[HRMS] 2025 Summer Mass Appointments

[HR Important Message]

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An important message from FSU Office of Human Resources
This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.
Large volumes of Faculty Reappointments must be completed for the summer semesters. The Faculty Mass Appointments process aids by allowing you to reappoint more than one employee at a time.

Summer 2025 Faculty Mass Reappointments
The Faculty Mass Reappointments process will produce summer salaried appointments for 9-month and 10-month faculty needing E&G, Auxiliary, and Contract and Grant appointments. Most salaried summer appointments should be entered into the OMNI HR “FAC Enter Mass Appointments” screen by staff in each College or Division.

Faculty on Leave
Faculty members currently on a paid or unpaid leave of absence (including sabbaticals) will not be included in the Mass Appointments screens. Please submit a pPAF to return these faculty members from leave and appoint them for the summer. 
 
Timeline
Before March 26
Gather from your Academic Coordinator reappointment dates and funding.

  *   Pull the FSU_NON_CITIZEN_BY_DEPT query. For Visas expiring before/during the summer semester:
     *   Verify I-9 and provide a copy of the updated work authorization documents to hr-edmdocs at fsu.edu<mailto:hr-edmdocs at fsu.edu>.
     *   If a faculty member has an expired work authorization when Faculty Mass opens, the faculty member will not pull into Mass, and the department will need to complete an ePAF to reappoint the employee.
Review new RAMP guidance from the Research Integrity, Security, and Ethics<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.research.fsu.edu%2Frise%2Fexport-controls%2Framp-ec%2F&data=05%7C02%7Chrms%40lists.fsu.edu%7C50d5957bfc6948c8856008dd67b35475%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638780742088554973%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=cMcPccQk3pdcWn60M0BLmDZzUY3BNwaYBapbSEvu4OM%3D&reserved=0> website.

  *   Gather RAMP Export Control numbers, review RAMP for “Dates in Position,” and submit RAMP Request for Amendment for all applicable employees. Please allow ample time for RISE<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.research.fsu.edu%2Frise%2F&data=05%7C02%7Chrms%40lists.fsu.edu%7C50d5957bfc6948c8856008dd67b35475%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638780742088623455%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=rFzVuJQaNv1Yu4MLIKaHedy6TiMZgQD1%2FN6c5lg%2B%2FU4%3D&reserved=0> to process RAMP amendments if necessary.
Wednesday, March 26 – Monday, April 14        
Faculty Mass Reappointments open to College/Division Representatives (Originator) for entry.

Tuesday, April 15 – Wednesday, April 16
Faculty Mass Reappointments open to RISE<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.research.fsu.edu%2Frise%2F&data=05%7C02%7Chrms%40lists.fsu.edu%7C50d5957bfc6948c8856008dd67b35475%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638780742088640979%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=H84oNjG2iVWA2eVjnr3j3HhUAk4sbMCLddOHdrhzJL8%3D&reserved=0> for review and vetting.

Friday, April 18    
Faculty Mass Reappointments are available in OMNI HR.

Please reference the Faculty Mass Appointment Schedule<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu2186%2Ffiles%2FPDF%2FPublications%2Ftimeandleave%2FFaculty%2520Mass%2520Schedule.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7C50d5957bfc6948c8856008dd67b35475%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638780742088655701%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=MyIzYbaIA7Du0Gh4OBoB5%2B9kEAIHxFjXpeEgpDtu2GM%3D&reserved=0> and job aid for Faculty Mass Appointments<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu2186%2Ffiles%2FPDF%2FPublications%2Ftraining%2FFacultyMassAppointments.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7C50d5957bfc6948c8856008dd67b35475%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638780742088670620%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=nfIiqG3K2fZIT4hHBWluAnwlQsCKz9rRpSEvVDstkqA%3D&reserved=0>.

Questions? Please contact Amelia Colorado at (850) 644-6846, acolorado at fsu.edu<mailto:acolorado at fsu.edu>, or Amy Walker at (850) 644-4477, azwalker at fsu.edu<mailto:azwalker at fsu.edu> or hrcourtesydocs at fsu.edu<mailto:hrcourtesydocs at fsu.edu>.


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