[HRMS] 2022 Fall Mass Appointments

[HR Important Message]

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An important message from FSU Office of Human Resources
This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.
Large volumes of Graduate Assistant and Faculty Reappointments must be completed each semester. The Mass Appointments process aids by allowing you to reappoint more than one employee at a time.

Graduate Assistant Mass Appointments
Fall 2022 appointments should have a minimum appointment period of at least five (5) business days before the first day of classes through the last day of finals, as outlined in the academic calendar. Appointments for teaching assignments that require grading duties must continue through the grade submission deadline. Where practicable, graduate assistants who are appointed in both the Fall 2022 and Spring 2023 semesters should have a continuous appointment between semesters, without a break in funding. Departments should prioritize issuing such continuous appointments before utilizing graduate assistants only for an individual semester.

GA Mass Appointments are entered by Department Representatives in OMNI HR and then made available in batches to Department Managers for approval. Effective August 8, 2022, a minimum of $20.83 per hour is required. Please ensure your period amount is calculated at this new hourly rate.

Timeline for the Fall 2022 Graduate Assistant Mass Appointments Process
Tuesday, June 21 - Wednesday, June 29
Graduate Assistant Mass Appointments open to Department Representatives (Originator) for entry.

Thursday, June 30 - Monday, July 11
Open for Manager approval for all Graduate Assistant changes.

Tuesday, July 12 - Wednesday, July 13
Open for Department Representatives (Originator) to review and update any changes per Manager.

Thursday, July 14 - Friday, July 15
Open for Manager to approve final changes.

Monday, July 18
File loaded in OMNI HR close of business.

Tuesday, July 19
Run queries and update any discrepancies.

Please reference the Graduate Assistant Mass Appointment Schedule<https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/timeandleave/Fall%202022%20%20Graduate%20Asst%20Mass%20Appt%20Schedule%20PH.pdf>. A job aid is also available at Graduate Assistant Mass Appointments<https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/training/GraduateAssistantMassAppointments.pdf>

Faculty Mass Appointments
With the exceptions noted below, the OMNI HR online Mass Appointments process will produce salaried fall appointments for 9-month faculty needing E&G, Auxiliary, and Contract and Grant appointments. Most salaried fall appointments, including existing appointments, should be entered into the OMNI HR "Enter Mass Appointments" screen by staff in each Dean's, Director's, or Vice President's office.

Faculty on Leave
Faculty members who are currently on a paid or unpaid leave of absence (including sabbaticals) will not be included in the Mass Appointments screens. Please submit a pPAF to return these faculty members from leave and appoint them for the fall.

Visa Tab
Note the "Visa" tab on the Faculty Mass Appointment screen. If a faculty member's work authorization information is not current in OMNI HR, you will not be able to appoint the faculty via Mass Appointment. Instead, send the updated work authorization documents and an ePAF to Human Resources to complete the fall appointment. Attach the work authorization to the ePAF.

Timeline for the Fall 2022 Faculty Mass Appointments Process
Monday, June 20 - Tuesday, July 12
Faculty Mass Appointments open to Department Managers (Originator) for entry.

Wednesday, July 13
File loaded in OMNI HR close of business.

Thursday, July 14
Run queries and update any discrepancies.

Please reference the Faculty Mass Appointment Schedule<https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/timeandleave/Fall-2022-Faculty-Mass-Appt-Schedule-SL.pdf>. A job aid is also available at Faculty Mass Appointments<https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/training/FacultyMassAppointments.pdf>

Questions? Please contact Amelia Colorado at acolorado at fsu.edu<mailto:acolorado at fsu.edu> or Amy Walker at azwalker at fsu.edu<mailto:azwalker at fsu.edu> or hrcourtesydocs at fsu.edu<mailto:hrcourtesydocs at fsu.edu.>





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