[Fla-facrlboard] Hopin Virtual Event Platform

Thu Aug 20 14:50:46 EDT 2020

I also have my own Zoom room to add!

Elana D. Karshmer, Ph.D, M.A. (L.I.S.)
Head of Information & Research Services, FIU Green Library
305.348.8030
GL 233A
*Sent from my iPhone- apologies for the brevity and any typos.*

On Aug 20, 2020, at 2:46 PM, Alyssa Koclanes via Fla-facrlboard <fla-facrlboard at lists.fsu.edu> wrote:

Note: This message originated from outside the FIU Faculty/Staff email system.

Thanks Crisy for the clarification on that. Since we would have to use Hopin's registration, it would increase the price by quite a lot. Also, I found out during the demo that if we wanted to have a test run with the presenters in advance, that has to be set up as an event and use tickets, so that would also increase the cost.

Using Zoom Meeting for the breakout sessions would definitely be more cost effective, as Nancy (Program Chair,), Heather and I all have accounts to use Eckerd College's Zoom Meeting license, which can have up to 300 participants and each of us could run one for the concurrent breakout sessions...we could have three Zoom links for the different tracks (A, B and C). The Tampa Bay Library Consortium has done this for two online conferences recently with concurrent breakout sessions and it worked very well.

It would also be easy to set up a demo time with the presenters and Zoom would be a much more familiar platform for both the presenters and attendees. This would also allow us to use our current registration system in Wild Apricot for the conference.

Alyssa

--
Alyssa Koclanes, M.A. (she/her/hers)
Associate Professor
Technical Services, Serials, and Instruction Librarian
Eckerd College Library<https://urldefense.proofpoint.com/v2/url?u=https-3A__urldefense.com_v3_-5F-5Fhttps-3A__www.eckerd.edu_library_-5F-5F-3B-21-21PhOWcWs-21mI1nyjGxGW12J3c7EPJTLkkKavQ63-5FaB4-5FDIdiEDgo64WL2azbecgiFGklyYMrQc4Bbnur-2DciA-24&d=DwMFaQ&c=lhMMI368wojMYNABHh1gQQ&r=_x7aG3h5ZfgQupJ5cMo2aw&m=G6GkRHsr-KiLlgQetqs5wfgl9iAQyqs1OgrkbXlXUfo&s=e6KeinMBclGiArojxqA9hUpayYCYH9w23649Y2qrOs4&e=>
727.864.8460

Eckerd College<https://urldefense.proofpoint.com/v2/url?u=https-3A__urldefense.com_v3_-5F-5Fhttp-3A__www.eckerd.edu-5F-5F-3B-21-21PhOWcWs-21mI1nyjGxGW12J3c7EPJTLkkKavQ63-5FaB4-5FDIdiEDgo64WL2azbecgiFGklyYMrQc4BYpE05UcQ-24&d=DwMFaQ&c=lhMMI368wojMYNABHh1gQQ&r=_x7aG3h5ZfgQupJ5cMo2aw&m=G6GkRHsr-KiLlgQetqs5wfgl9iAQyqs1OgrkbXlXUfo&s=LuOXYGhGlJpASw9Qr8RmTJ0gmQ7-3KSq_6qmynHOKQA&e=>
4200 54th Avenue South
St. Petersburg, Florida 33711

[https://urldefense.com/v3/__https://docs.google.com/uc?export=download&id=1Mw-6ldJR5t2LgA1lgM5AHZcqGbumpeHs&revid=0B0yDfFkeC3R6c1I3YUpwODZ2NXBBVnRkSldWRFBQSTRkc1FnPQ__;!!PhOWcWs!gdpvTxl4elV_QVlfdXo9NiyBBKVb-Xpn_0wNotNi6CxKuAEWFhgTvH8M0tf5i4Fz5XSpZQbiHA$ ]

On Thu, Aug 20, 2020 at 11:25 AM Cristy Moran via Fla-facrlboard <fla-facrlboard at lists.fsu.edu<mailto:fla-facrlboard at lists.fsu.edu>> wrote:
This listserv message is brought to you courtesy of Florida Library Association
I asked a question on the Hopin demo about the registration (the demo portion of the webinar mentioned uploading CSV or other forms for our own registrants if they've signed up in different systems including Eventbrite) and they responded the following:

On the EA plan the default reg is Hopin but on the Pro plan you can use other registration systems

Thanks!
__

Cristy Moran
She/ Her/ Ella
Broward College North Campus Library

For Additional Information & Help
Make an appointment for research help
Chat with a librarian now
Visit the Broward College Library website

[Broward College]<https://urldefense.proofpoint.com/v2/url?u=https-3A__urldefense.com_v3_-5F-5Fhttp-3A__broward.edu-5F-5F-3B-21-21PhOWcWs-21nJI03CV-2D04NmFmVJ-2DXIQZAim0rMLmh5kQVUqcAbDMKvhxgrA6YiDwMoFcFXta3jA92EyPFHmPw-24&d=DwMFaQ&c=lhMMI368wojMYNABHh1gQQ&r=_x7aG3h5ZfgQupJ5cMo2aw&m=G6GkRHsr-KiLlgQetqs5wfgl9iAQyqs1OgrkbXlXUfo&s=x_x0nT9xvuzvvh-a6Frh3ZM2FeLv0YUP27FBV6ifBJE&e=>
Cristy Moran
Librarian       ,       Broward College
P:      +1 (954) 201-2603<tel:+1%20(954)%20201-2603>
E:      cmoran at broward.edu<mailto:cmoran at broward.edu>    |      W:      broward.edu<https://urldefense.proofpoint.com/v2/url?u=https-3A__urldefense.com_v3_-5F-5Fhttp-3A__broward.edu-5F-5F-3B-21-21PhOWcWs-21nJI03CV-2D04NmFmVJ-2DXIQZAim0rMLmh5kQVUqcAbDMKvhxgrA6YiDwMoFcFXta3jA92EyPFHmPw-24&d=DwMFaQ&c=lhMMI368wojMYNABHh1gQQ&r=_x7aG3h5ZfgQupJ5cMo2aw&m=G6GkRHsr-KiLlgQetqs5wfgl9iAQyqs1OgrkbXlXUfo&s=x_x0nT9xvuzvvh-a6Frh3ZM2FeLv0YUP27FBV6ifBJE&e=>
A:      1000 E Coconut Creek Pkwy.
Coconut Creek, FL 33066
[cid:1740d2ad675b912ea362]
[Broward College Top 10 Aspen Prize Finalist]

-----Original Message-----
From: Fla-facrlboard <fla-facrlboard-bounces at lists.fsu.edu<mailto:fla-facrlboard-bounces at lists.fsu.edu>> On Behalf Of Alyssa Koclanes via Fla-facrlboard
Sent: Friday, August 14, 2020 2:53 PM
To: Cooke, Rachel <rcooke at fgcu.edu<mailto:rcooke at fgcu.edu>>
Cc: FACRL Board <fla-facrlboard at lists.fsu.edu<mailto:fla-facrlboard at lists.fsu.edu>>
Subject: Re: [Fla-facrlboard] Hopin Virtual Event Platform

CAUTION: This email originated from outside of Broward College. DO NOT click links or open attachments unless you are expecting the information and recognize the sender.
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________________________________

Please Note: Due to Florida's very broad public records law, most written communications to or from College employees regarding College business are public records, available to the public and media upon request. Therefore, this email communication may be subject to public disclosure.

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Note: This message originated from outside the FIU Faculty/Staff email system.

Thanks Crisy for the clarification on that. Since we would have to use Hopin's registration, it would increase the price by quite a lot. Also, I found out during the demo that if we wanted to have a test run with the presenters in advance, that has to be set up as an event and use tickets, so that would also increase the cost.

Using Zoom Meeting for the breakout sessions would definitely be more cost effective, as Nancy (Program Chair,), Heather and I all have accounts to use Eckerd College's Zoom Meeting license, which can have up to 300 participants and each of us could run one for the concurrent breakout sessions...we could have three Zoom links for the different tracks (A, B and C). The Tampa Bay Library Consortium has done this for two online conferences recently with concurrent breakout sessions and it worked very well.

It would also be easy to set up a demo time with the presenters and Zoom would be a much more familiar platform for both the presenters and attendees. This would also allow us to use our current registration system in Wild Apricot for the conference.

Alyssa

--
Alyssa Koclanes, M.A. (she/her/hers)
Associate Professor
Technical Services, Serials, and Instruction Librarian
Eckerd College Library<https://urldefense.proofpoint.com/v2/url?u=https-3A__urldefense.com_v3_-5F-5Fhttps-3A__www.eckerd.edu_library_-5F-5F-3B-21-21PhOWcWs-21mI1nyjGxGW12J3c7EPJTLkkKavQ63-5FaB4-5FDIdiEDgo64WL2azbecgiFGklyYMrQc4Bbnur-2DciA-24&d=DwMFaQ&c=lhMMI368wojMYNABHh1gQQ&r=_x7aG3h5ZfgQupJ5cMo2aw&m=G6GkRHsr-KiLlgQetqs5wfgl9iAQyqs1OgrkbXlXUfo&s=e6KeinMBclGiArojxqA9hUpayYCYH9w23649Y2qrOs4&e=>
727.864.8460

