From HR-FSUimportantmessage at fsu.edu Mon Mar 3 07:54:00 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 3 Mar 2025 12:54:00 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'R' The second version of the Cost Center Report for Payroll 'R' (pay period ending 2/27/2025) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Mon Mar 3 09:00:14 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 3 Mar 2025 14:00:14 +0000 Subject: [HRMS] 2025 Courtesy Mass Appointments Verification Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The 2025 Courtesy Mass Appointment Verification process begins on March 19, 2025. Courtesy appointments permit access to university privileges, such as an FSU email account, computer systems, and buildings. Departments and academic units are responsible for overseeing all courtesy candidates and assessing the risk associated with courtesy appointments. To protect university security and resources, campus departments must review and confirm the accuracy and necessity of courtesy appointments with the courtesy?s supervisor. During the 2025 verification process, Department Representatives and Department Managers must review, select, and approve each courtesy appointment they wish to keep active within their department. View the job aid detailing the steps for this process. Timeline Before March 17 Department Representatives run the query FSU_COURTESY_BY_DEPT to review active courtesy appointments. * Reach out to the supervisor listed to confirm the appointment is necessary. * Identify and correct inactive or blank supervisors by submitting a Courtesy ePAF before Courtesy Mass opening. * Identify Courtesy Appointments that require RAMP amendments. * Reference the end date on the initial RAMP approval for the Courtesy. If the Courtesy Appointment is continuing, an amendment request should be submitted through RAMP for approval to extend the appointment. * Updated RAMP guidance and information on RAMP amendments are available on the Research Integrity, Security, and Ethics website. * If continued affiliation is no longer valid or the Visiting Scholar Time Limit is exceeded, the appointment should be terminated via ePAF prior to Mass opening. March 19 ? March 25 The process opens to Department Representatives (originator) in OMNI HR to mark courtesy appointments for retention (requires the FSU_SS_MANAGER role). * To retain an appointment, uncheck the ?Terminate? box. * To end an appointment, leave the ?Terminate? box checked.? March 26 ? April 1 Department Managers verify and approve all courtesy appointment designations (requires the FSU_SS_MANAGER role). * Appointments marked for termination by the Department Representative: the checkbox does NOT default to ?Approve? for terminations. If the Department Manager wishes to retain an appointment marked for termination, uncheck the ?Terminate? box and check the ?Retain? box. The Department Manager MUST mark the ?Approve? checkbox to confirm the termination. * Appointments marked for retention by the Department Representative: the checkbox does NOT default to ?Approve? for retentions. If the Department Manager wishes to terminate an appointment marked for retention, uncheck the ?Retain? box and check the ?Terminate? box. The Department Manager MUST mark the ?Approve? checkbox to confirm the retention. April 2 The file is loaded in OMNI HR. Department Representatives run the courtesy query FSU_COURTESY_BY_DEPT to verify/confirm updates. To find the Courtesy Appointment Verification screen in OMNI HR, go to My FSU > HR > Manager Self Service > Job and Personal Information > FSU Mass Appointments > Mass Appointments: Courtesy. Questions? Please contact Amelia Colorado at (850) 644-6846 or acolorado at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14275 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Mon Mar 3 10:00:42 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 3 Mar 2025 15:00:42 +0000 Subject: [HRMS] You're Invited: Spring 2025 Department Representative Meeting Message-ID: [cid:image002.jpg at 01DB8C14.9C25D040] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The Office of Human Resources invites you to the Spring 2025 Department Representative Meeting. March 19, 2025 9:00 a.m. - 11:00 a.m. (light refreshments at 8:30 am) College of Medicine Auditorium, Room 1400 Parking: Spirit Way Garage 3, 1122 Spirit Way Please mark your calendar and plan to attend. This is a multi-topic meeting with presenters speaking on timely topics, including Foreign Researcher Screening, RAMP Export Control, FLSA updates, and more. HR will also recognize an outstanding Department Representative with the Essential Piece Award. We strongly encourage attendance so you can meet your fellow Department Representatives and submit questions to presenters. Materials will be posted to the website a few days after the meeting. We look forward to seeing you there! Questions? Contact Shelley Lopez at s.lopez at fsu.edu or (850) 644-6602. