[HRMS] 2024 Summer Mass Appointments

[HR Important Message]

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An important message from FSU Office of Human Resources
This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.
Large volumes of Graduate Assistant and Faculty Reappointments must be completed each semester. The Mass Appointments process allows you to reappoint more than one employee at a time.

Prior to the opening of the Graduate Assistant Mass Appointment process, use the FSU_NON_CITIZEN_BY_DEPT query to view a list of all active non-citizen appointments and review work authorization expiration dates. If any Non-Resident Alien employees have an outdated work authorization expiration date, please reverify their I-9 and provide a copy of the updated work authorization documents to hr-edmdocs at fsu.edu<mailto:hr-edmdocs at fsu.edu>. If an employee has an expired work authorization when GA Mass opens, the department will need to complete an ePAF to reappoint the employee.

Summer 2024 Graduate Assistant Mass Appointments
Summer 2024 appointments must have a minimum appointment period of at least five (5) business days before the first day of classes through the last day of finals, as outlined in the academic calendar. Appointments for teaching assignments that require grading duties shall continue through the grade submission deadline.

GA Mass Appointments are entered by Department Representatives in OMNI HR and then made available in batches to Department Managers for approval. As a reminder, effective September 29, 2023, a minimum of $23.08 per hour is required. Please ensure your period amount is calculated at this hourly rate.

Timeline for the 2024 Summer Graduate Mass Appointments Process
Wednesday, March 20 - Thursday, March 28
Graduate Mass Appointments open to Department Representatives (Originator) for entry.
Friday, March 29 - Thursday, April 4
Open for Manager approval for all Graduate changes.
Friday, April 5 -  Wednesday, April 10
Open for Department Representatives (Originator) to review and update any changes per Manager.
Thursday, April 11 - Monday, April 15
Open for Manager to approve final changes.
Tuesday, April 16
Load file in OMNI HR, close of business.
Please reference the Graduate Assistant Mass Appointment Schedule<https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/timeandleave/Summer%202024%20Graduate%20Assistant%20Mass%20Schedule.pdf> and job aid for Graduate Assistant Mass Appointments<https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/training/GraduateAssistantMassAppointments.pdf>.

Summer 2024 Faculty Mass Appointments
With the exceptions noted below, the OMNI HR online Mass Appointments process will produce summer salaried appointments for 9-month and 10-month faculty needing E&G, Auxiliary, and Contract and Grant appointments.  Most salaried summer appointments, including existing appointments, should be entered into the OMNI HR "Enter Mass Appointments" screen by staff in each Dean's, Director's, or Vice President's office.
Faculty on Leave
Faculty members who are currently on a paid or unpaid leave of absence (including sabbaticals) will not be included in the Mass Appointments screens. Please submit a pPAF to return these faculty members from leave and appoint them for the summer.
Visa Tab
Note the "Visa" tab on the Faculty Mass Appointment screen. If a faculty member's work authorization information is not current in OMNI HR, you will not be able to appoint the faculty via Mass Appointment. Instead, send the updated work authorization documents and an ePAF to Human Resources to complete the summer appointment. Attach the work authorization to the ePAF.

Timeline for the 2024 Summer Faculty Appointments Process
Wednesday, March 27 - Monday, April 22
Faculty Mass Appointments open to Department Representatives (Originator) for entry.
Tuesday, April 23
Load file in OMNI HR, close of business.
Please reference the Faculty Mass Appointment Schedule<https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/timeandleave/Summer%202024%20Faculty%20Mass%20Reappointment%20Mass%20Calendar.pdf> and job aid for Faculty Mass Appointments<https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/training/FacultyMassAppointments.pdf>.

Questions? Please contact Amelia Colorado at (850) 644-6846, acolorado at fsu.edu<mailto:acolorado at fsu.edu>, Amy Walker at (850) 644-4477, azwalker at fsu.edu<mailto:azwalker at fsu.edu>, or hrcourtesydocs at fsu.edu<mailto:hrcourtesydocs at fsu.edu>.



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