semester meetings, shall establish the start date of the Graduate Assistant appointment to provide a reasonable length of time to accomplish this work. Additionally, for assignments that require grading duties, departments shall continue the appointment period through the grade submission deadline.

Graduate Assistant Mass Appointments
GA Mass Appointments are entered by Department Representatives in OMNI HR and then made available in batches to Department Managers and Sponsored Research (where applicable) for approval. As a reminder, the minimum rate for GA appointments is $20 per hour. Please ensure your period amount is calculated using this hourly rate at a minimum.

Timeline for the Fall 2021 Graduate Assistant Mass Appointments Process
Wednesday, June 9 - Monday, June 21
Graduate Assistant Mass Appointments open to Department Representatives (Originator) for entry.

Tuesday, June 22 - Wednesday, June 30
Open for Manager approval for all Graduate Assistant changes.

Thursday, July 1 - Wednesday, July 7
Open for Department Representatives (Originator) to review and update any changes per Manager.

Thursday, July 8 - Friday, July 9
Open for Manager to approve final changes.

Monday, July 12 - Friday, July 16
File sent to Sponsored Research for approval.

Monday, July 19
File loaded in OMNI HR once released from Sponsored Research.

Tuesday, July 20
Run queries and update any discrepancies.

Faculty Mass Appointments
With the exceptions noted below, the OMNI HR online Mass Appointments process will produce salaried fall appointments for 9-month faculty needing E&G, Auxiliary, and Contract and Grant appointments. Most salaried fall appointments, including existing appointments, should be entered into the OMNI HR "Enter Mass Appointments" screen by staff in each Dean's, Director's, or Vice President's office.

Faculty on Leave
Faculty members who are currently on a paid or unpaid leave of absence (including sabbaticals) will not be included in the Mass Appointments screens. Please submit a pPAF to return these faculty members from leave and reappoint them for the fall.

Visa Tab
Note the "Visa" tab on the Faculty Mass Appointment screen. If a faculty member's work authorization information is not current in OMNI HR, you will not be able to appoint the faculty via Mass Appointment. Instead, send the updated work authorization documents and an ePAF to Human Resources to complete the fall appointment. Attach the work authorization to the ePAF.

Timeline for the Fall 2021 Faculty Mass Appointments Process
Wednesday, June 9 - Friday, July 9
Faculty Mass Appointments open to Department Managers (Originator) for entry.

Monday, July 12 - Friday, July 16
File sent to Sponsored Research for approval.

Monday, July 19
File loaded in OMNI HR close of business.

Tuesday, July 20
Run queries and update any discrepancies.

Questions? Please contact Amy Walker at azwalker at fsu.edu<mailto:azwalker at fsu.edu>.

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