[Fla-facrlboard] FACRL 2018 Hotel Recommendation

Sarah DeVille Sarah.DeVille at avemaria.edu
Tue May 15 13:00:06 EDT 2018 

Just to keep everyone in the loop, we would have a single link with both hotels listed.

Sarah D. DeVille, MLIS
Head of Public Services
Canizaro Library
Ave Maria University
(239) 280-2422

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From: Alyssa Koclanes [mailto:koclanan at eckerd.edu]
Sent: Tuesday, May 15, 2018 12:13 PM
To: Sarah DeVille
Cc: Kim Copenhaver; fla-facrlboard at lists.fsu.edu
Subject: Re: [Fla-facrlboard] FACRL 2018 Hotel Recommendation

No objections from me either, sounds good!

--
Alyssa Koclanes, M.A.
Associate Professor
Technical Services, Serials, and Instruction Librarian
Eckerd College Library<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.eckerd.edu_library_&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=rzODOKLfb8bVd2a22X1JF0t-w6-UWTtVi7b9JOd94MM&s=dyQNfieNqqkSuxbChhGjbybC4O8yzySLWYu2ehKAg0U&e=>
727.864.8460

Eckerd College<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.eckerd.edu&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=rzODOKLfb8bVd2a22X1JF0t-w6-UWTtVi7b9JOd94MM&s=V9wGtiEp0jSOGlJacMoJkI7qsCeKhZN3N6JQx3V7u7w&e=>
4200 54th Avenue South
St. Petersburg, Florida 33711

[https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_uc-3Fexport-3Ddownload-26id-3D1Mw-2D6ldJR5t2LgA1lgM5AHZcqGbumpeHs-26revid-3D0B0yDfFkeC3R6c1I3YUpwODZ2NXBBVnRkSldWRFBQSTRkc1FnPQ&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=rzODOKLfb8bVd2a22X1JF0t-w6-UWTtVi7b9JOd94MM&s=ii1pFr9z8M9T2mKg3hE2-t0XHn9NSj1ttSqmUNPwy8E&e=]

On Tue, May 15, 2018 at 10:15 AM, Sarah DeVille <Sarah.DeVille at avemaria.edu<mailto:Sarah.DeVille at avemaria.edu>> wrote:
I think Kim makes some excellent points. While the hotels do literally share a parking lot, managing two locations might be more challenging for us. In looking over the amenities, the Courtyard  looks slightly more appealing. I can check with Tracy to see what kinds of logistics will be necessary in managing two hotels--she might be able to provide us with only one link.

With the board’s approval I would like to move forward and accept the proposal for 30 rooms at the Courtyard along with a meeting space for the board room, unless they can provide only one link, in which case I will split the block between both hotels. I’d like to wrap this up before we all head to FLA next week. Any objections?

Sarah D. DeVille, MLIS
Head of Public Services
Canizaro Library
Ave Maria University
(239) 280-2422

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From: Kim Copenhaver [mailto:copenhka at eckerd.edu<mailto:copenhka at eckerd.edu>]
Sent: Tuesday, May 15, 2018 7:35 AM
To: Sarah DeVille

Cc: fla-facrlboard at lists.fsu.edu<mailto:fla-facrlboard at lists.fsu.edu>
Subject: Re: [Fla-facrlboard] FACRL 2018 Hotel Recommendation

Hi Sarah,

Thanks for investigating housing options for the FACRL Annual Conference. I am unfamiliar with the area and thus defer to your judgement on location and whether or not you would like to provide more than one housing option for attendees.  I agree that it does provide attendees options, but note there are hidden costs to keep in mind in regard to managing two housing locations such as the management of two room lists, providing directions from two locations, promoting both locations on the website, two registration links, etc. Certainly some of these concerns might be mitigated by having only one Sales Manager and the simple fact that we are only talking about 30 rooms. If the option of having two different locations with differing amenities is appealing and might sway someone to attend, then I think the benefit would outweigh the costs. I am fine either way, but just want to be sure the hidden costs are also considered.

Best,

Kimberly Copenhaver, M.A.
Associate Professor, Reference, Instruction & Access Services
(727) 864-7518<tel:727.864.7518>

Eckerd College<https://urldefense.proofpoint.com/v2/url?u=http-3A__eckerd.edu&d=DwMGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=qiuUr5Rh21FveBiplA302jqiX596rPUdTfYEgCuSF9k&s=O8TElsSR4yPfv5SBwGVQIJucBUhbSDMR5QIo-rb3v-g&e=>
4200 54th Avenue South
St. Petersburg, Florida 33711
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On Tue, May 15, 2018 at 6:52 AM, Donlan, Rebecca <rdonlan at fgcu.edu<mailto:rdonlan at fgcu.edu>> wrote:

If you guys think splitting the room block is a good idea I'm all for it.  :)

________________________________
From: Fla-facrlboard <fla-facrlboard-bounces at lists.fsu.edu<mailto:fla-facrlboard-bounces at lists.fsu.edu>> on behalf of Sarah DeVille <Sarah.DeVille at avemaria.edu<mailto:Sarah.DeVille at avemaria.edu>>
Sent: Monday, May 14, 2018 6:16:49 PM
To: Alyssa Koclanes
Cc: fla-facrlboard at lists.fsu.edu<mailto:fla-facrlboard at lists.fsu.edu>
Subject: Re: [Fla-facrlboard] FACRL 2018 Hotel Recommendation

I haven’t decided about splitting the room block but it might not be a bad idea.

Gulf Coast Town Center (where the hotels are located) is right of the interstate and only a few minutes to FGCU. there are lots of restaurants and shops there. It is also very close to the airport should anyone decide to fly down.

Sarah D. DeVille, MLIS
Head of Public Services
Ave Maria University
Canizaro Library

Sent from my iPhone

On May 14, 2018, at 5:19 PM, Alyssa Koclanes <koclanan at eckerd.edu<mailto:koclanan at eckerd.edu><mailto:koclanan at eckerd.edu<mailto:koclanan at eckerd.edu>>> wrote:

Hi Sarah,

I think that's a great deal that they are offering complimentary meeting space and AV! I would be in favor of going with this hotel. Would the room block be set up at just one of the hotels or at both of them as Tracy suggested (15 rooms at each) to give guests options? It looks like the Residence Inn and the Courtyard Marriott are right next to each other so having the room block split between both would work well, plus they are near several restaurants, and very close to FGCU. Seems like a great option!

Alyssa

--
Alyssa Koclanes, M.A.
Associate Professor
Technical Services, Serials, and Instruction Librarian
Eckerd College Library<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.eckerd.edu_library_&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=uip_vPAysfF_dE3PCYPTAl8DFB9W0Dmnq1H6afEULUs&s=J10uZkGjaCpzB7uUaCGxGwUybfR-73bnVWVW37KB08Q&e=>
727.864.8460

Eckerd College<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.eckerd.edu&d=DwIGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=uip_vPAysfF_dE3PCYPTAl8DFB9W0Dmnq1H6afEULUs&s=Wwbde9w2B2ydwMcWJJImf7ko24RuK4y8k-RT_kZijlo&e=>
4200 54th Avenue South
St. Petersburg, Florida 33711

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On Fri, May 11, 2018 at 10:41 AM, Sarah DeVille <Sarah.DeVille at avemaria.edu<mailto:Sarah.DeVille at avemaria.edu><mailto:Sarah.DeVille at avemaria.edu<mailto:Sarah.DeVille at avemaria.edu>>> wrote:
Hi everyone,
As noted in our meeting this week I have been working hard to secure a hotel and meeting space for our annual meeting. I just received the proposal below and would like to recommend we move forward with contracting with the Marriott. While this is not the lowest room rate that I received, they will provide us with complementary meeting space and AV for the board meeting. I just wanted to hear everyone’s thoughts before we move forward.
Thanks,
Sarah

Sarah D. DeVille, MLIS
Head of Public Services
Canizaro Library
Ave Maria University
(239) 280-2422

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From: Ryan, Tracy (F) [mailto:Tracy.Ryan at marriott.com<mailto:Tracy.Ryan at marriott.com<mailto:Tracy.Ryan at marriott.com%3Cmailto:Tracy.Ryan at marriott.com>>]
Sent: Friday, May 11, 2018 10:28 AM
To: Sarah DeVille
Cc: Botea, Sara
Subject: RE: Fl Assoc College and Research Libraries Meeting

Thanks Sarah!

