From HR-FSUimportantmessage at fsu.edu Thu Nov 6 11:35:44 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 6 Nov 2025 16:35:44 +0000 Subject: [HRMS] Approvals 30-Minute Notice Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they can be completed by noon, ensuring your first Cost Center Report is more accurate. Unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times, so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Questions? Contact an Attendance & Leave representative. Dept Department Pending Approvals 064000 Admissions 4 283200 Aero, Mech, Energy Center 46 173000 African-American Studies 2 049000 Alumni Affairs 35 006002 Athletics Administration 228 208000 Behavioral Sci and Social Med 32 046000 Budget Office 7 039000 Building Services 6 013000 Business Services 3 160000 CAPD Operations 5 123000 CEHHS Dean 5 124000 CEHHS Office of Research 85 236000 Center for Global Engagement 3 042020 Central Utilities Plant 2 1 213000 Challenger Learning Center 24 214000 Chemical Engineering 4 075000 Chemistry & Biochemistry 1 215000 Civil & Environmental Engineer 2 219300 Clinical Research Hub 1 141000 Coll of Criminology & Crim Jst 73 161000 Coll of Social Sciences 140 144000 College of Law 139 185000 College of Motion Picture Arts 5 183000 Communication Disorders 23 201013 Continuous Quality Improvement 3 150002 Ctr Info Mang & Educate Serv 1 225000 Ctr for Advanced Power Systems 21 228007 DSA-Marketing & Communications 4 070000 Dean Coll of Arts & Sciences 13 142000 Dean Coll of Social Work 110 114000 Dean College of Business 13 181000 Dean College of Comm & Inform 1 212000 Dean College of Engineering 93 187000 Dean College of Music 118 098000 Dean Undergraduate Studies 10 230000 Dept Student Supp & Transition 11 731000 Dept of Student Engagement 2 239002 Dept of Student Government 40 069000 Earth, Ocean & Atmospheric Sci 2 126000 Edu Psychology & Learning Sys 34 216000 Electrical & Computer Engineer 3 212008 Engineer Undergrad Acad & Stdt 124 212004 Engineering Machine Shop 4 212016 Engineering Marketing 52 024000 Environmental Health & Safety 1 283000 FL CTR for ADV Aero-propulsion 59 228010 FL Ctr for Interactive Media 4 156000 FL Ctr for Prevention Rsch 87 142024 FL Institute of Child Welfare 6 162000 FL Public Affairs Ctr 190 162001 FL Public Affairs Ctr Auxil 1 202200 FMPP Operations 7 202404 FSU Behavioral Health(TM) 1 231000 FSU Childcare Centers 33 224000 FSU Coastal & Marine Lab 159 053000 FSU Foundation 144 202403 FSU PrimaryHealth 21 281000 FSU Research Foundation 8 202400 FSU SeniorHealth 1 131000 FSUS Administration 11 044000 Facilities Planning 20 057009 Faculty Development & Advment 1 286000 Fl Center For Reading Res 18 029006 Foundation Accounting 3 071000 Geophysical Fluid Dynamics Ins 5 040000 Grounds 1 135000 Health, Nutrition, & Food Sci 68 079000 History 1 115000 Hospitality Administration 11 267000 IGNITE-FSU 6 108012 ITS Campus 6 217000 Industrial & Manufacturing Eng 35 108000 Information Technology Service 117 057050 Innovation Hub 84 146000 Inst of Sci & Public Affairs 4 114007 Institute for Applied Business 3 046005 Institutional Research 23 202500 Interdisciplinary Medical Sci 8 186000 Learning Systems Institute 6 320000 Materials Science Engineering 5 218000 Mechanical Engineering 5 202003 Med Clinical Learning Center 24 201003 Med Finance & Administration 3 202008 Med Outreach & Advising 74 205000 Medicine Clinical Sciences 1 203002 Medicine Pensacola 1 202009 Medicine Student Affairs 1 625000 Moran College Entrepreneurship 15 227000 Natl High Magnetic Field Lab 2 112000 Northwest Regional Data Center 1 086000 Nuclear Services 5 140002 Nursing Department 1 107000 Office of Digital Learning/ATS 32 065000 Office of Financial Aid 1 051001 Opening Nights 6 202010 PA Program 13 302000 PCC Sponsored Programs 16 303030 PCC Student Affairs & FA 2 019000 Parking & Transportation 1 163000 Pepper Inst on Aging & Pub Pol 15 084000 Physics 188 168000 Political Science 33 057000 Provost & VP Academic Affairs 6 089000 Psychology 614 170000 Public Administration 20 026000 Public Safety 11 118000 RMI, REE & Legal Studies 38 203007 RMS Campus- Ft Pierce 1 188000 Ringling Center for the Arts 91 130000 School of Teacher Education 2 137000 Scientific Computing 17 161006 Soc Sci Geographic Info Std 38 161010 