[Fla-facrlboard] FACRL 2018 Hotel Recommendation

Alyssa Koclanes koclanan at eckerd.edu
Tue May 15 12:13:16 EDT 2018 

No objections from me either, sounds good!

--
*Alyssa Koclanes, M.A.*
Associate Professor
Technical Services, Serials, and Instruction Librarian
Eckerd College Library <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.eckerd.edu_library_&d=DwIFaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=jHPbAk3Fd_lmC3hoNVSz3g3TCURFEWpScNRIb_SEseI&s=srbyox7vbScCQtirvBZMbBKJPhDkeE7Oisa53hBvdpQ&e=>
727.864.8460

Eckerd College <https://urldefense.proofpoint.com/v2/url?u=http-3A__www.eckerd.edu&d=DwIFaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=jHPbAk3Fd_lmC3hoNVSz3g3TCURFEWpScNRIb_SEseI&s=SR7WpvhPf1K2yeKHoGNI4Ucjlh9WE4bAfS0axAfl3jc&e=>
4200 54th Avenue South
St. Petersburg, Florida 33711



On Tue, May 15, 2018 at 10:15 AM, Sarah DeVille <Sarah.DeVille at avemaria.edu>
wrote:

> I think Kim makes some excellent points. While the hotels do literally
> share a parking lot, managing two locations might be more challenging for
> us. In looking over the amenities, the Courtyard  looks slightly more
> appealing. I can check with Tracy to see what kinds of logistics will be
> necessary in managing two hotels--she might be able to provide us with only
> one link.
>
>
>
> With the board’s approval I would like to move forward and accept the
> proposal for 30 rooms at the Courtyard along with a meeting space for the
> board room, unless they can provide only one link, in which case I will
> split the block between both hotels. I’d like to wrap this up before we all
> head to FLA next week. Any objections?
>
>
>
> Sarah D. DeVille, MLIS
>
> Head of Public Services
>
> Canizaro Library
>
> Ave Maria University
>
> (239) 280-2422
>
>
>
> *Follow us on social media*
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>
>
>
> *From:* Kim Copenhaver [mailto:copenhka at eckerd.edu]
> *Sent:* Tuesday, May 15, 2018 7:35 AM
> *To:* Sarah DeVille
>
> *Cc:* fla-facrlboard at lists.fsu.edu
> *Subject:* Re: [Fla-facrlboard] FACRL 2018 Hotel Recommendation
>
>
>
> Hi Sarah,
>
>
>
> Thanks for investigating housing options for the FACRL Annual Conference.
> I am unfamiliar with the area and thus defer to your judgement on location
> and whether or not you would like to provide more than one housing option
> for attendees.  I agree that it does provide attendees options, but note
> there are hidden costs to keep in mind in regard to managing two housing
> locations such as the management of two room lists, providing directions
> from two locations, promoting both locations on the website, two
> registration links, etc. Certainly some of these concerns might be
> mitigated by having only one Sales Manager and the simple fact that we are
> only talking about 30 rooms. If the option of having two different
> locations with differing amenities is appealing and might sway someone to
> attend, then I think the benefit would outweigh the costs. I am fine either
> way, but just want to be sure the hidden costs are also considered.
>
>
>
> Best,
>
>
> Kimberly Copenhaver, M.A.
>
> Associate Professor, Reference, Instruction & Access Services
>
> (727) 864-7518 <727.864.7518>
>
>
>
> Eckerd College
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__eckerd.edu&d=DwMGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=qiuUr5Rh21FveBiplA302jqiX596rPUdTfYEgCuSF9k&s=O8TElsSR4yPfv5SBwGVQIJucBUhbSDMR5QIo-rb3v-g&e=>
> 4200 54th Avenue South
> St. Petersburg, Florida 33711
>
>
>
> On Tue, May 15, 2018 at 6:52 AM, Donlan, Rebecca <rdonlan at fgcu.edu> wrote:
>
> If you guys think splitting the room block is a good idea I'm all for it.
> :)
> ------------------------------
>
> *From:* Fla-facrlboard <fla-facrlboard-bounces at lists.fsu.edu> on behalf
> of Sarah DeVille <Sarah.DeVille at avemaria.edu>
> *Sent:* Monday, May 14, 2018 6:16:49 PM
> *To:* Alyssa Koclanes
> *Cc:* fla-facrlboard at lists.fsu.edu
> *Subject:* Re: [Fla-facrlboard] FACRL 2018 Hotel Recommendation
>
>
>
> I haven’t decided about splitting the room block but it might not be a bad
> idea.
>
> Gulf Coast Town Center (where the hotels are located) is right of the
> interstate and only a few minutes to FGCU. there are lots of restaurants
> and shops there. It is also very close to the airport should anyone decide
> to fly down.
>
> Sarah D. DeVille, MLIS
> Head of Public Services
> Ave Maria University
> Canizaro Library
>
> Sent from my iPhone
>
> On May 14, 2018, at 5:19 PM, Alyssa Koclanes <koclanan at eckerd.edu<mailto:
> koclanan at eckerd.edu>> wrote:
>
> Hi Sarah,
>
> I think that's a great deal that they are offering complimentary meeting
> space and AV! I would be in favor of going with this hotel. Would the room
> block be set up at just one of the hotels or at both of them as Tracy
> suggested (15 rooms at each) to give guests options? It looks like the
> Residence Inn and the Courtyard Marriott are right next to each other so
> having the room block split between both would work well, plus they are
> near several restaurants, and very close to FGCU. Seems like a great option!
>
> Alyssa
>
> --
> Alyssa Koclanes, M.A.
> Associate Professor
> Technical Services, Serials, and Instruction Librarian
> Eckerd College Library<https://urldefense.proofpoint.com/v2/url?u=https-
> 3A__www.eckerd.edu_library_&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=
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> 727.864.8460
>
> Eckerd College<https://urldefense.proofpoint.com/v2/url?u=http-
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> 4200 54th Avenue South
> St. Petersburg, Florida 33711
>
> [https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_uc-
> 3Fexport-3Ddownload-26id-3D1Mw-2D6ldJR5t2LgA1lgM5AHZcqGbumpeHs-26revid-
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>
> On Fri, May 11, 2018 at 10:41 AM, Sarah DeVille <
> Sarah.DeVille at avemaria.edu<mailto:Sarah.DeVille at avemaria.edu>> wrote:
> Hi everyone,
> As noted in our meeting this week I have been working hard to secure a
> hotel and meeting space for our annual meeting. I just received the
> proposal below and would like to recommend we move forward with contracting
> with the Marriott. While this is not the lowest room rate that I received,
> they will provide us with complementary meeting space and AV for the board
> meeting. I just wanted to hear everyone’s thoughts before we move forward.
> Thanks,
> Sarah
>
> Sarah D. DeVille, MLIS
> Head of Public Services
> Canizaro Library
> Ave Maria University
> (239) 280-2422
>
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>
> From: Ryan, Tracy (F) [mailto:Tracy.Ryan at marriott.com<mailto:Tracy.Ryan@
> marriott.com <Tracy.Ryan at marriott.com%3Cmailto:Tracy.Ryan at marriott.com>>]
> Sent: Friday, May 11, 2018 10:28 AM
> To: Sarah DeVille
> Cc: Botea, Sara
> Subject: RE: Fl Assoc College and Research Libraries Meeting
>
> Thanks Sarah!
>
> Yes, we will give you a full days use of our meeting space set up for 15
> board room style with extra seats in the room. This room will be available
> from 8am-7pm on Thursday 10/18. Please let me know if you need to arrange
> for any catering to be in the room (we will of course have water available
> in the room). We also have a screen/projector already in the room  (drop
> down from the ceiling) that you can plug directly into.
>
> If your BOD approves, will reservations be made via rooming list or
> individuals pay on their own?
> Also would this be contract with Ave Maria University or Florida
> Association of College and Research Libraries.
>
> Many thanks,
>
>
> Tracy Ryan
> Sales Manager, Fort Myers
> T 239.789.4207
>
>         <image002.png>
>
>
> COURTYARD GULF COAST TOWN CENTER | courtyardfortmyers.com
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> RESIDENCE INN | residenceinnfortmyers.com
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> RESIDENCE INN GULF COAST TOWN CENTER | fortmyersresidenceinn.com
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> Z_rKu-2xmzQrE&e=>
> ­­­Operated under license from Marriott International, Inc. or one of its
> affiliates.
>
>
>
>
> From: Sarah DeVille [mailto:Sarah.DeVille at avemaria.edu
> <Sarah.DeVille at avemaria.edu>]
> Sent: Friday, May 11, 2018 10:23 AM
> To: Ryan, Tracy (F)
> Cc: Botea, Sara
> Subject: RE: Fl Assoc College and Research Libraries Meeting
>
> Hi Tracy,
> Thank you for your reply. This is looking in line with what we were
> thinking, but before I send it to the Board of Directors, I would like to
> confirm the meeting space is in fact complementary. We would need a board
> room setup for 13 with a few extra seats along the outside. Would this type
> of setup be available?
> Sarah
>
> Sarah D. DeVille, MLIS
> Florida Assocation of College and Research Libraries, Board Member
>
> Head of Public Services
> Canizaro Library
> Ave Maria University
> (239) 280-2422
>
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>
> From: Ryan, Tracy (F) [mailto:Tracy.Ryan at marriott.com
> <Tracy.Ryan at marriott.com>]
> Sent: Friday, May 11, 2018 10:12 AM
> To: Sarah DeVille
> Cc: Botea, Sara
> Subject: Fl Assoc College and Research Libraries Meeting
>
> Good morning Sarah!
>
> Happy Friday! I received a request for a proposal for your meeting taking
> place on 10/18-10/19 for 30 rooms. Below are proposals for both properties
> that are location within the Gulf Coast Town Center.
>
> Proposal:
> Total of 30 rooms (can offer 15 rooms at each property if you would like,
> to give your guests options)
> Checking in Thursday 10/18
> Checking out Friday 10/19
> Rates are valid for 2 days before and after contracted check in and out
> times.
> Complimentary Use of our meeting space on 10/18 from 3pm-5pm
>
> Courtyard Gulf Coast Town Center www.marriott.com/rswap<https:/
> /urldefense.proofpoint.com/v2/url?u=http-3A__www.marriott.
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> >
> King Room with Twin Sofa Bed – $129 a night (Retail $169 a night)
> Queen Queen Room  - $139 a night (Retail $179 a night)
> Features
>
>   *   Bistro Restaurant onsite for Breakfast/Dinner( Starbucks products
> available 24 hours)
>   *   Full Service Bar
>   *   Fitness Center/Entertainment Center/Market -24 hours
>   *   Laundry Room(Coin Based)
>   *   Outside Pool/Firepit
>   *   Onsite Market-24 hours
>   *   Complimentary Shuttle Service to Airport -24 hours
>   *   Walking Distance to over 80 Shops and Restaurants in the Town Center
>   *   Complimentary Wireless Access
>
>
> Residence Inn Gulf Coast Town Center www.marriott.com/rswra<https:/
> /urldefense.proofpoint.com/v2/url?u=http-3A__www.marriott.
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> <https://urldefense.proofpoint.com/v2/url?u=http-3A__www.marriott.com_rswra-253Chttps-3A__urldefense.proofpoint.com_v2_url-3Fu-3Dhttp-2D3A-5F-5Fwww.marriott.com-5Frswra-26d-3DDwMFAg-26c-3DHPMtquzZjKY31rtkyGRFnQ-26r-3DErNLMQvDS5BZrIZeelL-2DNylx-2DJsCfC-5FBTnGrpOVKn70-26m-3DvRjDEx5jmR-2D79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA-26s-3Db8Tx5Ks-2DOwqUJztx40y1lZ46XXLd-5FNpraBsnzIHW5Pk-26e-3D&d=DwMF-g&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=5uBaJyA-si-K3bpdS8KWzDf8uj5nFYAH-BvPn9kPCnk&s=cWeEigMIlafpah5Yc-9V_NCc6ybwhD9uFiqrmlX1zfY&e=>
> >
> Studio King with Queen Sofa Bed – $139 a night (Retail $169 a night)
> One bedroom with 1 King and 1 Queen Sofa Bed  - $149 a night (Retail $179
> a night)
> Features
>
>   *   Hot Breakfast Included everyday
>   *   Spacious Suites-Fully equipped kitchen, sleeper sofa , and living
> room area in each suite
>   *   Pet friendly- ($100 one time nonrefundable pet cleaning fee)
>   *   Fitness Center & Market-24 Hours
>   *   Complimentary Shuttle Service to Airport- 24 hours
>   *   Walking Distance to over 80 shops and Restaurants
>   *   Complimentary Wireless access
>
> Please let me know if you would like to move forward with this proposal.
>
> Best regards,
>
> Tracy Ryan
> Sales Manager, Fort Myers
> T 239.789.4207
>
>         <image002.png>
>
>
> COURTYARD GULF COAST TOWN CENTER | courtyardfortmyers.com
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__courtyardfortmyers.com&d=DwMGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=qiuUr5Rh21FveBiplA302jqiX596rPUdTfYEgCuSF9k&s=bqMtcUSHlYpYdBSzstU4HgZMn7oPP9CBr47XCV-8jFc&e=>
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> RESIDENCE INN GULF COAST TOWN CENTER | fortmyersresidenceinn.com
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> SPRINGHILL SUITES | springhillsuitesfortmyers.com
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__springhillsuitesfortmyers.com&d=DwMGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=qiuUr5Rh21FveBiplA302jqiX596rPUdTfYEgCuSF9k&s=dGix2m8BJSNNNAk6vclXgbMauDonLeCJwpoehC0y2nM&e=>
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> ­­­Operated under license from Marriott International, Inc. or one of its
> affiliates.
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