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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" align="center" style="text-align:center;background:white"><span style="color:black"><img width="190" height="90" style="width:1.9791in;height:.9375in" id="Picture_x0020_1" src="cid:image001.png@01D74AF7.41BBC040"></span><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><b><span style="color:#201F1E;border:none windowtext 1.0pt;padding:0in"> </span></b><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:12.65pt;background:white">
<span style="color:#201F1E">An important message from FSU Office of Human Resources<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:12.65pt;background:white">
<b><span style="color:#201F1E">This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.</span></b><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.65pt;background:white"><span style="color:#201F1E">Departments must complete large volumes of Graduate Assistant (GA) and Faculty Reappointments each semester. The
<span style="border:none windowtext 1.0pt;padding:0in">Mass</span> Appointments process helps departments efficiently manage these actions and reappoint multiple employees at a time.<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.65pt;background:white"><span style="color:#201F1E"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:12.65pt;background:white"><span style="color:#201F1E">Per the Collective Bargaining Agreement, Graduate Assistants who are appointed in both the fall and spring semesters should have a continuous appointment where practicable.
Departments should prioritize issuing such appointments before appointing Graduate Assistants for an individual semester. Appointments on a semester basis must have a minimum appointment period of the first day of classes through the last day of finals (as
outlined in the academic calendar). Departments requiring advanced preparation before the first day of classes, such as course development, planning or preparation, required training (including PIE), or pre-semester meetings, shall establish the start date
of the Graduate Assistant appointment to provide a reasonable length of time to accomplish this work. Additionally, for assignments that require grading duties, departments shall continue the appointment period through the grade submission deadline.<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.65pt;background:white"><span style="color:#201F1E"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:11.65pt;background:white"><b><span style="color:#782F40;border:none windowtext 1.0pt;padding:0in">Graduate Assistant Mass Appointments</span></b><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.65pt;background:white"><span style="color:black;border:none windowtext 1.0pt;padding:0in">GA Mass Appointments are entered by Department Representatives in OMNI HR and then made available in batches to Department Managers
and Sponsored Research (where applicable) for approval. </span><span style="color:#201F1E;background:white">As a reminder, the minimum rate for GA appointments is $20 per hour</span><span style="color:black;border:none windowtext 1.0pt;padding:0in">. Please
ensure your period amount is calculated using this hourly rate at a minimum. <o:p>
</o:p></span></p>
<p class="MsoNormal" style="line-height:12.65pt;background:white"><span style="color:#201F1E"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><b><u><span style="color:#201F1E">Timeline for the <span style="border:none windowtext 1.0pt;padding:0in">Fall 2021</span> Graduate Assistant <span style="border:none windowtext 1.0pt;padding:0in">Mass</span> Appointments
Process<o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-top:6.0pt;background:white"><b><span style="color:#201F1E">Wednesday, June 9 – Monday, June 21</span></b><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><i><span style="color:#201F1E">Graduate Assistant <span style="border:none windowtext 1.0pt;padding:0in">Mass</span> Appointments open to Department Representatives (Originator) for entry.</span></i><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E"> <o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><b><span style="color:#201F1E">Tuesday, June 22 – Wednesday, June 30</span></b><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><i><span style="color:#201F1E">Open for Manager approval for all Graduate Assistant changes.</span></i><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><i><span style="color:#201F1E"> </span></i><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><b><span style="color:#201F1E">Thursday, July 1 – Wednesday, July 7</span></b><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><i><span style="color:#201F1E">Open for Department Representatives (Originator) to review and update any changes per Manager.</span></i><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><i><span style="color:#201F1E"> </span></i><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><b><span style="color:#201F1E">Thursday, July 8 – Friday, July 9</span></b><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><i><span style="color:#201F1E">Open for Manager to approve final changes.</span></i><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><i><span style="color:#201F1E"> </span></i><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><b><span style="color:#201F1E">Monday, July 12 – Friday, July 16</span></b><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><i><span style="color:#201F1E">File sent to Sponsored Research for approval.<o:p></o:p></span></i></p>
<p class="MsoNormal" style="background:white"><i><span style="color:#201F1E"> </span></i><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><b><span style="color:#201F1E">Monday, July 19</span></b><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><i><span style="color:#201F1E">File loaded in OMNI HR once released from Sponsored Research.</span></i><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><i><span style="color:#201F1E"> </span></i><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><a name="_Hlk37424474"><b><span style="color:#201F1E">Tuesday, July 20</span></b></a><span style="mso-bookmark:_Hlk37424474"><span style="color:#201F1E"><o:p></o:p></span></span></p>