Soc Sci Health Policy Research 32 220000 Sponsored Rsch Administration 2 176000 Stavros Center 22 066000 Strozier Library 6 228000 Student Affairs 23 113000 The Graduate School 11 208006 Translational Behavioral Resea 74 098013 UGS Academic Engagement 838 250006 Union Administration 4 030000 Univ Business Administrators 1 237000 University Health Services 188 238000 University Housing 12 167000 Urban & Regional Planning 4 219000 VP Research 1 055011 WFSU Content 24 055017 WFSU Local Production 3 055016 WFSU Satellite Operations 2 055015 WFSU Underwriting 3 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15640 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Thu Nov 6 12:05:37 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 6 Nov 2025 17:05:37 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Friday morning for pending approvals due to processed corrections and data changes. Questions? Contact an Attendance & Leave representative. Dept Department Pending Approvals 064000 Admissions 2 006002 Athletics Administration 89 074000 Biological Science 2 046000 Budget Office 7 099000 CARE (UGS) 4 124000 CEHHS Office of Research 28 042020 Central Utilities Plant 2 2 213000 Challenger Learning Center 2 214000 Chemical Engineering 4 219300 Clinical Research Hub 1 141000 Coll of Criminology & Crim Jst 79 161000 Coll of Social Sciences 140 182000 Communication 2 183000 Communication Disorders 25 150002 Ctr Info Mang & Educate Serv 1 154000 Ctr for Adv of Human Rights 2 171000 DeVoe Moore Center 16 142000 Dean Coll of Social Work 8 114000 Dean College of Business 13 181000 Dean College of Comm & Inform 1 212000 Dean College of Engineering 93 187000 Dean College of Music 113 069000 Earth, Ocean & Atmospheric Sci 2 216000 Electrical & Computer Engineer 3 212008 Engineer Undergrad Acad & Stdt 124 212004 Engineering Machine Shop 4 212016 Engineering Marketing 52 024000 Environmental Health & Safety 1 228010 FL Ctr for Interactive Media 2 231000 FSU Childcare Centers 33 224000 FSU Coastal & Marine Lab 1 131000 FSUS Administration 4 044000 Facilities Planning 20 071000 Geophysical Fluid Dynamics Ins 5 040000 Grounds 1 135000 Health, Nutrition, & Food Sci 4 115000 Hospitality Administration 11 108012 ITS Campus 2 217000 Industrial & Manufacturing Eng 35 114007 Institute for Applied Business 3 046005 Institutional Research 1 202500 Interdisciplinary Medical Sci 8 209000 MED Research & Grad Prgms 1 320000 Materials Science Engineering 6 218000 Mechanical Engineering 6 201003 Med Finance & Administration 3 082000 Modern Languages & Linguistics 3 086000 Nuclear Services 5 140002 Nursing Department 1 065000 Office of Financial Aid 1 163000 Pepper Inst on Aging & Pub Pol 15 084000 Physics 188 057000 Provost & VP Academic Affairs 4 089000 Psychology 597 170000 Public Administration 20 118000 RMI, REE & Legal Studies 38 188000 Ringling Center for the Arts 123 130000 School of Teacher Education 6 161006 Soc Sci Geographic Info Std 38 161010 Soc Sci Health Policy Research 32 098013 UGS Academic Engagement 26 250006 Union Administration 4 237000 University Health Services 1 167000 Urban & Regional Planning 4 219000 VP Research 1 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15640 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Thu Nov 6 13:31:36 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 6 Nov 2025 18:31:36 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'J' The first version of the Cost Center Report for Payroll 'J' (pay period ending 11/6/2025) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Friday, November 7, 2025. Cases submitted after 10:30 a.m. on Friday will not be worked before the payroll calculation is completed, and the employee will be paid incorrectly. Do not wait until Friday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Nov 7 07:32:56 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 7 Nov 2025 12:32:56 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'J' Reminder: Payroll Processing is early for Pay Period J. The second version of the Cost Center Report for Payroll 'J' (pay period ending 11/6/2025) is now available. The Cost Center Report is located under the "Dashboard" dropdown button under HR Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Nov 7 08:58:03 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 7 Nov 2025 13:58:03 +0000 Subject: [HRMS] Excess Annual Leave Rollover & Retention Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Employees' annual (vacation) leave balances over the maximum year-end balance are converted into sick leave on an hour-for-hour basis at the end of each calendar year. As outlined in policy, the University can approve the retention of excess annual leave, and the University will increase the maximum year-end limits for the calendar year 2025. Staff and Faculty will automatically retain up to 80 hours of annual leave beyond the normal maximum for their classification to use in the calendar year 2026. The increased maximum year-end annual leave balances are outlined below. 2025 Maximum Year-End Annual Leave Balances: Employee Type Maximum Year-End Annual Leave Balance USPS 320 A&P 432 Faculty (12-month) 432 Executive Service 560 Hours over the 2025 maximum year-end annual leave balances as of December 18, 2025, will be converted to sick leave. Employees are not eligible to retain annual leave beyond the 2025 maximum year-end limits. Employees who do not want to retain the 80 hours of annual leave and would like hours above the normal pay plan limit for their classification converted to sick leave will need to complete the Request to Roll Over Excess Annual Leave Hours to Sick form. The completed form must be received in Human Resources by December 5, 2025, to be eligible for review and processing. The increase to the 2025 maximum year-end annual leave balances will NOT impact the lifetime maximum leave payout limits outlined in policy. All leave payouts will be in accordance with normal maximum payout amounts. How to Determine if Employees Have Excess Annual Leave Balances: Departments can use the queries listed below to identify employees with excess annual leave balances. Query by Department (requires DEPTID to run) FSU_TL_LEAVE_BAL_MAX_DEP_RET80 Shows all employees within the department who have excess annual leave balances. The Rollover Amt is the amount of annual leave that will roll into sick leave. Query by Employee (requires EMPLID to run) FSU_TL_LEAVE_BAL_MAX_EE_RET80 Shows a complete OMNI HR history of annual leave earned and used, leave plan limit, and the rollover amount. Questions? Please contact a member of the Attendance & Leave staff. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 14275 bytes Desc: image001.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Nov 7 13:00:11 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 7 Nov 2025 18:00:11 +0000 Subject: [HRMS] Timekeeping Guidance for Veterans Day, Fall & Thanksgiving Holiday Message-ID: [cid:image002.png at 01DC4FE5.03E6E180] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. The Veterans Day holiday occurs on November 11, 2025. The Fall Break and Thanksgiving holidays occur November 26-28, 2025. This guidance applies to Pay Period's 'K' and 'L.' The payroll processing schedule for Pay Period 'K' is accelerated. The payroll processing schedule for Pay Period 'L' is normal. To be paid for the holiday, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) for at least a portion of the scheduled workday before the holiday. * Full-time employees receive 8 hours of leave for holidays. Part-time employees receive a proportionate number of holiday leave hours based on their FTE. * Example - While a 1.0 FTE employee gets 8 hours of paid holiday leave for each day, a 0.75 FTE employee would get 6 hours of paid holiday leave. * If you have employees on alternate schedules (full-time or part-time), they should be advised to work the appropriate hours for the workweek of November 7 - November 13, November 21 - November 27, and November 28 - December 4, 2025, based on the amount of holiday leave they receive for the holiday. Reporting Veterans Day Holiday for the workweek of November 7 - 13, Reporting Fall Holiday and Thanksgiving Day Holiday for the workweek of November 21 - 27, and Reporting the Day after Thanksgiving for the workweek of November 28 - December 4: Elapsed Timesheet * The Holiday Time Reporting Code (TRC) is no longer available for A&P, AEX, or Faculty employees. 1. DO NOT ENTER TIME FOR THE HOLIDAY for USPS employees using the elapsed timesheet. 