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<span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">An important message from FSU Office of Human Resources</span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif;mso-bidi-font-weight:bold;mso-bidi-font-style:italic"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
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<strong><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-bidi-font-family:Calibri"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></strong></p>
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<i><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></i></p>
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<i><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">Please notify all employees and supervisors in your department of this important information.</span></i><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif;mso-bidi-font-family:Arial"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
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<span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
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<span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">Any unused compensatory leave earned through
</span><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;"><b>December 10, 2020</b></span><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">, will be paid out on paychecks issued December 18, 2020. Employees
wishing to retain their compensatory leave may submit a </span><a href="http://www.hr.fsu.edu/PDF/Forms/TimeandLeave/Compensatory_Leave_Retention_Form.pdf"><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">Request to Retain Compensatory
Leave Form</span></a><span class="MsoHyperlink" style="color:blue;text-decoration:underline"><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">
</span></span><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">by
</span><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;"><b>December 4, 2020</b></span><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">.</span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
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<span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
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<span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">Per FSU policy, supervisors may require employees to use their compensatory leave rather than having it paid out or carried forward, as long as this usage requirement does not violate
any applicable collective bargaining agreement provisions. Compensatory leave hours may only be earned or used with prior supervisory approval.
</span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
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<span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">When employees use leave for purposes other than qualifying sick events, compensatory leave must be used
</span><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;"><b>first</b></span><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">, instead of vacation leave, to reduce the cost of the compensatory leave payout.
Departments may use the </span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><span class="pseditboxdisponly"><b><span style="color: rgb(192, 0, 0); font-family: Calibri, Helvetica, sans-serif;">FSU_TL_VACHT_W_COMP_BAL</span></b><span style="color: rgb(192, 0, 0); font-family: Calibri, Helvetica, sans-serif;">
</span></span><span class="pseditboxdisponly" style="font-family: Calibri, Helvetica, sans-serif;">query in OMNI HR each pay period to identify employees who are using vacation leave while maintaining a
</span></span><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">compensatory
</span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><span class="pseditboxdisponly" style="font-family: Calibri, Helvetica, sans-serif;">leave balance.
</span><span class="pseditboxdisponly" style="font-family: Calibri, Helvetica, sans-serif;"><u>Time entry should be corrected to use
</u></span></span><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;"><u>compensatory
</u></span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><u><span class="pseditboxdisponly" style="font-family: Calibri, Helvetica, sans-serif;">leave instead of vacation leave</span></u><span class="pseditboxdisponly" style="font-family: Calibri, Helvetica, sans-serif;">.</span><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
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<b><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif; color: rgb(120, 47, 64);">OMNI HR Queries</span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif;color:#782F40"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></b></p>
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<span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">Departments can use the queries listed below to identify employees with compensatory leave.</span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
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<b><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif; color: white;">Queries by Department (require DEPTID to run)</span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif;color:white"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></b></p>
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<b><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif; color: rgb(192, 0, 0);">FSU_TL_COMP_BAL_BY_DEPT</span></b><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
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<span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">Shows compensatory leave balances by department (straight-time and overtime).</span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
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<b><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif; color: rgb(192, 0, 0);">FSU_TL_COMP_EARN_TAKEN_DEPT</span></b><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
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<span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">Shows a history of straight-time and overtime compensatory leave earned, used, and paid out by Department ID within a given date range.
</span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
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<span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">12/13/2019 - 12/10/2020, are the dates for the current payout period, unless compensatory leave was retained by an employee from a previous payout period. </span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
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<span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
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<b><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif; color: white;">Queries by Employee (require EMPLID to run)</span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif;color:white"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></b></p>
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<b><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif; color: rgb(192, 0, 0);">FSU_TL_COMP_BAL_BY_EMPLID</span></b><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
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<span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">Shows a complete OMNI HR history of all compensatory leave earned and used for an employee with their balances (straight-time and overtime).</span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
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<p class="MsoNormal" style="margin:0in;font-size:12pt;font-family:"Times New Roman", serif">
<span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
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<b><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">Note</span></b><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">: The “Sum Quantity” is the total of the hours entered on timesheets. The queries only
include payable time. If compensatory leave used is not approved and has not been processed, the hours will not be on the query.</span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
<p class="MsoNormal" style="margin:0in;font-size:12pt;font-family:"Times New Roman", serif">
<span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
<p class="MsoNormal" style="margin:0in;font-size:12pt;font-family:"Times New Roman", serif;margin-bottom:3.0pt">
<b><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif; color: rgb(120, 47, 64);">Requests to “Carry Forward” Unused Compensatory Leave</span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif;color:#782F40"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></b></p>
<p class="MsoNormal" style="margin:0in;font-size:12pt;font-family:"Times New Roman", serif">
<span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">Compensatory leave may be retained rather than paid out. Employees may request to retain their unused compensatory leave as follows:
</span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
<p class="MsoNormal" style="margin:0in;font-size:12pt;font-family:"Times New Roman", serif">
<span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
<ol style="margin-bottom:0in;margin-top:0in" start="1" type="1">
<span style="font-family: Calibri, Helvetica, sans-serif;"></span>
<li class="MsoNormal" style="margin:0in;font-size:12pt;font-family:"Times New Roman", serif;mso-list:l0 level1 lfo1;tab-stops:list .5in">
<span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">Submit the
</span><a href="http://www.hr.fsu.edu/PDF/Forms/TimeandLeave/Compensatory_Leave_Retention_Form.pdf"><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">Request to Retain Compensatory Leave Form</span></a><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">
to their supervisor and Dean, Director, or Department Head. </span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></li></ol>
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<span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;"> </span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
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<span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">Once approved by the department, all retention request forms must be forwarded to Human Resources for review and final approval by the Associate Vice President for Human Resources.
Send completed forms to Carmen Edwards at </span><a href="mailto:cedwards3@fsu.edu"><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">cedwards3@fsu.edu</span></a><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">.</span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></li></ol>
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<span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
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<b><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">Deadline</span></b><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">: Request to Retain Compensatory Leave Retention Forms must be
</span><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;"><b>received</b></span><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;"> in Human Resources by</span><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;"><b>
December 4, 2020</b></span><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">.</span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif;mso-bidi-font-family:Arial"><span style="font-family: Calibri, Helvetica, sans-serif;">
</span></span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></li></ol>
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<span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
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<span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">If the employee’s compensatory leave balance on December 10, 2020, is less than one hour, it will be paid out and CANNOT be carried forward. Compensatory leave earned beginning December
11, 2020, will be available for use until December 2021.</span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
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<span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
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<b><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">Questions?</span></b><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;"> Contact Carmen Edwards at
</span><span style="font-size:11.0pt;mso-bidi-font-size:12.0pt;font-family:"Calibri",sans-serif"><u><span style="color: blue; font-family: Calibri, Helvetica, sans-serif;">cedwards3@fsu.edu</span></u></span><span style="font-size: 11pt; font-family: Calibri, Helvetica, sans-serif;">
or at (850) 644-9641.</span><span style="font-family:"Arial Narrow",sans-serif"><o:p><span style="font-family: Calibri, Helvetica, sans-serif;"> </span></o:p></span></p>
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