<p class="MsoNormal" style="background:white"><span style="mso-bookmark:_Hlk37424474"><i><span style="color:#201F1E">Run queries and update any discrepancies.</span></i></span><span style="mso-bookmark:_Hlk37424474"><span style="color:#201F1E"><o:p></o:p></span></span></p>
<p class="MsoNormal" style="background:white"><span style="mso-bookmark:_Hlk37424474"><b><span style="font-size:12.0pt;font-family:"inherit",serif;color:#201F1E;border:none windowtext 1.0pt;padding:0in"> </span></b></span><span style="mso-bookmark:_Hlk37424474"></span><b><span style="color:#782F40;border:none windowtext 1.0pt;padding:0in"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="line-height:11.65pt;background:white"><b><span style="color:#782F40;border:none windowtext 1.0pt;padding:0in">Faculty Mass Appointments</span></b><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.65pt;background:white"><span style="color:#201F1E">With the exceptions noted below, the OMNI HR online <span style="border:none windowtext 1.0pt;padding:0in">Mass</span> Appointments process will produce <span style="border:none windowtext 1.0pt;padding:0in">salaried
fall</span> appointments for 9-month faculty needing E&G, Auxiliary, and Contract and Grant appointments. Most salaried <span style="border:none windowtext 1.0pt;padding:0in">fall</span> appointments, including existing appointments, should be entered into
the OMNI HR “</span><span style="color:maroon;border:none windowtext 1.0pt;padding:0in">Enter Mass Appointments</span><span style="color:#201F1E">” screen by staff in each Dean’s, Director’s, or Vice President’s office. <o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.65pt;background:white"><span style="color:#201F1E"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:11.65pt;background:white">
<b><u><span style="color:#201F1E">Faculty on Leave</span></u></b><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E">Faculty members who are currently on a paid or unpaid leave of absence (including sabbaticals) will not be included in the <span style="border:none windowtext 1.0pt;padding:0in">Mass</span> Appointments
screens.<b> </b>Please submit a pPAF to return these faculty members from leave and reappoint them for the <span style="border:none windowtext 1.0pt;padding:0in">fall</span>. <o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:11.65pt;background:white">
<b><u><span style="color:#201F1E">Visa Tab</span></u></b><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.65pt;background:white"><span style="color:#201F1E">Note the “</span><span style="color:maroon;border:none windowtext 1.0pt;padding:0in">Visa</span><span style="color:#201F1E">” tab on the Faculty <span style="border:none windowtext 1.0pt;padding:0in">Mass</span> Appointment
screen. If a faculty member’s work authorization information is not current in OMNI HR, you will not be able to appoint the faculty via Mass Appointment. Instead, send the updated work authorization documents and an ePAF to Human Resources to complete the <span style="border:none windowtext 1.0pt;padding:0in">fall</span> appointment.
Attach the work authorization to the ePAF.<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.65pt;background:white"><span style="color:#201F1E"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:11.65pt;background:white"><b><u><span style="color:#201F1E">Timeline for the <span style="border:none windowtext 1.0pt;padding:0in">Fall</span> 2021 Faculty <span style="border:none windowtext 1.0pt;padding:0in">Mass</span> Appointments
Process<o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-top:6.0pt;background:white"><b><span style="color:#201F1E">Wednesday, June 9 – Friday, July 9</span></b><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><i><span style="color:#201F1E">Faculty <span style="border:none windowtext 1.0pt;padding:0in">Mass</span> Appointments open to Department Managers (Originator) for entry.</span></i><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E"> <o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><b><span style="color:#201F1E">Monday, July 12 – Friday, July 16</span></b><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><i><span style="color:#201F1E">File sent to Sponsored Research for approval.</span></i><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E"> <o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><b><span style="color:#201F1E">Monday, July 19</span></b><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><i><span style="color:#201F1E">File loaded in OMNI HR close of business.<o:p></o:p></span></i></p>
<p class="MsoNormal" style="background:white"><i><span style="color:#201F1E"><o:p> </o:p></span></i></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:#201F1E">Tuesday, July 20<o:p></o:p></span></b></p>
<p class="MsoNormal"><i><span style="color:#201F1E">Run queries and update any discrepancies.</span></i><i><span style="font-size:12.0pt;color:#201F1E"><o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="color:#201F1E"><o:p> </o:p></span></p>
<p class="MsoNormal"><a name="OLE_LINK2"></a><a name="OLE_LINK1"></a><a name="x_OLE_LINK2"></a><span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><b>Questions?</b></span></span><span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1">
</span></span><span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1">Please contact Amy Walker</span></span><span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="color:black"> at
</span></span></span><span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"></span></span><a href="mailto:azwalker@fsu.edu"><span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="color:blue">azwalker@fsu.edu</span></span></span><span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"></span></span></a><span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="color:black">.</span></span></span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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