[HRMS] Winter Break Holiday Schedule Procedural Information

[HR Important Message]

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An important message from FSU Office of Human Resources

This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.
As a follow-up to the amended 2022 University Holiday Schedule announcement, please review the additional information provided below.

The 2022 Winter Break and Holiday Schedule:

2022 Winter Break & Holiday Schedule
Monday, December 19, 2022
Normal Business Hours
Tuesday, December 20, 2022
Normal Business Hours
Wednesday, December 21, 2022
Winter Break Holiday
Thursday, December 22, 2022
Winter Break Holiday
Friday, December 23, 2022
Winter Break Holiday
Monday, December 26, 2022
University Holiday
Tuesday, December 27, 2022
Winter Break Holiday
Wednesday, December 28, 2022
Winter Break Holiday
Thursday, December 29, 2022
Winter Break Holiday
Friday, December 30, 2022
Winter Break Holiday
Monday, January 2, 2023
University Holiday
Tuesday, January 3, 2023
Normal Business Hours

If supervisors require employees to work during this time to prevent a disruption to business operations, employees may be eligible to earn compensatory leave.
The President's Winter Break holidays are considered benefits to current employees of the University. Therefore, employees receiving the benefits will be required to return to work following the conclusion of the break.
For employees represented by a union, the University will seek to reach an agreement with the unions to provide the additional holidays. If successful, an updated communication will be provided after we have reached an agreement with the unions.
OPS employees required to work during these periods must have supervision and will only be paid for time worked. Therefore, they are not eligible for holiday pay and will not accrue compensatory time.

Payroll Processing for December Paychecks 'L' and 'M'
Please review the processing schedule information for December payrolls 'L' and 'M.'

Payroll Schedule 'L' Overview (Paycheck Date 12/16/22):
Thursday, 12/8/22 - Time Entry Deadline
Friday, 12/9/22 - Approvals Deadline and First Cost Center Report in myFSU BI
Monday, 12/12/22 - Second Cost Center Report and 10:30 am Case Deadline
Tuesday, 12/13/22 - Final Cost Center Report
Alternate Payroll 'L' Schedule<https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/timeandleave/NormalPayrollSchedule.pdf>

Departments should ensure a representative is available during processing to review payroll reports and address any errors identified timely. Cases requesting off-cycle checks for 'L' must be submitted by Wednesday, December 14, 2022, at 2:00 p.m. to be processed.

Due to winter break, the payroll schedule for pay period 'M' (ending 12/22/22) must be accelerated. Employees and supervisors should enter and approve time by the deadlines outlined below. Departments should review payroll processes to ensure the accuracy of employee payments.

Payroll Schedule 'M' Overview (Paycheck Date 12/30/22):
Wednesday, 12/14/22 - Time Entry Deadline
Thursday, 12/15/22 - Approvals Deadline and First Cost Center Report in myFSU BI
Friday, 12/16/22 - Second Cost Center Report and 10:30 am Case Deadline
Monday, 12/19/22 - Final Cost Center Report
Alternate Payroll 'M' Schedule<https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/timeandleave/Alternate-Payroll-Schedule-M-10-18.pdf>

Cases requesting off-cycle checks for 'M' must be submitted by Tuesday, January 3, 2023, at 12:00 p.m. to be processed. Please note that during the Winter Break holiday week, there will be limited monitoring of myFSU Service Center cases.

Questions? General questions regarding the break or Attendance & Leave<https://hr.fsu.edu/about-us/contacts?tid=16> concerns should be directed to Christine Conley at caconley at fsu.edu<mailto:caconley at fsu.edu>. Questions regarding the break for union-represented USPS employees should be directed to Tracey Pearson at tvpearson at fsu.edu<mailto:tvpearson at fsu.edu>. Questions regarding the break for union-represented Faculty employees should be directed to Rebecca Peterson at rpeterson at fsu.edu<mailto:rpeterson at fsu.edu>.




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