[HRMS] 2023 Summer Mass Appointments

[HR Important Message]

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An important message from FSU Office of Human Resources
This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.
Large volumes of Graduate Assistant and Faculty Reappointments must be completed each semester. The Mass Appointments process aids by allowing you to reappoint more than one employee at a time.
Summer 2023 Graduate Assistant Mass Appointments
Summer 2023 appointments should have a minimum appointment period of at least five (5) business days before the first day of classes through the last day of finals, as outlined in the academic calendar. Appointments for teaching assignments requiring grading must continue through the grade submission deadline.

GA Mass Appointments are entered by Department Representatives in OMNI HR and then made available in batches to Department Managers for approval. As a reminder, effective August 8, 2022, a minimum of $20.83 per hour is required. Please ensure your period amount is calculated at this hourly rate.

Timeline for the 2023 Summer Graduate Mass Appointments Process
Wednesday, March 01 - Wednesday, March 08
Graduate Mass Appointments open to Department Representatives (Originator) for entry.
Thursday, March 09 - Wednesday, March 15
Open for Manager approval for all Graduate changes.
Thursday, March 16 - Wednesday, March 22
Open for Department Representatives (Originator) to review and update any changes per Manager.
Thursday, March 23 - Wednesday, March 29
Open for Manager to approve final changes.
Thursday, March 30
Load file in OMNI HR, close of business.

Please reference the Graduate Mass Appointments job aid<https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/training/GraduateAssistantMassAppointments.pdf> and schedule<https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/timeandleave/Summer-2023-Graduate-Assistant-Schedule.pdf>.

Summer 2023 Faculty Mass Appointments
With the exceptions noted below, the OMNI HR online Mass Appointments process will produce summer salaried appointments for 9-month and 10-month faculty needing E&G, Auxiliary, and Contract and Grant appointments. Most salaried summer appointments, including existing appointments, should be entered into the OMNI HR "Enter Mass Appointments" screen by staff in each Dean's, Director's, or Vice President's office.
Faculty on Leave
Faculty members currently on a paid or unpaid leave of absence (including sabbaticals) will not be included in the Mass Appointments screens. Please submit a pPAF to return these faculty members from leave and appoint them for the summer.
Visa Tab
Note the "Visa" tab on the Faculty Mass Appointment screen. If a faculty member's work authorization information is not current in OMNI HR, you will not be able to appoint the faculty via Mass Appointment. Instead, send the updated work authorization documents and an ePAF to Human Resources to complete the summer appointment. Attach the work authorization to the ePAF.

Timeline for the 2023 Summer Faculty Appointments Process
Wednesday, March 01 - Friday, March 31
Faculty Mass Appointments open to Department Representatives (Originator) for entry.
Monday, April 03
Load file in OMNI HR, close of business.
Please reference the Faculty Mass Appointments job aid<https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/training/FacultyMassAppointments.pdf> and schedule<https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/timeandleave/Summer-2023-Faculty-Mass-Schedule.pdf>.

Questions? Please contact Amy Walker at (850) 644-4477, azwalker at fsu.edu<mailto:azwalker at fsu.edu> or hrcourtesydocs at fsu.edu<mailto:hrcourtesydocs at fsu.edu>





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