From HR-FSUimportantmessage at fsu.edu Mon Jan 6 07:59:34 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 6 Jan 2025 12:59:34 +0000 Subject: [HRMS] Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'N' The preliminary version of the Cost Center Report for Payroll 'N' (pay period ending 1/2/2025) is now available. The Cost Center Report is located under the "Dashboard" dropdown button under HR Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is today at 12:00 p.m. (EST). Cases submitted after 12:00 p.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Mon Jan 6 09:02:33 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 6 Jan 2025 14:02:33 +0000 Subject: [HRMS] 2024 USPS Performance Evaluations Message-ID: [cid:image002.png at 01DB6016.EAFD7DF0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please share this information with supervisors and managers of USPS employees. Performance evaluations for USPS employees are now available in OMNI HR for the 2024 rating period. * The evaluation period measures performance from January 1, 2024 - December 31, 2024. * Performance evaluations are not required for USPS employees hired or promoted to an A&P position on or after May 1, 2024. Additionally, performance evaluations are not required for USPS employees hired or transferred to a new USPS position on or after May 1, 2024, and are in probationary status. These employees will not have evaluations available in OMNI HR. * An overall rating of Below Satisfactory requires a Performance Improvement Plan (PIP). Supervisors must contact Employee & Labor Relations (ELR) before initiating a Below Satisfactory performance evaluation. In addition, a Performance Expectations Plan is recommended with a Marginal Satisfactory overall rating. Supervisors can find contact information for their assigned ELR Specialist on the ELR Department Contact List. * Supervisors can access the performance documents by navigating to: myFSU >HR > Manager Self Service > Performance Management > Current Documents. * Track completed evaluations and status updates by using the query: FSU_ELR_EPERF_STATUS_DEPT. To run the query, insert Review Period End Date of 12/31/2024. * The deadline for all USPS ePerformance evaluations to be completed is February 28, 2025. * Supervisors and Department Representatives are encouraged to utilize the training resources provided by the Office of Human Resources. Online training guides for the ePerformance process can be found on the Human Resources website. Questions? Please reference Policy 4-OP-C-7-G1, or contact the Employee & Labor Relations section at (850) 644-6475. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 14083 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jan 7 07:37:15 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 7 Jan 2025 12:37:15 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'N' The final version of the Cost Center Report for Payroll 'N' (pay period ending 1/2/2025) is now available. The Cost Center Report is located under the "Dashboard" dropdown button under HR Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Wed Jan 8 13:21:06 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 8 Jan 2025 18:21:06 +0000 Subject: [HRMS] =?windows-1252?q?Early_Payroll_Schedule_for_Pay_Period_?= =?windows-1252?q?=91O=92?= Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. EARLY PAYROLL SCHEDULE for PAY PERIOD ?O? To ensure paychecks are distributed for the pay date of Friday, January 24, 2025, the payroll schedule for pay period ?O? (ending 01/16/2025) must be moved up by one day due to the Martin Luther King Jr. Day Holiday. Please refer to the Alternate Payroll Schedule ?O? for details. Payroll Schedule ?O? Overview: Wednesday, 01/15/25 ? Time Entry Deadline Thursday, 01/16/25 ? Approvals Deadline and First Cost Center Report in myFSU BI Friday, 01/17/25 ? Second Cost Center Report and Final Payroll Calculation Tuesday, 01/21/25 ? Final Cost Center Report Questions? Please contact a member of the Attendance & Leave staff. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 18373 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Thu Jan 16 11:34:16 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 16 Jan 2025 16:34:16 +0000 Subject: [HRMS] Approvals 30-Minute Notice Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Questions? Contact an Attendance & Leave representative. Dept Department Pending Approvals 070017 A&S Learning Assistants 58 117000 Accounting 2 064000 Admissions 814 283200 Aero, Mech, Energy Center 52 049000 Alumni Affairs 40 006002 Athletics Administration 40 116005 B. Analytics InfoSys. S. Chain 10 208000 Behavioral Sci and Social Med 4 229000 CARE (DSA) 4 099000 CARE (UGS) 154 123000 CEHHS Dean 43 123006 CEHHS OASIS 37 124000 CEHHS Office of Research 123 123011 CEHHS Strategic Outreach & Rec 34 038006 Campus Sustainability 2 233000 Career Center 2 042020 Central Utilities Plant 2 42 213000 Challenger Learning Center 44 076000 Classics 2 165000 Claude Pepper Center 1 161000 Coll of Social Sciences 36 182000 Communication 2 183000 Communication Disorders 107 009000 Compliance and Ethics 8 232000 Counseling & Psychological Ser 8 154000 Ctr for Adv of Human Rights 