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<p class="MsoNormal" align="center" style="text-align:center"><img width="190" height="90" style="width:1.9791in;height:.9375in" id="Picture_x0020_2" src="cid:image002.png@01DA630B.A5ABA2D0"><b><span style="mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><span style="mso-ligatures:none">An important message from FSU Office of Human Resources<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><span style="color:black;mso-ligatures:none">This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.</span></b><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none">Large volumes of Graduate Assistant and Faculty Reappointments must be completed each semester. The Mass Appointments process allows you to reappoint more than one employee at a time.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none"> </span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none">Prior to the opening of the Graduate Assistant Mass Appointment process, use the
</span><span style="color:maroon;mso-ligatures:none">FSU_NON_CITIZEN_BY_DEPT</span><span style="color:black;mso-ligatures:none"> query to view a list of all active non-citizen appointments and review work authorization expiration dates. If any Non-Resident
Alien employees have an outdated work authorization expiration date, please reverify their I-9 and provide a copy of the updated work authorization documents to
</span><span style="mso-ligatures:none"><a href="mailto:hr-edmdocs@fsu.edu"><span style="color:blue">hr-edmdocs@fsu.edu</span></a></span><span style="color:black;mso-ligatures:none">. If an employee has an expired work authorization when GA Mass opens, the
department will need to complete an ePAF to reappoint the employee. </span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none"> </span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="mso-ligatures:none">Summer 2024 Graduate Assistant Mass Appointments
<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none">Summer 2024 appointments
<u>must</u> have a minimum appointment period of at least five (5) business days before the first day of classes through the last day of finals, as outlined in the academic calendar. Appointments for teaching assignments that require grading duties
<u>shall</u> continue through the grade submission deadline. </span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none"> </span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none">GA Mass Appointments are entered by Department Representatives in OMNI HR and then made available in batches to Department Managers for approval. As a reminder, effective September 29, 2023,
a minimum of $23.08 per hour is required. Please ensure your period amount is calculated at this hourly rate.</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><u><span style="color:black;mso-ligatures:none">Timeline for the 2024 Summer Graduate Mass Appointments Process
</span></u></b><span style="color:black;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:black;mso-ligatures:none">Wednesday, March 20 – Thursday, March 28<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><i><span style="mso-ligatures:none">Graduate Mass Appointments open to Department Representatives (Originator) for entry.</span></i><i><span style="color:black;mso-ligatures:none"><o:p></o:p></span></i></p>
<p class="MsoNormal"><b><span style="color:black;mso-ligatures:none">Friday, March 29 – Thursday, April 4
</span></b><span style="color:black;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><i><span style="color:black;mso-ligatures:none">Open for Manager approval for all Graduate changes.</span></i><span style="color:black;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:black;mso-ligatures:none">Friday, April 5 – Wednesday, April 10
</span></b><span style="color:black;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><i><span style="color:black;mso-ligatures:none">Open for Department Representatives (Originator) to review and update any changes per Manager.</span></i><span style="color:black;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:black;mso-ligatures:none">Thursday, April 11 – Monday, April 15
</span></b><span style="color:black;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><i><span style="color:black;mso-ligatures:none">Open for Manager to approve final changes.</span></i><span style="color:black;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:black;mso-ligatures:none">Tuesday, April 16</span></b><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="color:black;mso-ligatures:none">Load file in OMNI HR, close of business.</span></i><span style="color:black;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto"><span style="font-size:12.0pt;mso-ligatures:none">Please reference the
</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;mso-ligatures:none"><a href="https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/timeandleave/Summer%202024%20Graduate%20Assistant%20Mass%20Schedule.pdf"><span style="font-family:"Calibri",sans-serif;color:blue">Graduate
Assistant Mass Appointment Schedule</span></a></span><u><span style="font-size:12.0pt;mso-ligatures:none">
</span></u><span style="font-size:12.0pt;mso-ligatures:none">and job aid for </span>