Yes, we will give you a full days use of our meeting space set up for 15 board room style with extra seats in the room. This room will be available from 8am-7pm on Thursday 10/18. Please let me know if you need to arrange for any catering to be in the room (we will of course have water available in the room). We also have a screen/projector already in the room  (drop down from the ceiling) that you can plug directly into.

If your BOD approves, will reservations be made via rooming list or individuals pay on their own?
Also would this be contract with Ave Maria University or Florida Association of College and Research Libraries.

Many thanks,


Tracy Ryan
Sales Manager, Fort Myers
T 239.789.4207

        <image002.png>


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From: Sarah DeVille [mailto:Sarah.DeVille at avemaria.edu]
Sent: Friday, May 11, 2018 10:23 AM
To: Ryan, Tracy (F)
Cc: Botea, Sara
Subject: RE: Fl Assoc College and Research Libraries Meeting

Hi Tracy,
Thank you for your reply. This is looking in line with what we were thinking, but before I send it to the Board of Directors, I would like to confirm the meeting space is in fact complementary. We would need a board room setup for 13 with a few extra seats along the outside. Would this type of setup be available?
Sarah

Sarah D. DeVille, MLIS
Florida Assocation of College and Research Libraries, Board Member

Head of Public Services
Canizaro Library
Ave Maria University
(239) 280-2422

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From: Ryan, Tracy (F) [mailto:Tracy.Ryan at marriott.com]
Sent: Friday, May 11, 2018 10:12 AM
To: Sarah DeVille
Cc: Botea, Sara
Subject: Fl Assoc College and Research Libraries Meeting

Good morning Sarah!

Happy Friday! I received a request for a proposal for your meeting taking place on 10/18-10/19 for 30 rooms. Below are proposals for both properties that are location within the Gulf Coast Town Center.

Proposal:
Total of 30 rooms (can offer 15 rooms at each property if you would like, to give your guests options)
Checking in Thursday 10/18
Checking out Friday 10/19
Rates are valid for 2 days before and after contracted check in and out times.
Complimentary Use of our meeting space on 10/18 from 3pm-5pm

Courtyard Gulf Coast Town Center www.marriott.com/rswap<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.marriott.com_rswap&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR-79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=-8fMX0FiHBYaPmoRliWpBY37CWRtqJOmMlB9qDEwdH4&e=<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.marriott.com_rswap-253Chttps-3A__urldefense.proofpoint.com_v2_url-3Fu-3Dhttp-2D3A-5F-5Fwww.marriott.com-5Frswap-26d-3DDwMFAg-26c-3DHPMtquzZjKY31rtkyGRFnQ-26r-3DErNLMQvDS5BZrIZeelL-2DNylx-2DJsCfC-5FBTnGrpOVKn70-26m-3DvRjDEx5jmR-2D79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA-26s-3D-2D8fMX0FiHBYaPmoRliWpBY37CWRtqJOmMlB9qDEwdH4-26e-3D&d=DwMF-g&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=5uBaJyA-si-K3bpdS8KWzDf8uj5nFYAH-BvPn9kPCnk&s=tBWorL9aUHqFrs8XJi0VtlfVwc7aNRlqgz0krRShq90&e=>>
King Room with Twin Sofa Bed – $129 a night (Retail $169 a night)
Queen Queen Room  - $139 a night (Retail $179 a night)
Features

  *   Bistro Restaurant onsite for Breakfast/Dinner( Starbucks products available 24 hours)
  *   Full Service Bar
  *   Fitness Center/Entertainment Center/Market -24 hours
  *   Laundry Room(Coin Based)
  *   Outside Pool/Firepit
  *   Onsite Market-24 hours
  *   Complimentary Shuttle Service to Airport -24 hours
  *   Walking Distance to over 80 Shops and Restaurants in the Town Center
  *   Complimentary Wireless Access


