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<span style="mso-ascii-font-family:Calibri;
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"Times New Roman";mso-no-proof:yes"><img size="11699" contenttype="image/png" unselectable="on" tabindex="-1" style="user-select: none; width: 174.973px; height: 83.1941px;" data-imgsize="custom" width="174.97313416738567" height="83.19406896127339" data-outlook-trace="F:1|T:1" src="cid:c318d5e1-df42-4381-87fb-fef20f000e9c"></span><strong><span style="font-family:
"Calibri",sans-serif;mso-ascii-theme-font:minor-latin;mso-hansi-theme-font:
minor-latin;mso-bidi-font-family:"Segoe UI""><o:p> </o:p></span></strong></p>
<p class="MsoNormal" style="margin-bottom:0in; margin-bottom:.0001pt"><strong><span style="font-family:"Calibri",sans-serif;mso-ascii-theme-font:
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font-weight:normal;mso-bidi-font-weight:bold"><o:p> </o:p></span></strong></p>
<p class="MsoNormal" style="margin-bottom:0in; margin-bottom:.0001pt"><span style="font-family: Calibri, sans-serif;">An important message from FSU Office of Human Resources</span><span style="font-family: Calibri, sans-serif;"><o:p style=""> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in; margin-bottom:.0001pt"><strong><span style="font-family:"Calibri",sans-serif;mso-ascii-theme-font:
minor-latin;mso-hansi-theme-font:minor-latin;mso-bidi-font-family:"Segoe UI";
font-weight:normal;mso-bidi-font-weight:bold"><o:p> </o:p></span></strong></p>
<p class="MsoNormal" style="margin-bottom:0in; margin-bottom:.0001pt"><strong><span style="font-family:"Calibri",sans-serif;mso-ascii-theme-font:
minor-latin;mso-hansi-theme-font:minor-latin;mso-bidi-font-family:"Segoe UI"">This message has been approved by
Shelley Lopez, </span></strong><b>Program Director, Communications/Special Projects,
</b><strong><span style="font-family:
"Calibri",sans-serif;mso-ascii-theme-font:minor-latin;mso-hansi-theme-font:
minor-latin;mso-bidi-font-family:"Segoe UI"">for distribution to all Department Representatives.</span></strong><b><span style="mso-bidi-font-family:"Segoe UI""><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:0in; margin-bottom:.0001pt"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:6.0pt">Faculty employment contracts for the 2020–2021 academic year are now available to generate in OMNI HR, upon the completion of fall faculty appointments.<b>
</b><span style="mso-spacerun:yes"> </span><o:p> </o:p></p>
<ul>
<li>Step-by-step instructions on generating faculty contracts in OMNI HR are attached.<o:p> </o:p></li></ul>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><span style="color:#782F40">General Process</span><o:p> </o:p></b></p>
<ul>
<li>Faculty contracts are generated online, reviewed by the generator for accuracy, then submitted to be approved and acknowledged electronically via workflow in OMNI HR.<span style="mso-spacerun:yes">
</span><o:p> </o:p></li></ul>
<ul>
<li>Once approved by the appropriate Dean, Director, or Department Head (DDDH), the contract will automatically route to the faculty member for their approval.<span style="mso-spacerun:yes">
</span><o:p> </o:p></li></ul>
<ul>
<li>Email notifications are sent when the contract is ready for the DDDH’s or faculty member’s review.<span style="mso-spacerun:yes"> <br>
</span> </li><li>Faculty members electronically sign their contracts in OMNI HR.<b><span style="color:#782F40"><o:p> </o:p></span></b></li></ul>
<ul>
<li>Contracts will automatically populate to the faculty member’s personnel file once they are fully approved and signed electronically.<b><span style="color:#782F40"><o:p> </o:p></span></b></li></ul>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><span style="color:#782F40">General Reminders<o:p> </o:p></span></b></p>
<p class="MsoNormal">New/renewed contracts effective August 7, 2020, for the 2020-2021 academic year must be completed by August 28, 2020. If necessary, you may print a contract manually by using the
<a href="http://www.hr.fsu.edu/PDF/Forms/EDM/EmplConFaculty_InUnit.pdf">In-Unit</a> or
<a href="http://www.hr.fsu.edu/PDF/Forms/EDM/EmpConFacultyOutofUnit.pdf">Out-of-Unit</a> faculty contracts posted online.<o:p> </o:p></p>
<ul>
<li>If you have already issued manual faculty contracts for the academic year, you
<b><i>do NOT need </i></b>to re-issue contracts using the updated process, but you
<b>will</b> need to forward copies of the printed contracts to Human Resources Faculty Relations (mail code: 2410) for the personnel file.<o:p> </o:p></li></ul>
<ul>
<li>As always, review faculty contracts carefully for accuracy. If a contract contains inaccurate information, there is probably an error in the faculty member’s OMNI HR records. Please submit the appropriate paperwork to correct any errors
<b>before</b> submitting the contract for electronic approval.<span style="mso-spacerun:yes"> </span></li></ul>
<ul>
<li>Specialized faculty at a level III are on four-year multi-year appointments (MYAs) and are only provided new/extended contracts every other year. However, if the faculty member receives any pay increases, a new, updated contract will need to be generated
in alternate years (<b>the beginning of years two and four) after </b>the increases are implemented and reflected in OMNI. Use the ad hoc process (see the attached instructions) to generate an updated contract. OMNI HR will only generate the remaining three
years on the four-year MYA in year two. <o:p> </o:p></li></ul>
<ul>
<li>For specialized faculty members appointed at a Level II or Level III <u>in a time-limited appointment or visiting status</u>, a manual contract reflecting the appointment dates rather than a MYA is most appropriate.<o:p> </o:p></li></ul>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><span style="mso-no-proof:yes">Questions?</span></b><span style="mso-no-proof:yes"> Contact Adam Donaldson at
</span><a href="mailto:adonaldson@fsu.edu"><span style="mso-no-proof:yes">adonaldson@fsu.edu</span></a><span style="mso-no-proof:yes">.
<o:p> </o:p></span></p>
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