[HRMS] 2019 Fall/Spring Faculty and Graduate Assistant Mass Appointments

[HR Important Message]

[Office-Human-Resources-V_for_email]

An important message from FSU Office of Human Resources
This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.
Each semester, large volumes of Graduate Assistant and Faculty Reappointments must be completed. To aid in this procedure, the Mass Appointments process allows you to reappoint more than one employee at a time.
Graduate Assistant Mass Appointments
GA Mass Appointments are entered by Department Representatives in OMNI HR and then made available in batches to Department Managers and Sponsored Research (where applicable) for approval.
Timeline for the Fall 2019 Graduate Assistant Mass Appointments Process
Wednesday, June 12th - Monday, June 24th
Graduate Assistant Mass Appointments open to Department Representatives (Originator) for entry.

Tuesday, June 25th - Wednesday, July 3rd
Open for Manager approval for all Graduate Assistant changes.

Monday, July 8th - Wednesday, July 10th
Open for Department Representatives (Originator) to review and update any changes per Manager.

Thursday, July 11th - Friday, July 12th
Open for Manager to approve final changes.

Monday, July 15th - Friday, July 19th
File sent to Sponsored Research for approval.

Monday, July 22nd
File loaded in OMNI HR once released from Sponsored Research.

Wednesday, July 24th
Run queries and update any discrepancies.

Faculty Mass Appointments
With the exceptions noted below, the OMNI HR online Mass Appointments process will produce fall salaried appointments for 9-month faculty needing E&G, Auxiliary, and Contract and Grant appointments. Most salaried fall appointments, including existing appointments, should be entered into the OMNI HR "Enter Mass Appointments" screen by staff in each Dean's, Director's or Vice President's office.
Faculty on Leave
Faculty members who are currently on a paid or unpaid leave of absence (including sabbaticals) will not be included in the Mass Appointments screens. Please submit a pPAF to return these faculty members from leave and appoint for the fall.

Visa Tab
Note the "Visa" tab on the Faculty Mass Appointment screen. If a faculty member's visa information is not current in OMNI HR, you will not be able to appoint the faculty via Mass Appointment. Instead, send the updated visa documents and a pPAF to Human Resources to complete the fall appointment.
Timeline for the Fall 2019 Faculty Mass Appointments Process
Wednesday, June 12 - Friday, July 12
Faculty Mass Appointments open to Department Managers (Originator) for entry.

Monday, July 15 - Friday, July 19
File sent to Sponsored Research for approval.

Monday, July 22
File loaded in OMNI HR close of business.

Questions? Please contact Amy Walker at (850) 644-4477 or azwalker at fsu.edu<mailto:azwalker at fsu.edu>.


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