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 16322 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Tue Mar 4 07:29:49 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 4 Mar 2025 12:29:49 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'R' The final version of the Cost Center Report for Payroll 'R' (pay period ending 2/27/2025) is now available. The Cost Center Report is located under the "Dashboard" dropdown button under HR Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Thu Mar 6 14:02:40 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 6 Mar 2025 19:02:40 +0000 Subject: [HRMS] Timekeeping Guidance for Delayed Opening Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. Due to severe weather, the FSU Tallahassee campus was briefly closed on Wednesday, March 5, 2025, from 7:00 am (EST) - 9:00 am (EST). Below is guidance on handling timekeeping and managing the hours worked due to this closure. When and why does FSU provide Administrative Leave for the closure? Administrative Leave (Admin Leave) for university closures compensates employees prevented from working due to the closure to make them whole to their daily scheduled hours. Salaried employees (USPS, A&P, Executive Service, and Faculty) normally scheduled to work at a campus location closed on March 5, 2025, may receive Administrative Leave equivalent to their established scheduled hours. Departments and employees must enter Administrative Leave Taken - ADMHT on their timesheets with the override code CLOSE. How much Administrative Leave should be entered on my timesheet for March 5, 2025? Employees with an established work schedule on the main Tallahassee campus are generally provided 1 hour of Administrative Leave for the closure (see examples below). Employees with an altered work schedule will be provided Administrative Leave based on their established work schedule. Reporting Administrative Leave for the workweek of February 28 - March 6: Elapsed Timesheet [cid:image003.png at 01DB8E9C.A3129CF0] Punch Timesheet [cid:image004.png at 01DB8E9C.A3129CF0] Employees designated as Essential Personnel Employees designated by their Dean, Director, Department Head, or designee as Essential Critical Personnel or Medium Priority Personnel should report the correct hours worked during the closure. The compensation of Essential Personnel is contingent upon an employee's FLSA classification, pay band, and essential personnel designation level as outlined in the Essential Personnel Classification & Compensation policy. Nonexempt Essential Critical Personnel Nonexempt employees designated as Essential Critical Personnel should report hours worked with the time reporting code Campus Closure Hours Worked - CCRHP and Administrative Leave Taken (ADMHT) on their timesheets with the override code CLOSE. Below is an example of a USPS nonexempt Essential Critical employee who worked 1 hour on 3/5/25: [cid:image005.png at 01DB8E9C.A3129CF0] Exempt Essential On-site Critical Personnel and Medium Priority Personnel Exempt employees in pay bands 1 - 10 designated as Essential Critical Personnel or Medium Priority Personnel should report Straight-time Comp Earned - REGCE for hours worked and Administrative Leave Taken (ADMHT) on their timesheets with the override code CLOSE. Below is an example of an A&P-exempt Essential Critical employee who worked 1 hour on 3/5/25: [cid:image006.png at 01DB8E9C.A3129CF0] Nonexempt On-site Medium Priority Personnel Nonexempt employees designated as Medium Priority Personnel or approved to work more than the required number of hours in the workweek can report Straight-time Comp Earned - REGCE and Administrative Leave Taken (ADMHT). Generally, the