[HRMS] Timekeeping Guidance for the Independence Day Holidays

Mon Jun 29 15:13:12 EDT 2026

[cid:image002.png at 01DD07D9.8755AEA0]

An important message from FSU Office of Human Resources

This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives.

Department Representatives and Supervisors: Please read the following message in its entirety.

The Independence Day holidays occur on Thursday, July 2, Friday, July 3, and Monday, July 6, 2026. The holidays occur over two pay periods. The payroll processing schedule<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fdefault%2Ffiles%2FPDF%2FPublications%2Ftimeandleave%2FAlternate_Payroll_Schedule_A.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7Cbcf4d8f168cd4791f8f608ded61276e3%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C639183571971430164%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=wN1xgGDj2XH5I2iDAdE3ZMoawRsg3Mze3HdcYyTGDJs%3D&reserved=0> for Pay period 'A' is accelerated. The payroll processing schedule<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu2186%2Ffiles%2FPDF%2FPublications%2Ftimeandleave%2FNormalPayrollSchedule.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7Cbcf4d8f168cd4791f8f608ded61276e3%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C639183571971802684%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=7y60V7%2BIubCu3oVX%2B7jU3SXvvtVCwJOB8ORE32N1YGo%3D&reserved=0> for Pay Period 'B' is normal.

To be paid for the holiday, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) for at least a portion of the scheduled workday before the holiday.

  *   Full-time employees receive 8 hours of leave for holidays. Part-time employees receive a proportionate number of leave hours for holidays based on their FTE.

     *   Example - While a 1.0 FTE employee gets 8 hours of paid holiday leave for each day, a 0.75 FTE employee would get 6 hours of paid holiday leave.

  *   If you have employees on alternate schedules (full-time or part-time), they should be advised in advance to work the appropriate hours for the workweek of June 26, 2026 - July 2, 2026, and July 3, 2026 - July 9, 2026, based on the amount of holiday leave they receive for the holiday.

Reporting Independence Day holiday for the workweek of June 26 - July 2 and July 3 - July 9:

Elapsed Timesheet

  1.  The Holiday Time Reporting Code (TRC) is no longer available for A&P, AEX, or Faculty Employees.
  2.  DO NOT ENTER TIME FOR THE HOLIDAY for USPS employees using the elapsed timesheet. (This does not apply to TimeClock employees.)
  3.  The OMNI HR elapsed timesheet will show no hours (blank) for July 2 - 3 and July 6. The holiday hours will be added automatically by the system. See the example below:
                       [cid:image003.png at 01DD07D9.8755AEA0]
[cid:image004.png at 01DD07D9.8755AEA0]
  Punch Timesheet

  *   Nonexempt USPS employees using the USPS punch timesheet (only) must enter their holiday hours for July 2 - 3 and July 6. See the example below:

[cid:image005.png at 01DD07D9.8755AEA0][cid:image006.png at 01DD07D9.8755AEA0]
[cid:image007.png at 01DD07D9.8755AEA0]
[cid:image008.png at 01DD07D9.8755AEA0]

OPS Employees
OPS employees are not eligible to receive holiday pay.

  *   OPS Nonexempt Employees (paid for time worked) do not receive holiday pay. Only the hours worked should be reported on the timesheet.

  *   OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday, the system will generate pay based on their appointment.

Compensatory Leave

Full-time USPS or A&P employees who worked on the holiday and/or beyond the required number of hours for the workweek, the Time Reporting Code of "Straight Time Comp Earned - REGCE" should be reported as described in the following scenarios:

A&P Exempt

  *   Use "Straight-Time Comp Earned - REGCE" if the employee worked on the holiday (July 2) and worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed).
  *   Use "Straight-Time Comp Earned - REGCE" if the employee worked on the holiday (July 3 and/or July 6) and worked more than the required 24 hours during the holiday workweek (16 hours maximum REGCE allowed).

USPS Nonexempt

  *   Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek of June 26 - July 2 (8 hours maximum REGCE allowed).
  *   Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 24 hours during the holiday workweek of July 3 - July 9 (16 hours maximum REGCE allowed).
If an employee physically worked more than 40 hours during the holiday workweek, do one of the following:

  *   To generate Overtime Comp Leave Earned - enter OTCCE for hours over 40.
  *   To generate Overtime Pay - enter either OVHHP or REGHP for hours over 40.

USPS Exempt

  *   Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek of June 26 - July 2 (8 hours maximum REGCE allowed).
  *   Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 24 hours during the holiday workweek of July 3 - July 9 (16 hours maximum REGCE allowed).
If an employee physically worked more than 40 hours during the holiday workweeks, do one of the following:

  *   To generate Straight-Time Comp Leave Earned - enter REGCE for hours over 40.
  *   To generate Pay at the Straight-time Rate - enter REGHP for hours over 40.

Other Types of Leave

Employees on Workers' Compensation
Since most of these employees receive Workers' Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). The Workers' Compensation and the holiday amounts need to be reported on the timesheet.

*Faculty and A&P on Workers' Comp will need to reach out to HR-WorkersComp at fsu.edu<mailto:HR-WorkersComp at fsu.edu> to have the timesheet updated.

