[HRMS] Background Check Cost Adjustment

[HR Important Message]

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An important message from FSU Office of Human Resources

This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.
Department Representatives and Hiring Managers:
Background Check Rates
After a careful review of our background check fee structure, we are revising our rates. Required statutory fees vary by location and are unique to each candidate's address history. While current package prices include an estimate for these fees, the unpredictability of this variable has created a need to adjust our package prices. The new rate structure may result in varying fees for each candidate's background check at the department level; however, the changes will also lead to lower departmental costs for close to 70% of packages processed where statutory fees do not apply. Please see the current list of applicable statutory and county fees<https://cdn.accurate.com/StatutoryFees/StatFee.pdf?mkt_tok=NDY1LU1YRy02OTMAAAGKPYSV3t9TeGJkfQYEgGSqTtGrdmI0v29esTw2D1HDkuIxs6NzaTwjO5nsP223eq3AcYKOrBTGC0OXQosfjxtga-yIfcfpmzAK8B400g> for reference.
The rate changes outlined below will be effective for all background checks conducted after October 1, 2023, and the new rates will be reflected in the following month's billing cycle.


PACKAGE
PREVIOUS RATE
NEW BASE RATE
Standard Level Background Check
$65
$57
Level 2 Background Check (Standard + Fingerprinting) - On-Campus Fingerprinting
$74
$71
Level 2 Background Check (Standard + Fingerprinting) - Out of Town Fingerprinting
$85
$79
Level 2 Background Check (Standard + Fingerprinting) - Volunteers (non-Summer Camp)
$60
$59
Level 2 Background Check (Standard + Fingerprinting) - Volunteers (non-Summer Camp) - Out of Town Fingerprinting
$70
$67
Level 2 DCF Summer Camp Background Check - On-Campus Fingerprinting
$58
$58
Level 2 DCF Summer Camp Background Check - Out of Town Fingerprinting
$75
$75
Level 2 DCF Summer Camp - FBI Resubmission
$25
$25


As a reminder, the University Background Check payment process transitioned to the Auxiliary Accounts Receivable and Billing process effective July 1, 2018. All departments must have an active Purchase Order each year. To create a Purchase Order, please see the Auxiliary AR/Billing OMNI Training Guide<https://controller.vpfa.fsu.edu/sites/g/files/upcbnu1236/files/documents/Auxiliary%20Accounting/HR%20Background%20Checks.pdf>. To update an existing Purchase Order, please complete an Internal Purchase Order Change Request Form<https://controller.vpfa.fsu.edu/sites/g/files/upcbnu1236/files/documents/Forms/Auxiliary%20Accounting/Internal%20Purchase%20Order%20Change%20Request%20Form.pdf>.
Pursuant to University Policy 4-OP-D-1.II.C.2.b<https://policies.vpfa.fsu.edu/policies-and-procedures/financial/omni-departments#Auxiliaryhttps://policies.vpfa.fsu.edu/policies-and-procedures/financial/omni-departments>, the new rate schedule includes a separate rate when charging sponsored contracts and grants. Any additional city, county, or state fees associated with these individual screenings will be applied. For additional information, please see the Sponsored Regulations page.<https://www.research.fsu.edu/research-offices/sra/manage-awards-subawards/sponsored-regulations-and-allowable-expenses/> For a complete list of background check costs, see the Background Check Costs Page<https://hr.fsu.edu/sections/employment-recruitment-services/departments/background-checks/xvi-background-check-costs> of the Background Check Website.
Questions? Contact Andrew Kapec at (850) 644-7938 or akapec at fsu.edu<mailto:akapec at fsu.edu>.

* FL statewide searches are run in all packages, and fees are integrated in the package price and not passed through to departments. NY statewide is applied only with NY address history, and fees are applied for each alias searched. Other statewide searches are run only on an as-needed basis to confirm data from other sources. MVR fees are not applicable.



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