required number of hours for the week of 2/28 - 3/6 is 39. Nonexempt employees not designated as Medium Priority or not approved to work more than the required hours should have their Administrative Leave reduced. Below is an example of a USPS nonexempt Medium Priority employee approved to work 1 hour on 3/5/25: [cid:image007.png at 01DB8E9C.A3129CF0] Below is an example of a USPS nonexempt employee who was approved to work an additional hour on Thursday: The punches or justification for the additional hour worked may be logged in the comments. [cid:image008.png at 01DB8E9C.A3129CF0] What do I do with OPS Employees? Per University Policy, OPS employees are not eligible to receive Administrative Leave. * OPS Nonexempt Employees (paid for time worked) do not receive Administrative Leave. Only hours worked on March 5 should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded on March 5, their compensation for the week will not be impacted. Other Time Reporting Examples Workers' Compensation Since most employees receive Workers' Compensation for approximately two-thirds of their wages, their Administrative Leave will be proportional and generally will be 1 hour. See the elapsed timesheet example below for the first workweek: Fri 2/28 Sat 3/1 Sun 3/2 Mon 3/3 Tue 3/4 Wed 3/5 Thu 3/6 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 1.75 2.75 Sick Leave Taken - SKCHT 1.00 Administrative Leave - CLOSE Family and Medical Leave If an employee is on continuous Parental Leave with FMLA, they must report PARLV and FMLAT for the Administrative Closure. The corresponding leave code can be sick leave, vacation leave, straight-time compensatory leave used, overtime compensatory leave used, or leave without pay. See the elapsed timesheet example below for the first workweek: Fri 2/28 Sat 3/1 Sun 3/2 Mon 3/3 Tue 3/4 Wed 3/5 Thu 3/6 8 8 8 8 8 Family Medical Leave Taken - FMLAT 1 Administrative Leave - CLOSE 8 8 8 7 8 Sick Leave Taken - SKCHT Questions? Please contact an HR Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 13715 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 35869 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 81327 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 67979 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 40954 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 66760 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 72887 bytes Desc: image008.png URL: From HR-FSUimportantmessage at fsu.edu Fri Mar 14 11:41:39 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 14 Mar 2025 15:41:39 +0000 Subject: [HRMS] Approvals 30-Minute Notice Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Questions? Contact an Attendance & Leave representative. Dept Department Pending Approvals 070017 A&S Learning Assistants 8 064000 Admissions 9 283200 Aero, Mech, Energy Center 48 072000 Anthropology 4 010050 Assoc VP for Fin Admin Costs 1 039000 Building Services 4 160000 CAPD Operations 1 123013 CEHHS Learning Resource Center 2 124000 CEHHS Office of Research 63 235009 Campus Recreation- Salary 12 038006 Campus Sustainability 22 236000 Center for Global Engagement 71 042020 Central Utilities Plant 2 4 215000 Civil & Environmental Engineer 1 219300 Clinical Research Adv 2 161000 Coll of Social Sciences 60 144000 College of Law 99 182000 Communication 46 183000 Communication Disorders 20 152000 Ctr for Econ Forecast & Anly 6 157000 Ctr for Prev & Early Intervent 2 228007 DSA-Marketing & Communications 13 142000 Dean Coll of Social Work 53 212000 Dean College of Engineering 6 187000 Dean College of Music 56 230000 Dept Student Supp & Transition 3 731000 Dept of Student Engagement 14 239002 Dept of Student Government 26 069000 Earth, Ocean & Atmospheric Sci 2 164000 Economics 8 129000 Edu Leadership & Policy Stds 25 212008 Engineer Undergrad Acad & Stdt 72 212004 Engineering Machine Shop 4 011000 Enterprise Resource Planning 1 024000 Environmental Health & Safety 1 283000 FL CTR for ADV Aero-propulsion 43 162000 FL Public Affairs Ctr 152 162001 FL Public Affairs Ctr Auxil 1 231000 FSU Childcare Centers 4 053500 FSU Real Estate Foundation 7 131000 FSUS Administration 24 041013 Facilities Maintenance 4 044000 Facilities Planning 3 057009 Faculty Development & Advment 39 250110 Fraternity Sorority Life 36 004000 General Counsel 1 166000 Geography 8 