[HRMS] 2020 Courtesy Mass Appointments Verification

[HR Important Message]

[Office-Human-Resources-V_for_email]

An important message from FSU Office of Human Resources
This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.
The 2020 Courtesy Mass Appointment Verification process begins May 4, 2020. Please review the FSU_COURTESY_BY_DEPT query prior to the start of the Courtesy Mass Appointment Verification process to review and confirm with supervisors if the appointment should still be retained. Additionally, please review appointment information such as job code, supervisor, employee class, and location to ensure it is accurate. Any updates needed can be completed prior to the Courtesy Mass Appointment Verification process via an ePAF+.
During this process, Department Representatives and Department Managers must review and update each courtesy appointment in their department to keep those appointments active. All courtesy appointments for your department will be automatically terminated, unless selected by the Department Representative for retention and approved by the Department Manager in OMNI HR, by 5:00 p.m. on June 5, 2020. Click here<https://hr.fsu.edu/PDF/publications/training/CourtesyMassAppointmentVerificationForm.pdf> to view the job aid detailing the steps for this process.
Timeline
May 4 - May 15
Process opens to Department Representatives (originator) in OMNI HR to mark courtesy appointments for retention (requires the FSU_SS_MANAGER role).
*        To retain an appointment, uncheck the "Terminate" box.
*        To end an appointment, leave the "Terminate" box checked.
May 18 - May 22
Department Manager verifies and approves all courtesy appointment designations (requires the FSU_SS_MANAGER role).
*        Appointments marked for termination by the Department Representative: The checkbox defaults to "Approve" for all "Terminate" entries. If the Department Manager wishes to retain an appointment marked for termination, uncheck the "Approve" box, and enter comments (required) about the correction needed.
*        Appointments marked for retention by the Department Representative: the checkbox does NOT default to "Approve" for retentions. The Department Manager MUST mark the "Approve" checkbox to confirm the retention. If the Department Manager wishes to terminate an appointment marked for retention, leave the "Approve" box unchecked and add comments about the correction needed for the Department Representative.
May 26 - May 29
Department Representatives (originator) reviews and updates any changes by the Department Manager (requires the FSU_SS_MANAGER role).

June 1 - June 5
Department Manager approves final changes (requires the FSU_SS_MANAGER role and designation on the Department record as Department Manager or Department Representative).

June 8
File is loaded in OMNI HR.
To find the Courtesy Appointment Verification screen in OMNI HR, go to: My FSU > HR > Manager Self Service > Job and Personal Information > FSU Mass Appointments > Mass Appointments: Courtesy.
Questions? Contact Shayna Harris at (850) 644-6846 or slharris3 at fsu.edu<mailto:slharris3 at fsu.edu>, or Amy Walker at (850) 644-4477 or azwalker at fsu.edu<mailto:azwalker at fsu.edu>.

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.fsu.edu/pipermail/hrms/attachments/20200417/f0e6d954/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.png
Type: image/png
Size: 29415 bytes
Desc: image001.png
URL: <http://lists.fsu.edu/pipermail/hrms/attachments/20200417/f0e6d954/attachment.png>