From HR-FSUimportantmessage at fsu.edu Tue Jul 1 10:54:39 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 1 Jul 2025 14:54:39 +0000 Subject: [HRMS] Timekeeping Guidance for the Independence Day Holiday Message-ID: [cid:image001.jpg at 01DBEA74.AAFD8950] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. The Independence Day holiday occurs on Friday, July 4, 2025. The payroll processing schedule for Pay Period 'B' is normal. To be paid for the holiday, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) for at least a portion of the scheduled workday before the holiday. * Full-time employees receive 8 hours of leave for holidays. Part-time employees receive a proportionate number of leave hours for holidays based on their FTE. * Example - While a 1.0 FTE employee gets 8 hours of paid holiday leave for each day, a 0.75 FTE employee would get 6 hours of paid holiday leave. * If you have employees on alternate schedules (full-time or part-time), they should be advised in advance to work the appropriate hours for the workweek of July 4, 2025 - July 10, 2025, based on the amount of holiday leave they receive for the holiday. Reporting Independence Day holiday for the workweek of July 4 - July 10: Elapsed Timesheet 1. DO NOT ENTER TIME FOR THE HOLIDAY for A&P, AEX, USPS, or Faculty employees using the elapsed timesheet. 2. The OMNI HR elapsed timesheet will show no hours (blank) for July 4. The holiday hours will be added in automatically by the system. See the example below: [cid:image002.png at 01DBEA74.AAFD8950] Punch Timesheet * Nonexempt USPS employees using the USPS punch timesheet (only) must enter their holiday hours for July 4. See the example below: [cid:image003.png at 01DBEA74.AAFD8950] OPS Employees OPS employees are not eligible to receive holiday pay. * OPS Nonexempt Employees (paid for time worked) do not receive holiday pay. Only the hours worked should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday, the system will generate pay based on their appointment. Compensatory Leave Full-time USPS or A&P employees who worked on the holiday and/or beyond the required number of hours for the workweek, the Time Reporting Code of "Straight Time Comp Earned - REGCE" should be reported as described in the following scenarios: A&P Exempt * Use "Straight-Time Comp Earned - REGCE" if the employee worked on the holiday (July 4) and worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). USPS Nonexempt * Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Overtime Comp Leave Earned - enter OTCCE for hours over 40. * To generate Overtime Pay - enter either OVHHP or REGHP for hours over 40. USPS Exempt * Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Straight-Time Comp Leave Earned - enter REGCE for hours over 40. * To generate Pay at the Straight-time Rate - enter REGHP for hours over 40. Other Types of Leave Employees on Workers' Compensation Since most of these employees receive Workers' Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). The Workers' Compensation and the holiday amounts need to be reported on the timesheet. Elapsed timesheet example for the holiday workweek: Fri 7/4 Sat 7/5 Sun 7/6 Mon 7/7 Tue 7/8 Wed 7/9 Thu 7/10 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 Holiday - HOLHT Punch timesheet example for the holiday workweek: Time Reporting Code Quantity Fri - 7/4 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Sat - 7/5 Sun - 7/6 Mon - 7/7 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Tue - 7/8 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 7/9 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Thu - 7/10 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Employees on Family and Medical Leave If an employee is on continuous FMLA, they MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, do not report FMLAT for the holiday. (The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight-time compensatory leave, overtime compensatory leave, or leave without pay). Elapsed timesheet example for the holiday workweek: Fri 7/4 Sat 7/5 Sun 7/6 Mon 7/7 Tue 7/8 Wed 7/9 Thu 7/10 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 Sick Leave Taken - SKCHT Overseas Time Reporting Certain non-US citizens working outside the United States must report Overseas Hours Worked (OVSEA) in conjunction with hours worked/leave. The following is an example of a full-time OPS Exempt employee who was approved to use this code while working overseas. Elapsed timesheet example for the holiday workweek: Fri 7/4 Sat 7/5 Sun 7/6 Mon 7/7 Tue 7/8 Wed 7/9 Thu 7/10 8 8 8 8 8 Regular Hours Worked (REGHP) / Contract Hours (REGCP) 8 8 8 8 8 Overseas Hours Worked - OVSEA Resources Department Representatives should review time entry queries and myFSU BI reports to ensure their department's timekeeping complies with University guidelines. Please reference the time entry guidance on the HR website. Questions? Please contact a member of the Attendance & Leave staff. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 4648 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 48987 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 146956 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Thu Jul 3 11:33:01 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 3 Jul 2025 15:33:01 +0000 Subject: [HRMS] Approvals 30-Minute Notice Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Questions? Contact an Attendance & Leave representative. Dept Department Pending Approvals 070017 A&S Learning Assistants 28 283200 Aero, Mech, Energy Center 46 006002 Athletics Administration 97 046000 Budget Office 5 160000 CAPD Operations 2 099000 CARE (UGS) 70 123000 CEHHS Dean 10 124000 CEHHS Office of Research 74 123011 CEHHS Strategic Outreach & Rec 7 236000 Center for Global Engagement 18 042020 Central Utilities Plant 2 1 213000 Challenger Learning Center 20 214000 Chemical Engineering 2 076000 Classics 1 141000 Coll of Criminology & Crim Jst 1 161000 Coll of Social Sciences 25 144000 College of Law 118 185000 College of Motion Picture Arts 4 059000 Ctr Ocean Atmos Prediction Stu 1 225000 Ctr for Advanced Power Systems 1 152000 Ctr for Econ Forecast & Anly 4 234000 Ctr for Ldrsp & Service (CLS) 1 171000 DeVoe Moore Center 114 142000 Dean Coll of Social Work 171 181000 Dean College of Comm & Inform 3 212000 Dean College of Engineering 40 191000 Dean College of Fine Arts 8 187000 Dean College of Music 54 731000 Dept of Student Engagement 9 069000 Earth, Ocean & Atmospheric Sci 1 164000 Economics 2 129000 Edu Leadership & Policy Stds 29 126000 Edu Psychology & Learning Sys 8 216000 Electrical & Computer Engineer 3 212006 Engineer Comp & Multimedia Svc 213 212008 Engineer Undergrad Acad & Stdt 48 212004 Engineering Machine Shop 8 283000 FL CTR for ADV Aero-propulsion 94 142024 FL Institute of Child Welfare 1 162000 FL Public Affairs Ctr 16 202200 FMPP Operations 20 231000 FSU Childcare Centers 27 224000 FSU Coastal & Marine Lab 19 202408 FSU Health Lipidology 1 202403 FSU PrimaryHealth 13 131000 FSUS Administration 3 038000 Facilities Admin Services 2 044000 Facilities Planning 6 057009 Faculty Development & Advment 2 071000 Geophysical Fluid Dynamics Ins 3 040000 Grounds 4 135000 Health, Nutrition, & Food Sci 70 108012 ITS Campus 66 217000 Industrial & Manufacturing Eng 17 108000 Information Technology Service 36 057050 Innovation Hub 2 142027 Inst for Justice Res & Devt 2 146000 Inst of Sci & Public Affairs 2 179000 International Programs 12 218000 Mechanical Engineering 22 201003 Med Finance & Administration 3 205000 Medicine Clinical Sciences 4 203003 Medicine Sarasota 2 203004 Medicine Tallahassee 1 625000 Moran College Entrepreneurship 38 140002 Nursing Department 12 084000 Physics 97 563000 Program in Neuroscience 2 057000 Provost & VP Academic Affairs 6 089000 Psychology 147 130000 School of Teacher Education 5 161010 Soc Sci Health Policy Research 63 161003 Soc Sci Interdisciplinary Pgm 1 142002 Soc Work Multidisciplinary Aux 8 172000 Sociology 2 128000 Sport Management 1 066000 Strozier Library 111 228000 Student Affairs 17 001009 Student Veterans Center 1 250006 Union Administration 93 237000 University Health Services 30 219000 VP Research 3 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15640 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Thu Jul 3 12:02:57 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 3 Jul 2025 16:02:57 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to processed corrections and data changes. Questions? Contact an Attendance & Leave representative. Dept Department Pending Approvals 070017 A&S Learning Assistants 28 006002 Athletics Administration 105 074000 Biological Science 1 123000 CEHHS Dean 10 123011 CEHHS Strategic Outreach & Rec 7 042020 Central Utilities Plant 2 1 213000 Challenger Learning Center 20 214000 Chemical Engineering 2 161000 Coll of Social Sciences 25 144000 College of Law 14 185000 College of Motion Picture Arts 4 029000 Controller 4 059000 Ctr Ocean Atmos Prediction Stu 1 152000 Ctr for Econ Forecast & Anly 4 171000 DeVoe Moore Center 114 142000 Dean Coll of Social Work 1 114000 Dean College of Business 2 181000 Dean College of Comm & Inform 3 212000 Dean College of Engineering 40 187000 Dean College of Music 54 164000 Economics 2 216000 Electrical & Computer Engineer 3 212006 Engineer Comp & Multimedia Svc 134 212008 Engineer Undergrad Acad & Stdt 48 212004 Engineering Machine Shop 8 077000 English 1 162000 FL Public Affairs Ctr 16 231000 FSU Childcare Centers 27 224000 FSU Coastal & Marine Lab 1 131000 FSUS Administration 3 038000 Facilities Admin Services 2 044000 Facilities Planning 6 057009 Faculty Development & Advment 2 071000 Geophysical Fluid Dynamics Ins 3 040000 Grounds 4 135000 Health, Nutrition, & Food Sci 70 108012 ITS Campus 50 217000 Industrial & Manufacturing Eng 17 142027 Inst for Justice Res & Devt 2 218000 Mechanical Engineering 22 203003 Medicine Sarasota 2 203004 Medicine Tallahassee 1 625000 Moran College Entrepreneurship 38 230004 New Student & Family Programs 4 563000 Program in Neuroscience 2 089000 Psychology 106 130000 School of Teacher Education 5 161010 Soc Sci Health Policy Research 60 161003 Soc Sci Interdisciplinary Pgm 1 001009 Student Veterans Center 1 250006 Union Administration 23 238000 University Housing 1 219000 VP Research 3 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15640 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Thu Jul 3 13:09:32 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 3 Jul 2025 17:09:32 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'A' REMINDER: Payroll Processing is early for Pay Period A. The first version of the Cost Center Report for Payroll ''A" (pay period ending 7/3/2025) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Monday, July 7, 2025. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed, and the employee will be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: