[HRMS] Timekeeping Guidance for October 9

Thu Oct 8 16:05:03 EDT 2026

[cid:image001.jpg at 01DD573E.C57FD160]
An important message from the FSU Office of Human Resources
This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives.
Due to Hurricane Isaias and its potential impact, Florida State University will shift to remote classes and work until noon on Friday, October 9, and will close at its Tallahassee campuses beginning at 12:00 pm. This includes the FAMU-FSU College of Engineering. Supervisors and employees should make the appropriate preparations today to allow employees to work remotely until 12:00 pm on Friday, October 9. This includes, but is not limited to, identifying duties that can be performed remotely and working with your department's IT representatives to ensure employees have laptops or other appropriate equipment.
How will I record my time if I worked remotely until 12:00 pm on Friday, October 9?
Salaried and OPS employees who worked remotely on October 9, or non-essential employees who worked on campus, will record their hours worked on their timesheet. Additionally, salaried employees should record Administrative Leave to make themselves whole for their scheduled daily hours, and it should not result in an employee being paid beyond their FTE for the workweek. Generally, Administrative Leave will be limited to 4 hours on October 9. Departments and employees must enter Administrative Leave Taken - ADMHT on their timesheets with the override code CLOSE.
Will anyone be provided with a full day of Administrative Leave?
A full day of Administrative Leave (Admin Leave) will only be granted to salaried employees who were unable to work on October 9. Administrative leave will only be granted to make an employee whole for their scheduled daily hours and should not result in an employee being paid beyond their FTE for the workweek. Employees with an altered work schedule will be provided Administrative Leave based on their established work schedule. Departments and employees must enter Administrative Leave Taken - ADMHT on their timesheets with the override code CLOSE.
How will I report my time if I am scheduled to be off the entire day on October 9?
Employees will record the personal leave they were authorized or approved to take for the first half of the day and report Administrative Leave for the second half of the day. This will generally be 4 hours of personal leave and 4 hours of Administrative Leave.
Time Reporting for the workweek of October 9 - October 15:
Elapsed Timesheet
[The image shows a schedule for a work period from October 9 to October 15, 2026, with reported hours, regular hours worked, and administrative leave taken.  AI-generated content may be incorrect.]

Punch Timesheet

[The image shows a schedule for administrative leave, detailing employee hours and leave dates, with various codes and time entries for a specified period.  AI-generated content may be incorrect.]
Employees designated as On-Site Essential Personnel
Employees designated by their Dean, Director, Department Head, or designee as on-site Essential Critical Personnel should report the correct hours worked during the closure. The compensation of Essential Personnel is contingent upon an employee's FLSA classification, pay band, and essential personnel designation level as outlined in the Essential Personnel Classification & Compensation<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fpolicies.vpfa.fsu.edu%2Fpolicies-and-procedures%2Ffaculty-staff%2Fattendance-and-leave%23E13&data=05%7C02%7Chrms%40lists.fsu.edu%7C6022feca9405417a062e08df257770e2%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C639270867083720242%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=hufjR5FrE4SGkcucSzjQM7L69stKlJkGn6%2BkP39Qw%2FM%3D&reserved=0> policy.
Nonexempt On-stie Essential Critical Personnel
Nonexempt employees designated as on-site Essential Critical Personnel should report hours worked with the time reporting code Campus Closure Hours Worked - CCRHP and Administrative Leave Taken (ADMHT) on their timesheet with the override code CLOSE.
Below is an example of an on-site USPS nonexempt Essential Critical employee who worked 8 hours on October 9:

[The image shows a calendar schedule for October 9th to October 15th, 2026, with time reporting, campus closure hours, and administrative leave taken.  AI-generated content may be incorrect.]

