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<p class="MsoNormal" align="center" style="text-align:center"><img width="190" height="90" style="width:1.9791in;height:.9375in" id="Picture_x0020_2" src="cid:image003.png@01D503E9.FF200710" alt="Office-Human-Resources-V_for_email"><b><o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%">An important message from FSU Office of Human Resources<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><b>This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.</b><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%">The 2019 Courtesy Mass Appointment Verification process begins June 3, 2019. During this process, Department Representatives and Department Managers must review and update each courtesy appointment
in their department to keep those appointments active. All courtesy appointments for your department will be
<b>automatically terminated<span style="color:#782F40"> </span></b>unless selected by the Department Representative for retention and approved by the Department Manager in OMNI HR<b>
</b>by<b> 5:00 p.m<span style="color:#782F40">. </span></b>on<b><span style="color:#782F40">
</span>July 23, 2019</b>. <a href="https://hr.fsu.edu/PDF/publications/training/CourtesyMassAppointmentVerificationForm.pdf">
<span style="color:#0563C1">Click here</span></a> to view the job aid detailing the steps for this process.<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:115%"><b><span style="color:#782F40">Timeline<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><u>June 3 – June 28 </u></b><u><o:p></o:p></u></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
Process opens to <b>Department Representatives </b>(originator) in OMNI HR to mark courtesy appointments for retention (requires the
<span style="color:#782F40">FSU_SS_MANAGER</span> role).<i><o:p></o:p></i></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:1.0in;text-indent:-.25in;line-height:115%;mso-list:l1 level1 lfo1;vertical-align:baseline">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>To retain an appointment, uncheck the “Terminate” box.
<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:1.0in;text-indent:-.25in;line-height:115%;mso-list:l1 level1 lfo1;vertical-align:baseline">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>To end an appointment, leave the “Terminate” box checked.
<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><u>July 1 – July 10</u></b><u><o:p></o:p></u></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b>Department Manager </b>verifies and approves all courtesy appointment designations (requires the
<span style="color:#782F40">FSU_SS_MANAGER</span> role).<i><o:p></o:p></i></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.0pt;margin-left:1.0in;text-indent:-.25in;line-height:115%;mso-list:l0 level1 lfo2;vertical-align:baseline">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Appointments marked for termination </b>by the Department Representative: The checkbox defaults to “Approve” for all “Terminate” entries. If the Department Manager wishes to retain an appointment marked for termination, uncheck
the “Approve” box and enter comments (required) about the correction needed.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:1.0in;text-indent:-.25in;line-height:115%;mso-list:l0 level1 lfo2;vertical-align:baseline">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Appointments marked for retention </b>by the Department Representative<b>:</b> the checkbox does NOT default to “Approve” for retentions. The Department Manager MUST mark the “Approve” checkbox to confirm the retention. If
the Department Manager wishes to terminate an appointment marked for retention, leave the “Approve” box unchecked and add comments about the correction needed for the Department Representative.
<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><u>July 11 – July 16</u></b><i><u><o:p></o:p></u></i></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b>Department Representatives</b> (originator) review and update any changes by the Department Manager<i>
</i>(requires the <span style="color:#782F40">FSU_SS_MANAGER</span> role).<i> <o:p></o:p></i></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<i><span style="font-size:4.0pt;line-height:115%"><o:p> </o:p></span></i></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><u>July 17 – July 23</u></b><u><o:p></o:p></u></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b>Department Manager </b>approves final changes (requires the <span style="color:#782F40">
FSU_SS_MANAGER </span>role and<span style="color:#782F40"> </span>designation on the Department record as Department Manager or Department Representative).<i> <o:p></o:p></i></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<span style="font-size:4.0pt;line-height:115%"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%;vertical-align:baseline">
<b><u>July 24<o:p></o:p></u></b></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%;vertical-align:baseline">
File is loaded in OMNI HR.<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%">To find the Courtesy Appointment Verification screen in OMNI HR, go to:
<i><span style="color:maroon">My FSU > HR > Manager Self Service > Job and Personal Information > FSU Mass Appointments > Mass Appointments: Courtesy</span></i>.<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><b>Questions?</b> Contact Amy Walker at (850) 644-4477 or
<a href="mailto:HR-Courtesydocs@fsu.edu"><span style="color:#0563C1">HR-Courtesydocs@fsu.edu</span></a>.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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