[Asset_mgmt] Increase in Capital Property Threshold

[Asset Management]

View the Controller's Office website.<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcontroller.vpfa.fsu.edu%2F&data=05%7C02%7Cproperty_mgmt%40lists.fsu.edu%7C03b40bd98b7848be0cd708ddc5555d7c%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638883692604945131%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=DoobcRWisKxei5vLgNNer8%2BXEQegk2uMsV1Vk2PgISw%3D&reserved=0>

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Controller's Office Announcement
* July 17, 2025 *

Increase in Capital Property Threshold

The Property policy, 4-OP-D-2F<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fpolicies.vpfa.fsu.edu%2Fpolicies-and-procedures%2Ffinancial%2Fproperty&data=05%7C02%7Cproperty_mgmt%40lists.fsu.edu%7C03b40bd98b7848be0cd708ddc5555d7c%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638883692604960731%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=4ZPrigUBeuZ%2B6u4ri5yVFcs%2FmsTHeeCBQe9wOdhZvZs%3D&reserved=0>, is being amended and is currently being noticed<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fpolicies.vpfa.fsu.edu%2Fpolicy-notifications&data=05%7C02%7Cproperty_mgmt%40lists.fsu.edu%7C03b40bd98b7848be0cd708ddc5555d7c%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638883692604970280%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=0JYh2xn2dcMiazfyojM1Zdx9kjpqKnkp%2BlQC04ZzBJo%3D&reserved=0> until July 18, 2025. The university's capital property threshold (OCO-Operating Capital Outlay) will increase from $5,000 to $10,000 in the updated policy with an anticipated effective date of July 1, 2025. This change is in response to recent changes to Board of Governors regulations<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.flbog.edu%2Fwp-content%2Fuploads%2F2011%2F05%2F9_002_2025_FINAL.pdf&data=05%7C02%7Cproperty_mgmt%40lists.fsu.edu%7C03b40bd98b7848be0cd708ddc5555d7c%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638883692604980254%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=%2FZelQSp3heBePBFmHHjOuBVcZp%2BMy6F6qILcC4CkEsE%3D&reserved=0> as well as updates to the U.S. Office of Management and Budget's Uniform Guidance<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.ecfr.gov%2Fcurrent%2Ftitle-2%2Fsubtitle-A%2Fchapter-II%2Fpart-200%2Fsubpart-E%2Fsubject-group-ECFRed1f39f9b3d4e72%2Fsection-200.439&data=05%7C02%7Cproperty_mgmt%40lists.fsu.edu%7C03b40bd98b7848be0cd708ddc5555d7c%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638883692604988731%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=X43JWPFncW%2B8up5d4c6DtxUfVKOjHSZZRAkMi7J3vzk%3D&reserved=0>.

All tangible personal property with a value of $10,000 or more and an expected useful life greater than one year will be recorded in the university's Asset Management System in OMNI.

As part of this change, the Controller's Office is conducting a systematic retirement of assets costing less than $10,000 and with a $0 net book value. However, to facilitate an effective inventory process, certain fully depreciated assets will remain on departments' inventory despite having an original cost of less than $10,000.

Please note that purchases of equipment funded by publicly sponsored awards will NOT transition to the new $10,000 threshold until FSU's cognizant audit agency approves the FY26 Facilities and Administrative (F&A) rate agreement, which outlines the university's plan for implementing this capitalization change. Sponsored Research Administration will communicate an announcement once approval is received from the federal government, along with the effective date of this change. In the meantime, research proposals should continue to include the $10,000 equipment threshold, as we anticipate this revision will be implemented in the near future.

The Controller's Office is currently updating our website to reflect the new capitalization threshold and has posted the 2025/2026 Inventory Schedule here<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcontroller.vpfa.fsu.edu%2Fservices%2Fasset-management%2Finventory&data=05%7C02%7Cproperty_mgmt%40lists.fsu.edu%7C03b40bd98b7848be0cd708ddc5555d7c%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638883692604996706%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=6zxm67WWf1Aq29diWSisTQDVUYDP9a0lUIM0luAEfiY%3D&reserved=0>. Questions may be referred to CTL-AssetManagement at fsu.edu<mailto:CTL-AssetManagement at fsu.edu>.

(c) Florida State University 2025




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