050000 Governmental Relations 18 040000 Grounds 4 079000 History 2 222001 Human Subjects Protection 3 108012 ITS Campus 34 108000 Information Technology Service 31 057050 Innovation Hub 43 142027 Inst for Justice Res & Devt 46 169000 International Affairs 6 062001 Laboratory Animal Res Training 1 186000 Learning Systems Institute 11 199001 Master Craftsman Program 36 218000 Mechanical Engineering 46 205000 Medicine Clinical Sciences 15 625000 Moran College Entrepreneurship 23 112002 NWRDC-State Data Center 1 230004 New Student & Family Programs 59 086000 Nuclear Services 5 019000 Parking & Transportation 26 084000 Physics 52 168000 Political Science 14 089000 Psychology 50 026000 Public Safety 4 130000 School of Teacher Education 13 142002 Soc Work Multidisciplinary Aux 2 176000 Stavros Center 122 066000 Strozier Library 148 228000 Student Affairs 21 030000 Univ Business Administrators 24 237000 University Health Services 76 238000 University Housing 10 055020 WFSU Florida Channel 2 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15640 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Mar 14 12:05:35 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 14 Mar 2025 16:05:35 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to processed corrections and data changes. Questions? Contact an Attendance & Leave representative. Dept Department Pending Approvals 070017 A&S Learning Assistants 8 064000 Admissions 15 072000 Anthropology 4 010050 Assoc VP for Fin Admin Costs 1 006002 Athletics Administration 2 205001 Autism Institute 16 123013 CEHHS Learning Resource Center 2 124000 CEHHS Office of Research 63 236000 Center for Global Engagement 71 215000 Civil & Environmental Engineer 1 219300 Clinical Research Adv 2 161000 Coll of Social Sciences 46 144000 College of Law 65 182000 Communication 38 228007 DSA-Marketing & Communications 13 142000 Dean Coll of Social Work 18 212000 Dean College of Engineering 6 187000 Dean College of Music 50 731000 Dept of Student Engagement 14 239002 Dept of Student Government 24 129000 Edu Leadership & Policy Stds 25 212008 Engineer Undergrad Acad & Stdt 72 212004 Engineering Machine Shop 4 024000 Environmental Health & Safety 1 162000 FL Public Affairs Ctr 152 162001 FL Public Affairs Ctr Auxil 1 231000 FSU Childcare Centers 4 053500 FSU Real Estate Foundation 7 131000 FSUS Administration 24 044000 Facilities Planning 3 057009 Faculty Development & Advment 2 004000 General Counsel 1 166000 Geography 8 050000 Governmental Relations 18 040000 Grounds 4 222001 Human Subjects Protection 3 108012 ITS Campus 7 108000 Information Technology Service 12 142027 Inst for Justice Res & Devt 46 169000 International Affairs 6 218000 Mechanical Engineering 46 205000 Medicine Clinical Sciences 15 112002 NWRDC-State Data Center 1 048000 News & Research Communication 2 086000 Nuclear Services 5 084000 Physics 40 089000 Psychology 34 130000 School of Teacher Education 13 142002 Soc Work Multidisciplinary Aux 2 176000 Stavros Center 122 228000 Student Affairs 20 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15640 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Mar 14 13:22:31 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 14 Mar 2025 17:22:31 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'S' The first version of the Cost Center Report for Payroll 'S' (pay period ending 3/13/2025) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Monday, March 17, 2025. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed, and the employee will be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Mon Mar 17 07:35:28 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 17 Mar 2025 11:35:28 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'S' The second version of the Cost Center Report for Payroll 'S' (pay period ending 3/13/2025) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Tue Mar 18 07:33:52 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 18 Mar 2025 11:33:52 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'S' The final version of the Cost Center Report for Payroll 'S' (pay period ending 3/13/2025) is now available. The Cost Center Report is located under the "Dashboard" dropdown button under HR Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Tue Mar 18 09:00:07 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 