[HRMS] 2019 Courtesy Mass Appointments Verification

[HR Important Message]

[Office-Human-Resources-V_for_email]

An important message from FSU Office of Human Resources
This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.
The 2019 Courtesy Mass Appointment Verification process begins June 3, 2019. During this process, Department Representatives and Department Managers must review and update each courtesy appointment in their department to keep those appointments active. All courtesy appointments for your department will be automatically terminated unless selected by the Department Representative for retention and approved by the Department Manager in OMNI HR by 5:00 p.m. on July 23, 2019. Click here<https://hr.fsu.edu/PDF/publications/training/CourtesyMassAppointmentVerificationForm.pdf> to view the job aid detailing the steps for this process.
Timeline
June 3 - June 28
Process opens to Department Representatives (originator) in OMNI HR to mark courtesy appointments for retention (requires the FSU_SS_MANAGER role).
*         To retain an appointment, uncheck the "Terminate" box.
*         To end an appointment, leave the "Terminate" box checked.
July 1 - July 10
Department Manager verifies and approves all courtesy appointment designations (requires the FSU_SS_MANAGER role).
*         Appointments marked for termination by the Department Representative: The checkbox defaults to "Approve" for all "Terminate" entries. If the Department Manager wishes to retain an appointment marked for termination, uncheck the "Approve" box and enter comments (required) about the correction needed.
*         Appointments marked for retention by the Department Representative: the checkbox does NOT default to "Approve" for retentions. The Department Manager MUST mark the "Approve" checkbox to confirm the retention. If the Department Manager wishes to terminate an appointment marked for retention, leave the "Approve" box unchecked and add comments about the correction needed for the Department Representative.
July 11 - July 16
Department Representatives (originator) review and update any changes by the Department Manager (requires the FSU_SS_MANAGER role).

July 17 - July 23
Department Manager approves final changes (requires the FSU_SS_MANAGER role and designation on the Department record as Department Manager or Department Representative).

July 24
File is loaded in OMNI HR.
To find the Courtesy Appointment Verification screen in OMNI HR, go to: My FSU > HR > Manager Self Service > Job and Personal Information > FSU Mass Appointments > Mass Appointments: Courtesy.
Questions? Contact Amy Walker at (850) 644-4477 or HR-Courtesydocs at fsu.edu<mailto:HR-Courtesydocs at fsu.edu>.

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