[HRMS] Personal Holiday Deadline (USPS Employees Only)

[Shelley Lopez]

[Office-Human-Resources-V_for_email]

An important message from FSU Office of Human Resources

This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.

Please distribute this information to all supervisors and USPS employees so they will be aware of the need to use Personal Holidays before the deadline.

All full-time USPS employees are eligible for one 8-hour Personal Holiday each fiscal year (July 1 - June 30). Part-time USPS employees are eligible for a prorated Personal Holiday based upon their full-time equivalent (FTE). USPS employees will lose their 2019-2020 Personal Holiday if it is not taken by June 30, 2020.

Employees unable to use their Personal Holiday on or before June 30, 2020, can replace one previous vacation day with their Personal Holiday by adjusting their timesheet entry from VACHT to PHOLT. This action will reflect use of the Personal Holiday and return the vacation leave hours to their balance. The change from VACHT to PHOLT must be entered and approved by June 30, 2020. If the correction is more than 90 days in the past, submit a case to HR-Attendance & Leave<mailto:hr-attendanceleave at fsu.edu> requesting the change.
The 2020-2021 Personal Holiday will be available for use by eligible USPS employees on July 1, 2020.

Note: Employees who have not used their 2019-2020 Personal Holiday by June 25, 2020, will have a 16-hour balance on their timesheet for Pay Period A (June 26-July 9) reflecting their Personal Holidays for both fiscal years. Part-time employees will have fewer hours depending on their FTE. When time is entered during Pay Period A, the 2019-2020 Personal Holiday can only be used June 26-30. The 2020-2021 Personal Holiday may be used beginning July 1.

Reminders
Personal Holidays may only be taken with supervisory approval. The entire 8 hours (or prorated amount for part-time USPS employees) must be used in one workday. Employees with workdays that cross midnight may use the appropriate portion of their Personal Holiday on two dates.

Personal Holiday Queries

  *   FSU_TL_PERHOL_NOT_TAKEN_DEPT - Shows employees in a department who have not used their Personal Holiday for 2019-2020.
  *   FSU_TL_PERHOL_NOT_TAKEN_GRP - Shows employees in a Group ID who have not used their Personal Holiday for 2019-2020.
  *   FSU_TL_PERHOL_USED_BY_EE - Shows the date and the number of Personal Holiday hours used by an individual for the 2019-2020 fiscal year. Enter 7/1/2019 for the "FY beg date" and 6/30/2020 for the "FY end date."
Questions? Contact Sue Andres at (850) 644-5052 or sandres at fsu.edu<mailto:sandres at fsu.edu>.

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