Eckerd College<https://urldefense.proofpoint.com/v2/url?u=https-3A__urldefense.com_v3_-5F-5Fhttp-3A__www.eckerd.edu-5F-5F-3B-21-21PhOWcWs-21mI1nyjGxGW12J3c7EPJTLkkKavQ63-5FaB4-5FDIdiEDgo64WL2azbecgiFGklyYMrQc4BYpE05UcQ-24&d=DwMFaQ&c=lhMMI368wojMYNABHh1gQQ&r=_x7aG3h5ZfgQupJ5cMo2aw&m=G6GkRHsr-KiLlgQetqs5wfgl9iAQyqs1OgrkbXlXUfo&s=LuOXYGhGlJpASw9Qr8RmTJ0gmQ7-3KSq_6qmynHOKQA&e=>
4200 54th Avenue South
St. Petersburg, Florida 33711

[https://urldefense.com/v3/__https://docs.google.com/uc?export=download&id=1Mw-6ldJR5t2LgA1lgM5AHZcqGbumpeHs&revid=0B0yDfFkeC3R6c1I3YUpwODZ2NXBBVnRkSldWRFBQSTRkc1FnPQ__;!!PhOWcWs!gdpvTxl4elV_QVlfdXo9NiyBBKVb-Xpn_0wNotNi6CxKuAEWFhgTvH8M0tf5i4Fz5XSpZQbiHA$ ]

On Thu, Aug 20, 2020 at 11:25 AM Cristy Moran via Fla-facrlboard <fla-facrlboard at lists.fsu.edu<mailto:fla-facrlboard at lists.fsu.edu>> wrote:
This listserv message is brought to you courtesy of Florida Library Association
I asked a question on the Hopin demo about the registration (the demo portion of the webinar mentioned uploading CSV or other forms for our own registrants if they've signed up in different systems including Eventbrite) and they responded the following:

On the EA plan the default reg is Hopin but on the Pro plan you can use other registration systems

Thanks!
__

Cristy Moran
She/ Her/ Ella
Broward College North Campus Library

For Additional Information & Help
Make an appointment for research help
Chat with a librarian now
Visit the Broward College Library website

[Broward College]<https://urldefense.proofpoint.com/v2/url?u=https-3A__urldefense.com_v3_-5F-5Fhttp-3A__broward.edu-5F-5F-3B-21-21PhOWcWs-21nJI03CV-2D04NmFmVJ-2DXIQZAim0rMLmh5kQVUqcAbDMKvhxgrA6YiDwMoFcFXta3jA92EyPFHmPw-24&d=DwMFaQ&c=lhMMI368wojMYNABHh1gQQ&r=_x7aG3h5ZfgQupJ5cMo2aw&m=G6GkRHsr-KiLlgQetqs5wfgl9iAQyqs1OgrkbXlXUfo&s=x_x0nT9xvuzvvh-a6Frh3ZM2FeLv0YUP27FBV6ifBJE&e=>
Cristy Moran
Librarian       ,       Broward College
P:      +1 (954) 201-2603<tel:+1%20(954)%20201-2603>
E:      cmoran at broward.edu<mailto:cmoran at broward.edu>    |      W:      broward.edu<https://urldefense.proofpoint.com/v2/url?u=https-3A__urldefense.com_v3_-5F-5Fhttp-3A__broward.edu-5F-5F-3B-21-21PhOWcWs-21nJI03CV-2D04NmFmVJ-2DXIQZAim0rMLmh5kQVUqcAbDMKvhxgrA6YiDwMoFcFXta3jA92EyPFHmPw-24&d=DwMFaQ&c=lhMMI368wojMYNABHh1gQQ&r=_x7aG3h5ZfgQupJ5cMo2aw&m=G6GkRHsr-KiLlgQetqs5wfgl9iAQyqs1OgrkbXlXUfo&s=x_x0nT9xvuzvvh-a6Frh3ZM2FeLv0YUP27FBV6ifBJE&e=>
A:      1000 E Coconut Creek Pkwy.
Coconut Creek, FL 33066
[cid:1740d2ad675b912ea362]
[Broward College Top 10 Aspen Prize Finalist]

-----Original Message-----
From: Fla-facrlboard <fla-facrlboard-bounces at lists.fsu.edu<mailto:fla-facrlboard-bounces at lists.fsu.edu>> On Behalf Of Alyssa Koclanes via Fla-facrlboard
Sent: Friday, August 14, 2020 2:53 PM
To: Cooke, Rachel <rcooke at fgcu.edu<mailto:rcooke at fgcu.edu>>
Cc: FACRL Board <fla-facrlboard at lists.fsu.edu<mailto:fla-facrlboard at lists.fsu.edu>>
Subject: Re: [Fla-facrlboard] Hopin Virtual Event Platform

CAUTION: This email originated from outside of Broward College. DO NOT click links or open attachments unless you are expecting the information and recognize the sender.
________________________________

This listserv message is brought to you courtesy of Florida Library Association

________________________________

Please Note: Due to Florida's very broad public records law, most written communications to or from College employees regarding College business are public records, available to the public and media upon request. Therefore, this email communication may be subject to public disclosure.

________________________________

Please consider the environment before printing this email.
_______________________________________________
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