Residence Inn Gulf Coast Town Center www.marriott.com/rswra<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.marriott.com_rswra&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR-79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=b8Tx5Ks-OwqUJztx40y1lZ46XXLd_NpraBsnzIHW5Pk&e=<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.marriott.com_rswra-253Chttps-3A__urldefense.proofpoint.com_v2_url-3Fu-3Dhttp-2D3A-5F-5Fwww.marriott.com-5Frswra-26d-3DDwMFAg-26c-3DHPMtquzZjKY31rtkyGRFnQ-26r-3DErNLMQvDS5BZrIZeelL-2DNylx-2DJsCfC-5FBTnGrpOVKn70-26m-3DvRjDEx5jmR-2D79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA-26s-3Db8Tx5Ks-2DOwqUJztx40y1lZ46XXLd-5FNpraBsnzIHW5Pk-26e-3D&d=DwMF-g&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=5uBaJyA-si-K3bpdS8KWzDf8uj5nFYAH-BvPn9kPCnk&s=cWeEigMIlafpah5Yc-9V_NCc6ybwhD9uFiqrmlX1zfY&e=>>
Studio King with Queen Sofa Bed – $139 a night (Retail $169 a night)
One bedroom with 1 King and 1 Queen Sofa Bed  - $149 a night (Retail $179 a night)
Features

  *   Hot Breakfast Included everyday
  *   Spacious Suites-Fully equipped kitchen, sleeper sofa , and living room area in each suite
  *   Pet friendly- ($100 one time nonrefundable pet cleaning fee)
  *   Fitness Center & Market-24 Hours
  *   Complimentary Shuttle Service to Airport- 24 hours
  *   Walking Distance to over 80 shops and Restaurants
  *   Complimentary Wireless access

Please let me know if you would like to move forward with this proposal.

Best regards,

Tracy Ryan
Sales Manager, Fort Myers
T 239.789.4207

        <image002.png>


COURTYARD GULF COAST TOWN CENTER | courtyardfortmyers.com<https://urldefense.proofpoint.com/v2/url?u=http-3A__courtyardfortmyers.com&d=DwMGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=qiuUr5Rh21FveBiplA302jqiX596rPUdTfYEgCuSF9k&s=bqMtcUSHlYpYdBSzstU4HgZMn7oPP9CBr47XCV-8jFc&e=><https://urldefense.proofpoint.com/v2/url?u=http-3A__www.courtyardfortmyers.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR-79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=mcXadBmUKVDV252bREqNLuhvHOZU-HA4PLxEeHz2vrc&e=>
RESIDENCE INN | residenceinnfortmyers.com<https://urldefense.proofpoint.com/v2/url?u=http-3A__residenceinnfortmyers.com&d=DwMGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=qiuUr5Rh21FveBiplA302jqiX596rPUdTfYEgCuSF9k&s=RzxsTf6HScF1GPbHgQzXS3fUNQjcXHjtOXNFfO-t5pA&e=><https://urldefense.proofpoint.com/v2/url?u=http-3A__www.residenceinnfortmyers.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR-79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=oXJ1XcIUct9DylbrQPE23_wWKH4DcKtaoH3s8Vbn-Gc&e=>
RESIDENCE INN GULF COAST TOWN CENTER | fortmyersresidenceinn.com<https://urldefense.proofpoint.com/v2/url?u=http-3A__fortmyersresidenceinn.com&d=DwMGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=qiuUr5Rh21FveBiplA302jqiX596rPUdTfYEgCuSF9k&s=sFleCbRae8OquY_Ex3K4_AjzQAOsJuO6pQpHsnQ7ouU&e=><https://urldefense.proofpoint.com/v2/url?u=http-3A__www.fortmyersresidenceinn.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR-79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=79KRIA1NsGrDQOi4xUZxm-KSA6px6fGd5uX1_RLZ4Fo&e=>
SPRINGHILL SUITES | springhillsuitesfortmyers.com<https://urldefense.proofpoint.com/v2/url?u=http-3A__springhillsuitesfortmyers.com&d=DwMGaQ&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=qiuUr5Rh21FveBiplA302jqiX596rPUdTfYEgCuSF9k&s=dGix2m8BJSNNNAk6vclXgbMauDonLeCJwpoehC0y2nM&e=><https://urldefense.proofpoint.com/v2/url?u=http-3A__www.springhillsuitesfortmyers.com_&d=DwMFAg&c=HPMtquzZjKY31rtkyGRFnQ&r=ErNLMQvDS5BZrIZeelL-Nylx-JsCfC_BTnGrpOVKn70&m=vRjDEx5jmR-79FGFVYvQAt2E4yPJdHFPTGlWUbMtxdA&s=QgQOYnH0iMBvV7mTPUyW7NJlMJaIdNZ_rKu-2xmzQrE&e=>
­­­Operated under license from Marriott International, Inc. or one of its affiliates.




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