[HRMS] Annual Federal/State Labor Law Compliance Poster Audit

[HR Important Message]

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An important message from the FSU Office of Human Resources

This message has been approved by Shelley Lopez, Director, Communications/Training & Organizational Development, for distribution to Department Representatives.

Federal and state statutes and regulations require that notices of rights and privileges be provided to employees and/or posted in the workplace.
The Office of Human Resources will conduct its annual Labor Law Compliance Poster Audit from July 20, 2026, to July 31, 2026, to ensure institutional compliance.
During this time, some departments will be visited by an HR representative for an on-site review. Please take the opportunity to review all compliance posters and locations to ensure they are current and compliant.
Current compliance posters are on the Human Resources<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fcompliance-posters&data=05%7C02%7Chrms%40lists.fsu.edu%7Cab4aa2bf3ef046c4e66308dedc27a6c9%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C639190260007456099%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=7gjEp2dl2RAPiDrjDqokfLARsbB5YQ5iqDNk4I2Qev0%3D&reserved=0> website. Click on each listing to download and print each poster.
Key components of poster compliance:
Location

  *   Compliance posters should be in a conspicuous location that is accessible to all employees.
  *   Ideal locations are the building's lobby or a central corridor; break rooms are also acceptable.
  *   Multiple posting locations within a building are only needed if the site is not accessible to all employees. If departments share building space, please coordinate with the other Department Representatives to determine where each department's compliance posters are located or whether a central location is shared.

Format
Posters must meet minimum size and font requirements. Shrinking the posters or font size compromises compliance. Many postings have strict color and/or layout requirements that cannot be altered. Cutting corners by shrinking postings or not printing in color can result in noncompliance.
Language
The state of Florida requires that certain postings also be displayed in Spanish, regardless of the languages spoken by your employees.

Questions? Please contact HR Equal Opportunity Compliance & Engagement at hr-eoc at fsu.edu<mailto:hr-eoc at fsu.edu> or 850-645-6519.




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