[HRMS] 2020 Fall Mass Appointments

[HR Important Message]

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An important message from FSU Office of Human Resources

This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.

Each semester, large volumes of Graduate Assistant and Faculty Reappointments must be completed. To aid in this procedure, the Mass Appointments process allows you to reappoint more than one employee at a time.



Graduate Assistant Mass Appointments

GA Mass Appointments are entered by Department Representatives in OMNI HR and then made available in batches to Department Managers and Sponsored Research (where applicable) for approval. As a reminder, effective August 7, 2020, the new minimum of $20 an hour will need to be applied for all fall appointments. Please ensure your period amount is calculated on this new hourly rate.



Timeline for the Fall 2020 Graduate Assistant Mass Appointments Process

Wednesday, June 10 - Monday, June 22

Graduate Assistant Mass Appointments open to Department Representatives (Originator) for entry.



Tuesday, June 23 - Wednesday, July 1

Open for Manager approval for all Graduate Assistant changes.



Thursday, July 2 - Wednesday, July 8

Open for Department Representatives (Originator) to review and update any changes per Manager.



Thursday, July 9 - Friday, July 10

Open for Manager to approve final changes.



Monday, July 13 - Friday, July 17

File sent to Sponsored Research for approval.



Monday, July 20

File loaded in OMNI HR once released from Sponsored Research.



Tuesday, July 21

Run queries and update any discrepancies.





Faculty Mass Appointments

With the exceptions noted below, the OMNI HR online Mass Appointments process will produce fall salaried appointments for 9-month faculty needing E&G, Auxiliary, and Contract and Grant appointments. Most salaried fall appointments, including existing appointments, should be entered into the OMNI HR "Enter Mass Appointments" screen by staff in each Dean's, Director's or Vice President's office.



Faculty on Leave

Faculty members who are currently on a paid or unpaid leave of absence (including sabbaticals) will not be included in the Mass Appointments screens. Please submit a pPAF to return these faculty members from leave and appoint for the fall.



Visa Tab

Note the "Visa" tab on the Faculty Mass Appointment screen. If a faculty member's work authorization information is not current in OMNI HR, you will not be able to appoint the faculty via Mass Appointment. Instead, send the updated work authorization documents and an ePAF to Human Resources to complete the fall appointment. Attach the work authorization to the ePAF.



Timeline for the Fall 2020 Faculty Mass Appointments Process

Wednesday, June 10 - Friday, July 10

Faculty Mass Appointments open to Department Managers (Originator) for entry.



Monday, July 13 - Friday, July 17

File sent to Sponsored Research for approval.



Monday, July 20

File loaded in OMNI HR close of business.



Tuesday, July 21

Run queries and update any discrepancies.


Questions? Please contact Shayna Harris at slharris3 at fsu.edu<mailto:slharris3 at fsu.edu>, or Amy Walker at azwalker at fsu.edu<mailto:azwalker at fsu.edu>.



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