[HRMS] 2020-2021 Faculty Contracts

[HR Important Message]

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An important message from FSU Office of Human Resources

This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.

Faculty employment contracts for the 2020–2021 academic year are now available to generate in OMNI HR, upon the completion of fall faculty appointments.

  *   Step-by-step instructions on generating faculty contracts in OMNI HR are attached.
General Process

  *   Faculty contracts are generated online, reviewed by the generator for accuracy, then submitted to be approved and acknowledged electronically via workflow in OMNI HR.

  *   Once approved by the appropriate Dean, Director, or Department Head (DDDH), the contract will automatically route to the faculty member for their approval.

  *   Email notifications are sent when the contract is ready for the DDDH’s or faculty member’s review.

  *   Faculty members electronically sign their contracts in OMNI HR.

  *   Contracts will automatically populate to the faculty member’s personnel file once they are fully approved and signed electronically.
General Reminders
New/renewed contracts effective August 7, 2020, for the 2020-2021 academic year must be completed by August 28, 2020. If necessary, you may print a contract manually by using the In-Unit<http://www.hr.fsu.edu/PDF/Forms/EDM/EmplConFaculty_InUnit.pdf> or Out-of-Unit<http://www.hr.fsu.edu/PDF/Forms/EDM/EmpConFacultyOutofUnit.pdf> faculty contracts posted online.

  *   If you have already issued manual faculty contracts for the academic year, you do NOT need to re-issue contracts using the updated process, but you will need to forward copies of the printed contracts to Human Resources Faculty Relations (mail code: 2410) for the personnel file.

  *   As always, review faculty contracts carefully for accuracy. If a contract contains inaccurate information, there is probably an error in the faculty member’s OMNI HR records. Please submit the appropriate paperwork to correct any errors before submitting the contract for electronic approval.

  *   Specialized faculty at a level III are on four-year multi-year appointments (MYAs) and are only provided new/extended contracts every other year. However, if the faculty member receives any pay increases, a new, updated contract will need to be generated in alternate years (the beginning of years two and four) after the increases are implemented and reflected in OMNI. Use the ad hoc process (see the attached instructions) to generate an updated contract. OMNI HR will only generate the remaining three years on the four-year MYA in year two.

  *   For specialized faculty members appointed at a Level II or Level III in a time-limited appointment or visiting status, a manual contract reflecting the appointment dates rather than a MYA is most appropriate.
Questions? Contact Adam Donaldson at adonaldson at fsu.edu<mailto:adonaldson at fsu.edu>.

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