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;mso-ligatures:none"><a href="https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/training/GraduateAssistantMassAppointments.pdf"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:blue">Graduate
Assistant Mass Appointments</span></a></span><u><span style="font-size:12.0pt;color:blue;mso-ligatures:none">.</span></u><span style="font-size:12.0pt;font-family:"Times New Roman",serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="mso-ligatures:none">Summer 2024 Faculty Mass Appointments
<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none">With the exceptions noted below, the OMNI HR online Mass Appointments process will produce summer salaried appointments for 9-month and 10-month faculty needing E&G, Auxiliary, and Contract and
Grant appointments. Most salaried summer appointments, including existing appointments, should be entered into the OMNI HR “</span><span style="mso-ligatures:none">Enter Mass Appointments<span style="color:black">” screen by staff in each Dean's, Director’s,
or Vice President’s office. <o:p></o:p></span></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;line-height:11.65pt"><b><u><span style="color:#201F1E;mso-ligatures:none">Faculty on Leave</span></u></b><span style="color:#201F1E;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto"><span style="color:#201F1E;mso-ligatures:none">Faculty members who are currently on a paid or unpaid leave of absence (including sabbaticals) will not be included in the Mass Appointments screens.<b> </b>Please
submit a pPAF to return these faculty members from leave and appoint them for the summer. <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;line-height:11.65pt"><b><u><span style="color:#201F1E;mso-ligatures:none">Visa Tab</span></u></b><span style="color:#201F1E;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;line-height:12.65pt"><span style="color:#201F1E;mso-ligatures:none">Note the "</span><span style="color:maroon;mso-ligatures:none">Visa</span><span style="color:#201F1E;mso-ligatures:none">" tab on the Faculty Mass Appointment
screen. If a faculty member's work authorization information is not current in OMNI HR, you will not be able to appoint the faculty via Mass Appointment. Instead, send the updated work authorization documents and an ePAF to Human Resources to complete the summer appointment.
Attach the work authorization to the ePAF.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><u><span style="color:black;mso-ligatures:none">Timeline for the 2024 Summer Faculty Appointments Process
</span></u></b><span style="color:black;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:black;mso-ligatures:none">Wednesday, March 27 – Monday, April 22
</span></b><span style="color:black;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><i><span style="color:black;mso-ligatures:none">Faculty Mass Appointments open to Department Representatives (Originator) for entry.</span></i><span style="color:black;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:black;mso-ligatures:none">Tuesday, April 23
</span></b><span style="color:black;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="color:black;mso-ligatures:none">Load file in OMNI HR, close of business.</span></i><span style="color:black;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto"><span style="mso-ligatures:none">Please reference the
</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;mso-ligatures:none"><a href="https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/timeandleave/Summer%202024%20Faculty%20Mass%20Reappointment%20Mass%20Calendar.pdf"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:blue">Faculty
Mass Appointment Schedule</span></a></span><span style="color:#548DD4;mso-ligatures:none">
</span><span style="mso-ligatures:none">and job aid for </span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;mso-ligatures:none"><a href="https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/training/FacultyMassAppointments.pdf"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:blue">Faculty
Mass Appointments</span></a></span><u><span style="color:blue;mso-ligatures:none">.</span></u><span style="color:black;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:black;mso-ligatures:none">Questions?</span></b><span style="color:black;mso-ligatures:none"> Please contact</span><span style="mso-ligatures:none"> Amelia Colorado at (850) 644-6846,
</span><span style="mso-ligatures:none"><a href="mailto:acolorado@fsu.edu"><span style="color:blue">acolorado@fsu.edu</span></a></span><span style="mso-ligatures:none">,<span style="color:#D13438">
</span><u><span style="color:blue">Amy Walker</span></u><span style="color:black"> at (850) 644-4477,
</span></span><span style="mso-ligatures:none"><a href="mailto:azwalker@fsu.edu"><span style="color:blue">azwalker@fsu.edu</span></a>,</span><span style="color:black;mso-ligatures:none"> or
</span><span style="mso-ligatures:none"><a href="mailto:hrcourtesydocs@fsu.edu"><span style="color:blue">hrcourtesydocs@fsu.edu</span></a></span><u><span style="color:blue;mso-ligatures:none">.</span></u><span style="color:black;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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