Exempt On-site Essential Critical Personnel
Exempt employees in pay bands 1 - 10 designated as Essential Critical should report Straight-time Comp Earned - REGCE for hours worked, and Administrative Leave Taken (ADMHT) on their timesheets with the override code CLOSE.
Below is an example of an A&P-exempt Essential Critical employee who worked 4 hours on October 9:
[The image is a time tracking report for an employee, detailing scheduled hours (40.00) and reported hours (44.00) for a period from October 9 to October 15, 2026, with a total of 8 hours worked.  AI-generated content may be incorrect.]

Remote Employees Designated as Essential Personnel after 12:00 pm
Remote nonexempt employees designated as Essential Critical Personnel after 12:00 pm should report hours worked with the time reporting code Campus Closure Hours Worked - CCRHP and Administrative Leave Taken (ADMHT) on their timesheet with the override code CLOSE.
Remote exempt employees in pay bands 1 - 10 designated as Essential Critical after 12:00 pm should report Straight-time Comp Earned - REGCE for hours worked, and Administrative Leave Taken (ADMHT) on their timesheets with the override code CLOSE.
What do I do with OPS Employees?
Per University Policy, OPS employees are not eligible to receive Administrative Leave.

  *   OPS Nonexempt Employees (paid for time worked) do not receive Administrative Leave. Only hours worked on October 9 should be reported on the timesheet.
  *   OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded on October 9, their compensation for the week will not be impacted.
Other Time Reporting Examples
Workers' Compensation
Most employees receiving Workers' Compensation would be unavailable to work remotely or on-site and should report a prorated amount of personal and administrative leave. See the elapsed timesheet example below:
Fri
10/9
Sat
10/10
Sun
10/11
Mon
10/12
Tue
10/13
Wed
10/14
Thu
10/15

5.25

5.25
5.25
5.25
5.25
Workers Comp - WKCHT
1.5

2.75
2.75
2.75
Sick Leave Taken - SKCHT
1.75

Administrative Leave - CLOSE

Family and Medical Leave
If an employee is on continuous Parental Leave with FMLA, they must report PARLV and FMLAT for the Administrative Closure. The corresponding leave code can be sick leave, vacation leave, straight-time compensatory leave used, overtime compensatory leave used, or leave without pay. Administrative leave will be prorated for the day. See the elapsed timesheet example below:
Fri
10/9
Sat
10/10
Sun
10/11
Mon
10/12
Tue
10/13
Wed
10/14
Thu
10/15

8

8
8
8
8
Family Medical Leave Taken - FMLAT
4

8
8
8
8
Sick Leave Taken - SKCHT
4

Administrative Leave - CLOSE

Questions? Please contact an HR Attendance & Leave representative<https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fhr.fsu.edu%2F%3Fpage%3Dabout_hr%2Fcontact%2Fcontact%26group%3Dsection&data=05%7C02%7Chrms%40lists.fsu.edu%7C6022feca9405417a062e08df257770e2%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C639270867083738290%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=%2Beiq4gZNyt1J%2Bw8aAwAuGP1mziKzI8zVittsKTGbfM8%3D&reserved=0>.

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.fsu.edu/pipermail/hrms/attachments/20261008/192a3500/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.jpg
Type: image/jpeg
Size: 19407 bytes
Desc: image001.jpg
URL: <http://lists.fsu.edu/pipermail/hrms/attachments/20261008/192a3500/attachment.jpg>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image002.png
Type: image/png
Size: 62412 bytes
Desc: image002.png
URL: <http://lists.fsu.edu/pipermail/hrms/attachments/20261008/192a3500/attachment.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image003.png
Type: image/png
Size: 69955 bytes
Desc: image003.png
URL: <http://lists.fsu.edu/pipermail/hrms/attachments/20261008/192a3500/attachment-0001.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image004.png
Type: image/png
Size: 45322 bytes
Desc: image004.png
URL: <http://lists.fsu.edu/pipermail/hrms/attachments/20261008/192a3500/attachment-0002.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image005.png
Type: image/png
Size: 45368 bytes
Desc: image005.png
URL: <http://lists.fsu.edu/pipermail/hrms/attachments/20261008/192a3500/attachment-0003.png>