18 Mar 2025 13:00:07 +0000 Subject: [HRMS] Reminder: Spring 2025 Department Representatives Meeting Message-ID: [cid:image002.jpg at 01DB97E1.25AD6D00] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The Office of Human Resources invites you to the Spring 2025 Department Representatives Meeting. March 19, 2025 9:00 a.m. - 11:00 a.m. (light refreshments at 8:30 am) College of Medicine Auditorium, Room 1400 Parking: Spirit Way Garage 3, 1122 Spirit Way Please mark your calendar and plan to attend. This is a multi-topic meeting with presenters speaking on timely topics, including Foreign Researcher Screening, RAMP Export Control, FLSA updates, and more. HR will also recognize an outstanding Department Representative with the Essential Piece Award. We strongly encourage attendance so you can meet your fellow Department Representatives and submit questions to presenters. Materials will be posted to the website a few days after the meeting. We look forward to seeing you there! Questions? Contact Shelley Lopez at s.lopez at fsu.edu or (850) 644-6602. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 16322 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Spring 2025 Agenda.pdf Type: application/pdf Size: 143315 bytes Desc: Spring 2025 Agenda.pdf URL: From HR-FSUimportantmessage at fsu.edu Thu Mar 20 09:30:06 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 20 Mar 2025 13:30:06 +0000 Subject: [HRMS] 2025 Summer Mass Appointments Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Large volumes of Faculty Reappointments must be completed for the summer semesters. The?Faculty Mass?Appointments process aids by allowing you to reappoint more than one employee at a time. Summer 2025 Faculty Mass Reappointments The Faculty Mass Reappointments process will produce summer salaried appointments for 9-month and 10-month faculty needing E&G, Auxiliary, and Contract and Grant appointments. Most salaried summer appointments should be entered into the OMNI HR ?FAC Enter Mass Appointments? screen by staff in each College or Division. Faculty on Leave Faculty members currently on a paid or unpaid leave of absence (including sabbaticals) will not be included in the?Mass?Appointments screens.?Please submit a pPAF to return these faculty members from leave and appoint them for the?summer.? ? Timeline Before March 26 Gather from your Academic Coordinator reappointment dates and funding. * Pull the FSU_NON_CITIZEN_BY_DEPT query. For Visas expiring before/during the summer semester: * Verify I-9 and provide a copy of the updated work authorization documents to hr-edmdocs at fsu.edu. * If a faculty member has an expired work authorization when Faculty Mass opens, the faculty member will not pull into Mass, and the department will need to complete an ePAF to reappoint the employee. Review new RAMP guidance from the Research Integrity, Security, and Ethics website. * Gather RAMP Export Control numbers, review RAMP for ?Dates in Position,? and submit RAMP Request for Amendment for all applicable employees. Please allow ample time for RISE to process RAMP amendments if necessary. Wednesday, March 26 ? Monday, April 14 ???? ?? Faculty Mass Reappointments open to College/Division Representatives (Originator) for entry. Tuesday, April 15 ? Wednesday, April 16 Faculty Mass Reappointments open to RISE for review and vetting. Friday, April 18 ? ? Faculty Mass Reappointments are available in OMNI HR. Please reference the Faculty Mass Appointment Schedule and job aid for Faculty Mass Appointments. Questions? Please contact Amelia Colorado at (850) 644-6846, acolorado at fsu.edu, or Amy Walker at (850) 644-4477, azwalker at fsu.edu or hrcourtesydocs at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14275 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Mon Mar 24 09:01:31 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 24 Mar 2025 13:01:31 +0000 Subject: [HRMS] 2025 Summer Mass Appointments Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Large volumes of Graduate Assistant Reappointments must be completed each semester. The?Graduate Assistant Mass?Appointments process aids by allowing you to reappoint more than one employee at a time. Summer 2025 Graduate Assistant?Mass?Appointments Summer 2025 appointments must have a minimum appointment period of at least five (5) business days before the first day of classes through the last day of finals, as outlined in the academic calendar. Appointments for teaching assignments that require grading duties shall continue through the grade submission deadline. GA?Mass?Reappointments are entered by Department Representatives in OMNI HR and made available to Department Managers for approval. As a reminder, effective September 27, 2024, the minimum hourly rate is $23.97. Please ensure your period amount calculation meets or exceeds this hourly rate. We?ve included a new feature for Department Managers to edit graduate reappointments selected by Department Representatives during the approval window. Timeline Before March 31 Gather from your Academic Coordinator reappointment dates and funding.? * Pull the FSU_NON_CITIZEN_BY_DEPT query. For Visas expiring before/during the Summer Semester: * Verify I-9 and provide a copy of the updated work authorization documents to hr-edmdocs at fsu.edu. * If a graduate assistant has an expired work authorization when Graduate Mass opens, the graduate assistant will not pull into Mass, and the department will need to complete an ePAF to reappoint the employee.? * Review new RAMP guidance from the Research Integrity, Security, and Ethics website. * Gather RAMP Export Control numbers, review RAMP for ?Dates in Position,? and submit the RAMP Request for Amendment for all applicable employees. Please allow ample time for RISE to process RAMP amendments if necessary. Monday, March 31 ? Thursday, April 10 Graduate Mass Appointments opens to Department Representatives (Originator) for entry. Friday, April 11 ? Wednesday, April 16 ??? Open for Manager approval and edits for all graduate reappointments. Thursday, April 17 ? Wednesday, April 23 ? Open for RISE review and vetting. Friday, April 25 Graduate Mass Appointments available in OMNI HR Please reference the Graduate Assistant Mass Appointment Schedule and job aid for Graduate Assistant Mass Appointments. Questions? Please contact Amelia Colorado at (850) 644-6846, acolorado at fsu.edu, Amy Walker at (850) 644-4477, azwalker at fsu.edu or hrcourtesydocs at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14275 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Mar 28 11:33:19 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 28 Mar 2025 15:33:19 +0000 Subject: [HRMS] Approvals 30-Minute Notice Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Questions? Contact an Attendance & Leave representative. Dept Department Pending Approvals 064000 Admissions 6 283200 Aero, Mech, Energy Center 44 006002 Athletics Administration 279 039000 Building Services 8 013000 Business Services 2 099000 CARE (UGS) 386 123000 CEHHS Dean 23 124000 CEHHS Office of Research 104 123011 CEHHS Strategic Outreach & Rec 1 235055 Camp Rec Intramurals 604 235060 Camp Rec Ropes Challenge 34 235059 Camp Rec Seminole Reservation 95 235009 Campus Recreation- Salary 3 038006 Campus Sustainability 36 213000 Challenger Learning Center 1 214000 Chemical Engineering 1 215000 Civil & Environmental Engineer 78 165000 Claude Pepper Center 2 219300 Clinical Research Adv 22 161000 Coll of Social Sciences 57 144000 College of Law 65 182000 Communication 1 232000 Counseling & Psychological Ser 1 154000 Ctr for Adv of Human Rights 3 228007 DSA-Marketing & Communications 4 194000 Dance Dep't Operation 2 171000 DeVoe Moore Center 26 142000 Dean Coll of Social Work 41 212000 Dean College of Engineering 54 187000 Dean College of Music 58 098000 Dean Undergraduate Studies 2 230000 Dept Student Supp & Transition 6 731000 Dept of Student Engagement 5 239002 Dept of Student Government 10 069000 Earth, Ocean & Atmospheric Sci 60 164000 Economics 34 129000 Edu Leadership & Policy Stds 24 216000 Electrical & Computer Engineer 20 212008 Engineer Undergrad Acad & Stdt 30 077000 English 6 011000 Enterprise Resource Planning 4 283000 FL CTR for ADV Aero-propulsion 66 170001 FL Center for Public Managment 2 202200 FMPP Operations 1 202404 FSU Behavioral Health(TM) 4 231000 FSU Childcare Centers 195 202403 FSU PrimaryHealth 9 053500 FSU Real Estate Foundation 4 202400 FSU SeniorHealth 1 131000 FSUS Administration 32 038000 Facilities Admin Services 5 044000 Facilities Planning 3 112003 Florida Virtual Campus 4 250110 Fraternity Sorority Life 72 166000 Geography 65 115000 Hospitality Administration 10 108012 ITS Campus 27 108000 Information Technology Service 34 142027 Inst for Justice Res & Devt 30 046005 Institutional Research 18 161004 Integrated Studies 1 169000 International Affairs 8 199001 Master Craftsman Program 2 095000 Math Sci & Eng Community 166 201003 Med Finance & Administration 17 202001 Medical Education 1 204000 Medicine Biomedical Sciences 17 082000 Modern Languages & Linguistics 12 625000 Moran College Entrepreneurship 2 112002 NWRDC-State Data Center 4 230004 New Student & Family Programs 4 112000 Northwest Regional Data Center 3 107000 Office of Digital Learning/ATS 18 301010 PCC Academic Faculty Office Su 2 301210 PCC Adv Sci Diving Pgm-UCSI 4 300000 PCC Dean's Office 12 019000 Parking & Transportation 1 163000 Pepper Inst on Aging & Pub Pol 20 084000 Physics 34 168000 Political Science 74 089000 Psychology 119 130000 School of Teacher Education 22 161006 Soc Sci Geographic Info Std 4 161010 Soc Sci Health Policy Research 6 142002 Soc Work Multidisciplinary Aux 4 172000 Sociology 17 220000 Sponsored Rsch Administration 10 128000 Sport Management 2 066000 Strozier Library 236 001009 Student Veterans Center 2 098013 UGS Academic Engagement 452 250006 Union Administration 70 030000 Univ Business Administrators 4 237000 University Health Services 140 238000 University Housing 18 502000 University Marketing 86 167000 Urban & Regional Planning 10 219000 VP Research 1 055014 WFSU Membership 4 055015 WFSU Underwriting 4 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15640 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Mar 28 12:03:07 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 28 Mar 2025 16:03:07 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to processed corrections and data changes. Questions? Contact an Attendance & Leave representative. Dept Department Pending Approvals 064000 Admissions 6 283200 Aero, Mech, Energy Center 44 006002 Athletics Administration 275 099000 CARE (UGS) 32 123000 CEHHS Dean 23 124000 CEHHS Office of Research 104 123011 CEHHS Strategic Outreach & Rec 1 038006 Campus Sustainability 36 214000 Chemical Engineering 1 215000 Civil & Environmental Engineer 46 165000 Claude Pepper Center 2 219300 Clinical Research Adv 22 161000 Coll of Social Sciences 54 144000 College of Law 60 182000 Communication 1 232000 Counseling & Psychological Ser 1 157000 Ctr for Prev & Early Intervent 6 228007 DSA-Marketing & Communications 4 212000 Dean College of Engineering 54 191000 Dean College of Fine Arts 2 230000 Dept Student Supp & Transition 6 216000 Electrical & Computer Engineer 20 212008 Engineer Undergrad Acad & Stdt 30 077000 English 6 283000 FL CTR for ADV Aero-propulsion 66 170001 FL Center for Public Managment 2 231000 FSU Childcare Centers 79 053500 FSU Real Estate Foundation 4 131000 FSUS Administration 32 038000 Facilities Admin Services 1 044000 Facilities Planning 3 286000 Fl Center For Reading Res 2 112003 Florida Virtual Campus 4 166000 Geography 64 050000 Governmental Relations 4 108012 ITS Campus 1 161004 Integrated Studies 1 169000 International Affairs 8 062001 Laboratory Animal Res Training 2 112002 NWRDC-State Data Center 1 112000 Northwest Regional Data Center 3 301210 PCC Adv Sci Diving Pgm-UCSI 4 084000 Physics 32 089000 Psychology 111 161006 Soc Sci Geographic Info Std 4 098013 UGS Academic Engagement 340 167000 Urban & Regional Planning 10 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15640 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Mar 28 13:03:22 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 28 Mar 2025 17:03:22 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'T' The first version of the Cost Center Report for Payroll 'T' (pay period ending 3/27/2025) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Monday, March 31, 2025. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed, and the employee will be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Mon Mar 31 07:48:54 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 31 Mar 2025 11:48:54 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'T' The second version of the Cost Center Report for Payroll 'T' (pay period ending 3/27/2025) is now available. The Cost Center Report is located under the "Dashboard" dropdown button under HR Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: