[HRMS] 2021 Summer Mass Appointments

[HR Important Message]

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An important message from FSU Office of Human Resources
This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.
Graduate Assistant Mass Appointments
The Summer 2021 Graduate Mass Appointments process begins Monday, March 1. This process allows you to reappoint more than one graduate employee at a time.
GA mass appointments are entered by Department Representatives in OMNI HR and then made available in batches to Department Managers and Sponsored Research (where applicable) for approval.
Where practicable, graduate assistants who are appointed in both the fall and spring semesters should have a continuous appointment, and departments should prioritize issuing such appointments before appointing graduate assistants for an individual semester. Appointments on a semester basis must have a minimum appointment period of the first day of classes through the last day of finals (as outlined in the academic calendar).

Timeline for the 2021 Summer Graduate Mass Appointments Process
Monday, March 1 - Thursday, March 11
Graduate Mass Appointments open to Department Representatives (Originator) for entry.

Friday, March 12 - Tuesday, March 16
Open for Manager approval for all Graduate changes.
Wednesday March 17 - Tuesday, March 23
Open for Department Representatives (Originator) to review and update any changes per Manager.
Wednesday, March 24 - Friday, March 26
Open for Manager to approve final changes.
Monday, March 29 - Friday, April 2
File sent to Sponsored Research for approval.
Wednesday, April 7
Load file in OMNI HR, close of business.

Summer 2021 Faculty Mass Appointments
With the exceptions noted below, the OMNI HR online Mass Appointments process will produce summer salaried appointments for 9-month faculty needing E&G, Auxiliary, and Contract and Grant appointments. Most salaried summer appointments, including existing appointments, should be entered into the OMNI HR "Enter Mass Appointments" screen by staff in each Dean's, Director's or Vice President's office.

Faculty on Leave
Faculty members who are currently on a paid or unpaid leave of absence (including sabbaticals) will not be included in the Mass Appointments screens. Please submit a pPAF to return these faculty members from leave and appoint for the summer.

Visa Tab
Note the "Visa" tab on the Faculty Mass Appointments screen. If a faculty member's visa information is not current in OMNI HR, you will not be able to appoint the faculty via Mass Appointment. Instead, send the updated visa documents and an ePAF to Human Resources to complete the summer appointment.

Timeline for the 2021 Summer Faculty Appointments Process
Monday, March 1 - Friday, April 9
Faculty Mass Appointments open to Department Representatives (Originator) for entry.
Monday, April 12 - Tuesday, April 20
File sent to Sponsored Research for approval.
Wednesday, April 21
Load file in OMNI HR, close of business.

Questions? Please contact Shayna Harris at (850) 644-6846 or slharris3 at fsu.edu<mailto:slharris3 at fsu.edu> or Amy Walker at (850) 645-6421 or azwalker at fsu.edu<mailto:azwalker at fsu.edu>.

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