2. The OMNI HR elapsed timesheet will show no hours (blank) for November 11 and November 26-28. The holiday hours will be added automatically by the system. See the examples below: [cid:image003.png at 01DC4FE5.03E6E180] [cid:image004.png at 01DC4FE5.03E6E180] [cid:image005.png at 01DC4FE5.03E6E180] Punch Timesheet * Nonexempt USPS employees using the USPS punch timesheet must enter their holiday hours for November 11 and November 26- 28. See the examples below: [cid:image006.png at 01DC4FE5.03E6E180] [cid:image007.png at 01DC4FE5.03E6E180] [cid:image008.png at 01DC4FE5.03E6E180] OPS Employees OPS employees are not eligible to receive holiday pay. * OPS Nonexempt Employees (paid for time worked) do not receive holiday pay. Only the hours worked should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday, the system will generate pay based on their appointment. Compensatory Leave For full-time USPS or A&P employees who worked on the holiday and/or beyond the required number of hours for the workweek, the Time Reporting Code of "Straight Time Comp Earned - REGCE" should be reported as described in the following scenarios: A&P Exempt * Use "Straight-Time Comp Earned - REGCE" if the employee worked on the holiday (November 11) and worked more than the required 32 hours during the workweek of November 7 - November 13 (8 hours maximum REGCE allowed). * Use "Straight-Time Comp Earned - REGCE" if the employee worked on the holiday (November 26 and November 27) and worked more than the required 24 hours during the workweek of November 21 - November 27 (16 hours maximum REGCE allowed). * Use "Straight-Time Comp Earned - REGCE" if the employee worked on the holiday (November 28) and worked more than the required 32 hours during the workweek of November 28 - December 4 (8 hours maximum REGCE allowed). USPS Nonexempt * Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the workweek of November 7 - November 13 (8 hours maximum REGCE allowed). * Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 24 hours during the workweek of November 21 - November 27 (16 hours maximum REGCE allowed). * Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the workweek of November 28 - December 4 (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Overtime Comp Leave Earned - enter OTCCE for hours over 40. * To generate Overtime Pay - enter either OVHHP or REGHP for hours over 40. USPS Exempt * Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the workweek of November 7 - November 13 (8 hours maximum REGCE allowed). * Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 24 hours during the workweek of November 21 - November 27 (16 hours maximum REGCE allowed). * Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the workweek of November 28 - December 4 (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Straight-time Comp Leave Earned - enter REGCE for hours over 40. * To generate Pay at the Straight-time Rate - enter REGHP for hours over 40. Other Types of Leave Employees on Workers' Compensation Since most of these employees receive Workers' Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). The Workers' Compensation and the holiday amounts must be reported on the timesheet. *Faculty and A&P on Workers' Comp will need to reach out to HR-WorkersComp at fsu.edu to have the timesheet updated. USPS Punch timesheet and Time File example for the holiday workweeks: Time Reporting Code Quantity Fri - 11/7 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Sat - 11/8 Sun - 11/9 Mon - 11/10 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Tue - 11/11 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Wed - 11/12 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Thu - 11/13 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Time Reporting Code Quantity Fri - 11/21 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Sat - 11/22 Sun - 11/23 Mon - 11/24 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Tue - 11/25 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 11/26 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Thu - 11/27 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Time Reporting Code Quantity Fri - 11/28 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Sat - 11/29 Sun - 11/30 Mon - 12/1 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Tue - 12/2 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 12/3 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Thu - 12/4 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Employees on Family and Medical Leave If an employee is on continuous FMLA, they MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, do not report FMLAT for the holiday. The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight-time compensatory leave, overtime compensatory leave, or leave without pay. Elapsed timesheet example for the holiday workweeks: Fri 11/7 Sat 11/8 Sun 11/9 Mon 11/10 Tue 11/11 Wed 11/12 Thu 11/13 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 Sick Leave Taken - SKCHT Fri 11/21 Sat 11/22 Sun 11/23 Mon 11/24 Tue 11/25 Wed 11/26 Thu 11/27 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 Sick Leave Taken - SKCHT Fri 11/28 Sat 11/29 Sun 11/30 Mon 12/1 Tue 12/2 Wed 12/3 Thu 12/4 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 Sick Leave Taken - SKCHT Overseas Time Reporting Certain non-US citizens working outside the United States must report Overseas Hours Worked (OVSEA) in conjunction with hours worked/leave. The following is an example of a full-time OPS Exempt employee approved to use this code while working overseas. Elapsed timesheet example for the holiday workweeks: Fri 11/7 Sat 11/8 Sun 11/9 Mon 11/10 Tue 11/11 Wed 11/12 Thu 11/13 8 8 8 8 8 Regular Hours Worked (REGHP) / Contract Hours (REGCP) 8 8 8 8 8 Overseas Hours Worked - OVSEA Fri 11/21 Sat 11/22 Sun 11/23 Mon 11/24 Tue 11/25 Wed 11/26 Thu 11/27 8 8 8 8 8 Regular Hours Worked (REGHP) / Contract Hours (REGCP) 8 8 8 8 8 Overseas Hours Worked - OVSEA Fri 11/28 Sat 11/29 Sun 11/30 Mon 12/1 Tue 12/2 Wed 12/3 Thu 12/4 8 8 8 8 8 Regular Hours Worked (REGHP) / Contract Hours (REGCP) 8 8 8 8 8 Overseas Hours Worked - OVSEA Resources Department Representatives should review time entry queries and myFSU BI reports to ensure their department's timekeeping complies with University guidelines. Please reference the time entry guidance on the HR website. Questions? 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Name: image007.png Type: image/png Size: 101907 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 107907 bytes Desc: image008.png URL: From HR-FSUimportantmessage at fsu.edu Mon Nov 10 07:46:03 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 10 Nov 2025 12:46:03 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'J' The final version of the Cost Center Report for Payroll 'J' (pay period ending 11/06/2025) is now available. The Cost Center Report is located under the "Dashboard" dropdown button under HR Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Wed Nov 19 08:59:52 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 19 Nov 2025 13:59:52 +0000 Subject: [HRMS] 2025 USPS Performance Evaluations Message-ID: [A close up of a logo AI-generated content may be incorrect.] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Director, Communications/Training & Organizational Development, for distribution to all Department Representatives. Please share this information with supervisors and managers of USPS employees. The current USPS performance evaluation rating period will conclude on December 31, 2025. Beginning January 5, 2026, supervisors will be responsible for evaluating employee performance for the 2025 rating period. Evaluations provide meaningful feedback that helps align employee performance with departmental goals, fostering ongoing improvement and development. It is essential that evaluations are completed in a timely manner. In preparation for the 2025 performance evaluation cycle, please review the following deadlines: * USPS employees who meet any of the following criteria on or after May 1, 2025, are not required to receive a performance evaluation. These employees will not have performance evaluations available in OMNI HR: * Newly hired employees serving a probationary period. * Employees who have been hired or transferred to a new USPS position. * Employees who have been hired or promoted to an A&P position. * USPS evaluations will be accessible in OMNI HR ePerformance starting Monday, January 5, 2026. * All performance evaluation documents must be completed by March 1, 2026. * Supervisors and Department Representatives are encouraged to utilize the training resources provided by the Office of Human Resources. If you or your team have any questions regarding this process, please refer to Florida State University Policy 4-OP-C-7-G1 or contact the Employee & Labor Relations section. Questions? Please contact Employee & Labor Relations at (850) 644-6475. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 17990 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Wed Nov 19 11:33:24 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 19 Nov 2025 16:33:24 +0000 Subject: [HRMS] Approvals 30-Minute Notice Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they can be completed by noon, ensuring your first Cost Center Report is more accurate. Unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times, so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Questions? Contact an Attendance & Leave representative. Dept Department Pending Approvals 070017 A&S Learning Assistants 4 064000 Admissions 72 283200 Aero, Mech, Energy Center 44 049000 Alumni Affairs 29 006002 Athletics Administration 36 208000 Behavioral Sci and Social Med 8 074000 Biological Science 10 046000 Budget Office 1 160000 CAPD Operations 1 123000 CEHHS Dean 10 123006 CEHHS OASIS 1 124000 CEHHS Office of Research 53 123011 CEHHS Strategic Outreach & Rec 3 038006 Campus Sustainability 44 233000 Career Center 6 213000 Challenger Learning Center 36 214000 Chemical Engineering 1 075000 Chemistry & Biochemistry 1 215000 Civil & Environmental Engineer 36 141000 Coll of Criminology & Crim Jst 42 161000 Coll of Social Sciences 45 144000 College of Law 65 182000 Communication 1 183000 Communication Disorders 58 232000 Counseling & Psychological Ser 3 171000 DeVoe Moore Center 90 070000 Dean Coll of Arts & Sciences 1 142000 Dean Coll of Social Work 157 114000 Dean College of Business 5 181000 Dean College of Comm & Inform 2 212000 Dean College of Engineering 107 200000 Dean College of Medicine 9 187000 Dean College of Music 137 098000 Dean Undergraduate Studies 4 731000 Dept of Student Engagement 2 164000 Economics 4 126000 Edu Psychology & Learning Sys 10 216000 Electrical & Computer Engineer 3 212008 Engineer Undergrad Acad & Stdt 14 212004 Engineering Machine Shop 8 212016 Engineering Marketing 44 077000 English 10 024000 Environmental Health & Safety 2 283000 FL CTR for ADV Aero-propulsion 56 170001 FL Center for Public Managment 14 231000 FSU Childcare Centers 22 202403 FSU PrimaryHealth 3 281000 FSU Research Foundation 20 131000 FSUS Administration 71 038000 Facilities Admin Services 10 044000 Facilities Planning 8 206000 Family Medicine & Rural Health 5 286000 Fl Center For Reading Res 1 112003 Florida Virtual Campus 7 004000 General Counsel 1 071000 Geophysical Fluid Dynamics Ins 1 050000 Governmental Relations 20 040000 Grounds 3 135000 Health, Nutrition, & Food Sci 10 079000 History 5 115000 Hospitality Administration 42 136000 Human Development & Family Sci 4 108012 ITS Campus 26 108000 Information Technology Service 68 142027 Inst for Justice Res & Devt 14 146000 Inst of Sci & Public Affairs 2 046005 Institutional Research 48 202500 Interdisciplinary Medical Sci 18 179000 International Programs 29 186000 Learning Systems Institute 1 320000 Materials Science Engineering 1 205000 Medicine Clinical Sciences 1 203003 Medicine Sarasota 2 202009 Medicine Student Affairs 11 203004 Medicine Tallahassee 5 625000 Moran College Entrepreneurship 14 112002 NWRDC-State Data Center 9 230004 New Student & Family Programs 4 112000 Northwest Regional Data Center 7 086000 Nuclear Services 2 202010 PA Program 6 305010 PCC Fin & Admin Director offic 2 304010 PCC Office of Advancement 2 084000 Physics 95 168000 Political Science 8 089000 Psychology 118 026000 Public Safety 109 203006 RMS Campus- Daytona Beach 5 130000 School of Teacher Education 25 161006 Soc Sci Geographic Info Std 10 161010 Soc Sci Health Policy Research 5 142002 Soc Work Multidisciplinary Aux 14 220000 Sponsored Rsch Administration 10 265015 Stover/Bailey Research Center 3 066000 Strozier Library 206 113000 The Graduate School 2 098013 UGS Academic Engagement 220 250006 Union Administration 22 237000 University Health Services 307 238000 University Housing 44 502000 University Marketing 69 167000 Urban & Regional