[HRMS] Compensatory Leave Payouts & Retention

[HR Important Message]

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An important message from FSU Office of Human Resources

This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.

Please notify all employees and supervisors in your department of this important information.

Any unused compensatory leave earned through December 10, 2020, will be paid out on paychecks issued December 18, 2020. Employees wishing to retain their compensatory leave may submit a Request to Retain Compensatory Leave Form<http://www.hr.fsu.edu/PDF/Forms/TimeandLeave/Compensatory_Leave_Retention_Form.pdf> by December 4, 2020.

Per FSU policy, supervisors may require employees to use their compensatory leave rather than having it paid out or carried forward, as long as this usage requirement does not violate any applicable collective bargaining agreement provisions. Compensatory leave hours may only be earned or used with prior supervisory approval.

When employees use leave for purposes other than qualifying sick events, compensatory leave must be used first, instead of vacation leave, to reduce the cost of the compensatory leave payout. Departments may use the FSU_TL_VACHT_W_COMP_BAL query in OMNI HR each pay period to identify employees who are using vacation leave while maintaining a compensatory leave balance. Time entry should be corrected to use compensatory leave instead of vacation leave.

OMNI HR Queries
Departments can use the queries listed below to identify employees with compensatory leave.

Queries by Department (require DEPTID to run)
FSU_TL_COMP_BAL_BY_DEPT
Shows compensatory leave balances by department (straight-time and overtime).
FSU_TL_COMP_EARN_TAKEN_DEPT
Shows a history of straight-time and overtime compensatory leave earned, used, and paid out by Department ID within a given date range.
12/13/2019 - 12/10/2020, are the dates for the current payout period, unless compensatory leave was retained by an employee from a previous payout period.


Queries by Employee (require EMPLID to run)
FSU_TL_COMP_BAL_BY_EMPLID
Shows a complete OMNI HR history of all compensatory leave earned and used for an employee with their balances (straight-time and overtime).

Note: The “Sum Quantity” is the total of the hours entered on timesheets. The queries only include payable time. If compensatory leave used is not approved and has not been processed, the hours will not be on the query.

Requests to “Carry Forward” Unused Compensatory Leave
Compensatory leave may be retained rather than paid out. Employees may request to retain their unused compensatory leave as follows:


  1.  Submit the Request to Retain Compensatory Leave Form<http://www.hr.fsu.edu/PDF/Forms/TimeandLeave/Compensatory_Leave_Retention_Form.pdf> to their supervisor and Dean, Director, or Department Head.


  1.  Once approved by the department, all retention request forms must be forwarded to Human Resources for review and final approval by the Associate Vice President for Human Resources. Send completed forms to Carmen Edwards at cedwards3 at fsu.edu<mailto:cedwards3 at fsu.edu>.


  1.  Deadline: Request to Retain Compensatory Leave Retention Forms must be received in Human Resources by December 4, 2020.


If the employee’s compensatory leave balance on December 10, 2020, is less than one hour, it will be paid out and CANNOT be carried forward. Compensatory leave earned beginning December 11, 2020, will be available for use until December 2021.

Questions? Contact Carmen Edwards at cedwards3 at fsu.edu or at (850) 644-9641.

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