[Fla-facrlboard] Scholarship Question

Hornick, Julie N jhornick at flsouthern.edu
Thu Aug 20 15:53:29 EDT 2020 

Hi all,

I have had a question from Ava in regards to scholarships this year. In the past, free registration and $300 to defray travel costs have been offered, and she is wondering what the committee should plan to offer this year, since travel is not a consideration.

I know conference registration for members is going to be $15, and for nonmembers it is $45. Should there be an award over and above the cost of the conference?

Any thoughts from the Board about this?

Thank you!

Julie

Julie N. Hornick (she/her) | Instructional Services Librarian
Florida Southern College | Roux Library
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From: Fla-facrlboard <fla-facrlboard-bounces at lists.fsu.edu> On Behalf Of Alyssa Koclanes via Fla-facrlboard
Sent: Thursday, August 20, 2020 3:29 PM
To: Cristy Moran <cmoran at broward.edu>
Cc: fla-facrlboard at lists.fsu.edu
Subject: Re: [Fla-facrlboard] Hopin Virtual Event Platform


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Great, thanks everyone for the feedback! The Program Committee discussed having interactive poster sessions where each poster presenter would have their own Zoom room and attendees could visit different ones, so we would need to use some additional Zoom licenses for that part since there are six poster presenters, but it looks like we would be set as several of us have Zoom accounts to use.

All 22 presenters have confirmed acceptance, which is great! I will connect with Guy and Craig about the sponsorship levels and hopefully we can open up registration to the conference next week and start advertising that.

Alyssa

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On Thu, Aug 20, 2020 at 3:11 PM Cristy Moran <cmoran at broward.edu<mailto:cmoran at broward.edu>> wrote:
Good call. I also have an institutional Zoom license/ account.


Thanks!
__

Cristy Moran
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From: Deborah Prosser <DPROSSER at Rollins.edu<mailto:DPROSSER at Rollins.edu>>
Sent: Thursday, August 20, 2020 2:56 PM
To: Alyssa Koclanes <koclanan at eckerd.edu<mailto:koclanan at eckerd.edu>>; Cristy Moran <cmoran at broward.edu<mailto:cmoran at broward.edu>>
Subject: RE: [Fla-facrlboard] Hopin Virtual Event Platform

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I agree using Zoom makes sense from a financial perspective.

Deborah
Deborah Prosser, Ph.D.
Director of Olin Library
Rollins College
dprosser at rollins.edu<mailto:dprosser at rollins.edu>

From: Fla-facrlboard <fla-facrlboard-bounces at lists.fsu.edu<mailto:fla-facrlboard-bounces at lists.fsu.edu>> On Behalf Of Alyssa Koclanes via Fla-facrlboard
Sent: Thursday, August 20, 2020 2:47 PM
To: Cristy Moran <cmoran at broward.edu<mailto:cmoran at broward.edu>>
Cc: fla-facrlboard at lists.fsu.edu<mailto:fla-facrlboard at lists.fsu.edu>
Subject: Re: [Fla-facrlboard] Hopin Virtual Event Platform


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Thanks Crisy for the clarification on that. Since we would have to use Hopin's registration, it would increase the price by quite a lot. Also, I found out during the demo that if we wanted to have a test run with the presenters in advance, that has to be set up as an event and use tickets, so that would also increase the cost.

Using Zoom Meeting for the breakout sessions would definitely be more cost effective, as Nancy (Program Chair,), Heather and I all have accounts to use Eckerd College's Zoom Meeting license, which can have up to 300 participants and each of us could run one for the concurrent breakout sessions...we could have three Zoom links for the different tracks (A, B and C). The Tampa Bay Library Consortium has done this for two online conferences recently with concurrent breakout sessions and it worked very well.

It would also be easy to set up a demo time with the presenters and Zoom would be a much more familiar platform for both the presenters and attendees. This would also allow us to use our current registration system in Wild Apricot for the conference.

Alyssa

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On Thu, Aug 20, 2020 at 11:25 AM Cristy Moran via Fla-facrlboard <fla-facrlboard at lists.fsu.edu<mailto:fla-facrlboard at lists.fsu.edu>> wrote:
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I asked a question on the Hopin demo about the registration (the demo portion of the webinar mentioned uploading CSV or other forms for our own registrants if they've signed up in different systems including Eventbrite) and they responded the following:

On the EA plan the default reg is Hopin but on the Pro plan you can use other registration systems


Thanks!
__


Cristy Moran
She/ Her/ Ella
Broward College North Campus Library

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-----Original Message-----
From: Fla-facrlboard <fla-facrlboard-bounces at lists.fsu.edu<mailto:fla-facrlboard-bounces at lists.fsu.edu>> On Behalf Of Alyssa Koclanes via Fla-facrlboard
Sent: Friday, August 14, 2020 2:53 PM
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Cc: FACRL Board <fla-facrlboard at lists.fsu.edu<mailto:fla-facrlboard at lists.fsu.edu>>
Subject: Re: [Fla-facrlboard] Hopin Virtual Event Platform

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