Planning 22 219000 VP Research 1 056000 WFSU FM 14 056010 WFSU FM News 9 055017 WFSU Local Production 3 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15640 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Wed Nov 19 12:02:58 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 19 Nov 2025 17:02:58 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times, so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and throughout Thursday morning for pending approvals resulting from processed corrections and data changes. Questions? Contact an Attendance & Leave representative. Dept Department Pending Approvals 070017 A&S Learning Assistants 4 064000 Admissions 24 283200 Aero, Mech, Energy Center 44 049000 Alumni Affairs 29 006002 Athletics Administration 36 046000 Budget Office 1 160000 CAPD Operations 1 123000 CEHHS Dean 3 123006 CEHHS OASIS 1 124000 CEHHS Office of Research 18 123011 CEHHS Strategic Outreach & Rec 3 038006 Campus Sustainability 44 233000 Career Center 8 213000 Challenger Learning Center 36 075000 Chemistry & Biochemistry 1 215000 Civil & Environmental Engineer 36 141000 Coll of Criminology & Crim Jst 35 161000 Coll of Social Sciences 45 144000 College of Law 16 183000 Communication Disorders 10 232000 Counseling & Psychological Ser 2 142000 Dean Coll of Social Work 10 212000 Dean College of Engineering 107 187000 Dean College of Music 125 069000 Earth, Ocean & Atmospheric Sci 4 164000 Economics 16 216000 Electrical & Computer Engineer 3 212008 Engineer Undergrad Acad & Stdt 14 212004 Engineering Machine Shop 8 212016 Engineering Marketing 44 024000 Environmental Health & Safety 3 283000 FL CTR for ADV Aero-propulsion 56 231000 FSU Childcare Centers 22 281000 FSU Research Foundation 20 131000 FSUS Administration 10 044000 Facilities Planning 8 004000 General Counsel 1 071000 Geophysical Fluid Dynamics Ins 1 050000 Governmental Relations 20 040000 Grounds 3 135000 Health, Nutrition, & Food Sci 10 079000 History 4 115000 Hospitality Administration 42 136000 Human Development & Family Sci 4 108012 ITS Campus 9 108000 Information Technology Service 13 046005 Institutional Research 48 186000 Learning Systems Institute 10 320000 Materials Science Engineering 1 625000 Moran College Entrepreneurship 14 230004 New Student & Family Programs 4 086000 Nuclear Services 2 304010 PCC Office of Advancement 2 084000 Physics 95 089000 Psychology 114 130000 School of Teacher Education 18 161006 Soc Sci Geographic Info Std 10 265015 Stover/Bailey Research Center 3 113000 The Graduate School 2 098013 UGS Academic Engagement 180 250006 Union Administration 22 237000 University Health Services 2 502000 University Marketing 69 167000 Urban & Regional Planning 22 219000 VP Research 1 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15640 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Wed Nov 19 13:06:32 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 19 Nov 2025 18:06:32 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'K' REMINDER: Payroll Processing is early for Pay Period K. The first version of the Cost Center Report for Payroll ''K" (pay period ending 11/20/2025) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Thursday, November 20, 2025. Cases submitted after 10:30 a.m. on Thursday will not be worked before the payroll calculation is completed, and the employee will be paid incorrectly. Do not wait until Thursday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Thu Nov 20 07:35:51 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 20 Nov 2025 12:35:51 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'K' REMINDER: Payroll Processing is early for Pay Period K. The second version of the Cost Center Report for Payroll 'K' (pay period ending 11/20/2025) is now available. The Cost Center Report is located under the "Dashboard" dropdown button under HR Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Nov 21 07:47:51 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 21 Nov 2025 12:47:51 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'K' The final version of the Cost Center Report for Payroll 'K' (pay period ending 11/20/2025) is now available. The Cost Center Report is located under the "Dashboard" dropdown button under HR Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: