[HRMS] 2027 Spring Mass Appointments

[HR Important Message]

[FSU Human Resources]
An important message from FSU Office of Human Resources

This message has been approved by Shelley Lopez, Director, Communications/Training & Organizational Development, for distribution to all Department Representatives.
Large volumes of Graduate Assistant and Faculty Reappointments must be completed each semester. The Mass Appointments process aids by reappointing more than one employee at a time.
Spring 2027 Graduate Assistant Mass Appointments
Spring 2027 appointments must have a minimum appointment period of at least five (5) business days before the first day of classes through the last day of finals, as outlined in the academic calendar. Appointments for teaching assignments that require grading duties shall continue through the grade submission deadline.

GA Mass Reappointments are entered by Department Representatives into OMNI HR and made available to Department Managers for approval. As a reminder, effective October 23, 2025, the minimum hourly rate is $24.45. Please ensure the period amount calculation meets or exceeds this hourly rate.

Department Managers can edit Graduate reappointments selected by Department Representatives during the approval window.
Timeline
Before October 21
Gather reappointment dates and funding information from the Academic Coordinator.  

  *   Pull the FSU_NON_CITIZEN_BY_DEPT query. For Visas expiring before/during the Spring Semester,
     *   Verify I-9 and provide a copy of the updated work authorization documents to hr-edmdocs at fsu.edu<mailto:hr-edmdocs at fsu.edu>.
     *   If a Graduate Assistant has an expired work authorization when Graduate Mass opens, the Graduate Assistant will not pull into Mass, and the department will need to complete an ePAF to reappoint the employee. 
  *   Review new RAMP guidance from the Research Integrity, Security, and Ethics<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.research.fsu.edu%2Frise%2Fexport-controls%2Framp-ec%2F&data=05%7C02%7Chrms%40lists.fsu.edu%7Ca483882b2e3742d0b1ac08df197c1c87%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C639257692971738932%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=H2%2FF3lVJ1KS3QGiTcs7VPrgIylRSJV7Ry9XpELM05Cs%3D&reserved=0> website.
     *   Gather RAMP Export Control numbers, review RAMP for “Dates in Position,” and submit RAMP Request for Amendment for all applicable employees. Please allow ample time for RISE<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.research.fsu.edu%2Frise%2F&data=05%7C02%7Chrms%40lists.fsu.edu%7Ca483882b2e3742d0b1ac08df197c1c87%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C639257692971775469%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ruQ2y0bJZdH3ejteZVTNKT7WnrajrF0fP7eLqJym2t4%3D&reserved=0> to process RAMP amendments if necessary.

Wednesday, October 21 – Wednesday, November 4
Graduate Mass Appointments opens to Department Representatives (Originator) for entry.
Thursday, November 5 – Thursday, November 12
Open for Manager approval and edits for all Graduate reappointments.
Friday, November 13 – Thursday, November 19
Open for RISE review and vetting.
Monday, November 23
Graduate Mass Appointments available in OMNI HR


Please reference the Graduate Assistant Mass Appointment Schedule<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fdefault%2Ffiles%2FPDF%2FPublications%2FGraduate_Assistant_Schedule.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7Ca483882b2e3742d0b1ac08df197c1c87%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C639257692971804618%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ekthOO3982empaHD1icwEM5%2FrX8RIxMHIegYTeG1GCg%3D&reserved=0> and job aid for Graduate Assistant Mass Appointments<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu2186%2Ffiles%2FPDF%2FPublications%2Ftraining%2FGraduateAssistantMassAppointments.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7Ca483882b2e3742d0b1ac08df197c1c87%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C639257692971827781%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=14NdaMhJKlCQUXU2M4GUZGiZTtnvY%2FESjpPtQmBa800%3D&reserved=0>.


Questions? Please contact Amelia Colorado at (850) 644-6846, acolorado at fsu.edu<mailto:acolorado at fsu.edu>, or hrcourtesydocs at fsu.edu<mailto:hrcourtesydocs at fsu.edu>.


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