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<p class="MsoNormal" align="center" style="text-align:center"><img width="238" height="113" id="Picture_x0020_2" src="cid:image001.png@01D614A0.582FAA50" alt="Office-Human-Resources-V_for_email"><b><o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%">An important message from FSU Office of Human Resources<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><b>This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.</b><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%">The 2020 Courtesy Mass Appointment Verification process begins May 4, 2020. Please review the
<b><span style="color:#782F40">FSU_COURTESY_BY_DEPT</span></b><span style="color:red">
</span>query prior to the start of the Courtesy Mass Appointment Verification process to review and confirm with supervisors if the appointment should still be retained. Additionally, please review appointment information such as job code, supervisor, employee
class, and location to ensure it is accurate. Any updates needed can be completed prior to the Courtesy Mass Appointment Verification process via an ePAF+.
<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%">During this process, Department Representatives and Department Managers must review and update each courtesy appointment in their department to keep those appointments active. All courtesy appointments
for your department will be <b>automatically terminated</b>,<b><span style="color:#782F40">
</span></b>unless selected by the Department Representative for retention and approved by the Department Manager in OMNI HR,<b>
</b>by<b> 5:00 p.m<span style="color:#782F40">. </span></b>on<b><span style="color:#782F40">
</span>June 5, 2020</b>. <a href="https://hr.fsu.edu/PDF/publications/training/CourtesyMassAppointmentVerificationForm.pdf">
<span style="color:#0563C1">Click here</span></a> to view the job aid detailing the steps for this process.<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:115%"><b><span style="color:#782F40">Timeline<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><u>May 4 – May 15 </u></b><u><o:p></o:p></u></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
Process opens to <b>Department Representatives </b>(originator) in OMNI HR to mark courtesy appointments for retention (requires the
<span style="color:#782F40">FSU_SS_MANAGER</span> role).<i><o:p></o:p></i></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:1.0in;text-indent:-.25in;line-height:115%;mso-list:l1 level1 lfo1;vertical-align:baseline">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>To retain an appointment, uncheck the “Terminate” box.
<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:1.0in;text-indent:-.25in;line-height:115%;mso-list:l1 level1 lfo1;vertical-align:baseline">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>To end an appointment, leave the “Terminate” box checked.
<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><u>May 18 – May 22</u></b><u><o:p></o:p></u></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b>Department Manager </b>verifies and approves all courtesy appointment designations (requires the
<span style="color:#782F40">FSU_SS_MANAGER</span> role).<i><o:p></o:p></i></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.0pt;margin-left:1.0in;text-indent:-.25in;line-height:115%;mso-list:l0 level1 lfo2;vertical-align:baseline">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Appointments marked for termination </b>by the Department Representative: The checkbox defaults to “Approve” for all “Terminate” entries. If the Department Manager wishes to retain an appointment marked for termination, uncheck
the “Approve” box, and enter comments (required) about the correction needed.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:1.0in;text-indent:-.25in;line-height:115%;mso-list:l0 level1 lfo2;vertical-align:baseline">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Appointments marked for retention </b>by the Department Representative<b>:</b> the checkbox does NOT default to “Approve” for retentions. The Department Manager MUST mark the “Approve” checkbox to confirm the retention. If
the Department Manager wishes to terminate an appointment marked for retention, leave the “Approve” box unchecked and add comments about the correction needed for the Department Representative.
<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><u>May 26 – May 29</u></b><i><u><o:p></o:p></u></i></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b>Department Representatives</b> (originator) reviews and updates any changes by the Department Manager<i>
</i>(requires the <span style="color:#782F40">FSU_SS_MANAGER</span> role).<i> <o:p></o:p></i></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<i><span style="font-size:4.0pt;line-height:115%"><o:p> </o:p></span></i></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><u>June 1 – June 5</u></b><u><o:p></o:p></u></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b>Department Manager </b>approves final changes (requires the <span style="color:#782F40">
FSU_SS_MANAGER </span>role and<span style="color:#782F40"> </span>designation on the Department record as Department Manager or Department Representative).<i> <o:p></o:p></i></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<span style="font-size:4.0pt;line-height:115%"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><u>June 8<o:p></o:p></u></b></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%;vertical-align:baseline">
File is loaded in OMNI HR.<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%">To find the Courtesy Appointment Verification screen in OMNI HR, go to:
<i><span style="color:maroon">My FSU > HR > Manager Self Service > Job and Personal Information > FSU Mass Appointments > Mass Appointments: Courtesy</span></i><span style="color:maroon">.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><a name="OLE_LINK2"></a><a name="OLE_LINK1"><b>Questions?</b></a> Contact Shayna Harris
<span style="color:black">at (850) 644-6846 or </span><a href="mailto:slharris3@fsu.edu"><span style="color:blue">slharris3@fsu.edu</span></a>,<span style="color:blue">
</span>or Amy Walker <span style="color:black">at (850) 644-4477 or </span><a href="mailto:azwalker@fsu.edu"><span style="color:blue">azwalker@fsu.edu</span></a><span style="color:black">.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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