USPS Punch timesheet and Time File example for the holiday workweeks:

Date
Time Reporting Code
Quantity
Fri - 6/26
Sick Leave Taken - SCKHT
Workers Comp - WKCHT
2.75
5.25
Sat - 6/27

Sun - 6/28

Mon - 6/29
Sick Leave Taken - SCKHT
Workers Comp - WKCHT
2.75
5.25
Tue - 6/30
Sick Leave Taken - SCKHT
Workers Comp - WKCHT
2.75
5.25
Wed - 7/1
Sick Leave Taken - SCKHT
Workers Comp - WKCHT
2.75
5.25
Thu - 7/2
Holiday - HOLHT
Workers Comp - WKCHT
2.75
5.25

Date
Time Reporting Code
Quantity
Fri - 7/3
Holiday - HOLHT
Workers Comp - WKCHT
2.75
5.25
Sat - 7/4

Sun - 7/5

Mon - 7/6
Holiday - HOLHT
Workers Comp - WKCHT
2.75
5.25
Tue - 7/7
Sick Leave Taken - SCKHT
Workers Comp - WKCHT
2.75
5.25
Wed - 7/8
Sick Leave Taken - SCKHT
Workers Comp - WKCHT
2.75
5.25
Thu - 7/9
Sick Leave Taken - SCKHT
Workers Comp - WKCHT
2.75
5.25

Employees on Family and Medical Leave
If an employee is on continuous FMLA, they MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, do not report FMLAT for the holiday. The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight-time compensatory leave, overtime compensatory leave, or leave without pay.

Elapsed timesheet example for the holiday workweeks:

Fri
6/26
Sat
6/27
Sun
6/28
Mon
6/29
Tue
6/30
Wed
7/1
Thu
7/2
Time Reporting Code
8

8
8
8
8
Family Medical Leave Taken - FMLAT
8

8
8
8

Sick Leave Taken - SKCHT

Fri
7/3
Sat
7/4
Sun
7/5
Mon
7/6
Tue
7/7
Wed
7/8
Thu
7/9
Time Reporting Code
8

8
8
8
8
Family Medical Leave Taken - FMLAT

8
8
8
Sick Leave Taken - SKCHT

Overseas Time Reporting
Certain non-US citizens working outside the United States must report Overseas Hours Worked (OVSEA) in conjunction with hours worked/leave. The following is an example of a full-time OPS Exempt employee who was approved to use this code while working overseas.
Elapsed timesheet example for the holiday workweeks:

Fri
6/26
Sat
6/27
Sun
6/28
Mon
6/29
Tue
6/30
Wed
7/1
Thu
7/2
Time Reporting Code
8

8
8
8
8
Regular Hours Worked (REGHP) / Contract Hours (REGCP)
8

8
8
8
8
Overseas Hours Worked - OVSEA

Fri
7/3
Sat
7/4
Sun
7/5
Mon
7/6
Tue
7/7
Wed
7/8
Thu
7/9
Time Reporting Code
8

8
8
8
8
Regular Hours Worked (REGHP) / Contract Hours (REGCP)
8

8
8
8
8
Overseas Hours Worked - OVSEA

Resources
Department Representatives should review time entry queries and myFSU BI reports to ensure their department's timekeeping complies with University guidelines. Please reference the time entry guidance on the HR website<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsections%2Fattendance-leave%2Fdepartment-payroll-responsibilities&data=05%7C02%7Chrms%40lists.fsu.edu%7Cbcf4d8f168cd4791f8f608ded61276e3%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C639183571971844986%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=N2pdR5O2UeU0KXjN6CpS%2BN8CkEhw%2FyEcmXcNkPL1XYc%3D&reserved=0>.

Questions? Please contact a member of the Attendance & Leave staff<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fabout-us%2Fcontacts%3Ftid%3D16&data=05%7C02%7Chrms%40lists.fsu.edu%7Cbcf4d8f168cd4791f8f608ded61276e3%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C639183571971879210%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=DsKeIONDG0gHBtYIF9jvK9ols9mI7lLYzv1EbvVa0Vo%3D&reserved=0>.

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.fsu.edu/pipermail/hrms/attachments/20260629/a8d6b892/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image002.png
Type: image/png
Size: 11345 bytes
Desc: image002.png
URL: <http://lists.fsu.edu/pipermail/hrms/attachments/20260629/a8d6b892/attachment.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image003.png
Type: image/png
Size: 33729 bytes
Desc: image003.png
URL: <http://lists.fsu.edu/pipermail/hrms/attachments/20260629/a8d6b892/attachment-0001.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image004.png
Type: image/png
Size: 36213 bytes
Desc: image004.png
URL: <http://lists.fsu.edu/pipermail/hrms/attachments/20260629/a8d6b892/attachment-0002.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image005.png
Type: image/png
Size: 55787 bytes
Desc: image005.png
URL: <http://lists.fsu.edu/pipermail/hrms/attachments/20260629/a8d6b892/attachment-0003.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image006.png
Type: image/png
Size: 53244 bytes
Desc: image006.png
URL: <http://lists.fsu.edu/pipermail/hrms/attachments/20260629/a8d6b892/attachment-0004.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image007.png
Type: image/png
Size: 54126 bytes
Desc: image007.png
URL: <http://lists.fsu.edu/pipermail/hrms/attachments/20260629/a8d6b892/attachment-0005.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image008.png
Type: image/png
Size: 54714 bytes
Desc: image008.png
URL: <http://lists.fsu.edu/pipermail/hrms/attachments/20260629/a8d6b892/attachment-0006.png>