24 225000 Ctr for Advanced Power Systems 43 234000 Ctr for Ldrsp & Service (CLS) 2 157000 Ctr for Prev & Early Intervent 14 228007 DSA-Marketing & Communications 11 171000 DeVoe Moore Center 96 114000 Dean College of Business 37 181000 Dean College of Comm & Inform 5 212000 Dean College of Engineering 32 187000 Dean College of Music 310 098000 Dean Undergraduate Studies 29 230000 Dept Student Supp & Transition 4 731000 Dept of Student Engagement 62 239002 Dept of Student Government 72 069000 Earth, Ocean & Atmospheric Sci 127 164000 Economics 18 129000 Edu Leadership & Policy Stds 1 126000 Edu Psychology & Learning Sys 55 216000 Electrical & Computer Engineer 1 212008 Engineer Undergrad Acad & Stdt 14 212004 Engineering Machine Shop 76 077000 English 14 011000 Enterprise Resource Planning 1 283000 FL CTR for ADV Aero-propulsion 98 170001 FL Center for Public Managment 22 156000 FL Ctr for Prevention Rsch 2 162000 FL Public Affairs Ctr 169 162001 FL Public Affairs Ctr Auxil 2 202200 FMPP Operations 4 231000 FSU Childcare Centers 16 053000 FSU Foundation 79 202403 FSU PrimaryHealth 4 281000 FSU Research Foundation 1 202400 FSU SeniorHealth 1 131000 FSUS Administration 34 041051 Fac Services Housing Maintenan 79 041052 Fac Services Union Maintenance 15 038000 Facilities Admin Services 8 041013 Facilities Maintenance 341 044000 Facilities Planning 13 057009 Faculty Development & Advment 16 121000 Finance 10 286000 Fl Center For Reading Res 278 250110 Fraternity Sorority Life 74 071000 Geophysical Fluid Dynamics Ins 6 050000 Governmental Relations 4 079000 History 1 108012 ITS Campus 11 108000 Information Technology Service 139 073000 Inst of Molecular Biophysics 18 204004 Inst. Pediatric Rare Diseases 12 179000 International Programs 2 062001 Laboratory Animal Res Training 2 145000 Law Library 6 186000 Learning Systems Institute 21 209000 MED Research & Grad Prgms 1 041012 Maint Const Labor 20 202003 Med Clinical Learning Center 7 201003 Med Finance & Administration 19 202008 Med Outreach & Advising 156 082000 Modern Languages & Linguistics 4 625000 Moran College Entrepreneurship 93 227000 Natl High Magnetic Field Lab 2 230004 New Student & Family Programs 189 048000 News & Research Communication 1 086000 Nuclear Services 6 107000 Office of Digital Learning/ATS 62 065000 Office of Financial Aid 7 051001 Opening Nights 18 163000 Pepper Inst on Aging & Pub Pol 14 084000 Physics 135 001000 President's Office 2 057000 Provost & VP Academic Affairs 34 089000 Psychology 84 170000 Public Administration 1 118000 RMI, REE & Legal Studies 36 188000 Ringling Center for the Arts 27 130000 School of Teacher Education 1 161006 Soc Sci Geographic Info Std 12 128000 Sport Management 6 176000 Stavros Center 10 230010 Stdt Conduct & Community Stand 4 066000 Strozier Library 80 228000 Student Affairs 18 057019 Title IX 5 098013 UGS Academic Engagement 120 030000 Univ Business Administrators 1 238000 University Housing 2 502000 University Marketing 3 047000 University Relations 1 219000 VP Research 16 055020 WFSU Florida Channel 1 055017 WFSU Local Production 14 095000 Women in Math Sci & Engineer 87 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15640 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Thu Jan 16 12:02:34 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 16 Jan 2025 17:02:34 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Friday morning for pending approvals due to processed corrections and data changes. Questions? Contact an Attendance & Leave representative. Dept Department Pending Approvals 064000 Admissions 16 283200 Aero, Mech, Energy Center 52 049000 Alumni Affairs 1 006002 Athletics Administration 18 208000 Behavioral Sci and Social Med 4 123000 CEHHS Dean 8 124000 CEHHS Office of Research 123 123011 CEHHS Strategic Outreach & Rec 34 235055 Camp Rec Intramurals 2 213000 Challenger Learning Center 44 215000 Civil & Environmental Engineer 2 161000 Coll of Social Sciences 3 182000 Communication 2 232000 Counseling & Psychological Ser 8 225000 Ctr for Advanced Power Systems 2 212000 Dean College of Engineering 32 187000 Dean College of Music 6 098000 Dean Undergraduate Studies 1 731000 Dept of Student Engagement 8 069000 Earth, Ocean & Atmospheric Sci 126 164000 Economics 18 216000 Electrical & Computer Engineer 1 212008 Engineer Undergrad Acad & Stdt 14 212004 Engineering Machine Shop 76 283000 FL CTR for ADV Aero-propulsion 98 231000 FSU Childcare Centers 26 131000 FSUS Administration 5 038000 Facilities Admin Services 6 044000 Facilities Planning 13 057009 Faculty Development & Advment 4 250110 Fraternity Sorority Life 74 071000 Geophysical Fluid Dynamics Ins 6 050000 Governmental Relations 4 108000 Information Technology Service 50 145000 Law Library 6 186000 Learning Systems Institute 9 082000 Modern Languages & Linguistics 4 227000 Natl High Magnetic Field Lab 4 230004 New Student & Family Programs 95 086000 Nuclear Services 6 089000 Psychology 84 188000 Ringling Center for the Arts 54 130000 School of Teacher Education 2 128000 Sport Management 1 176000 Stavros Center 10 230010 Stdt Conduct & Community Stand 4 057019 Title IX 5 098013 UGS Academic Engagement 28 030000 Univ Business Administrators 1 055020 WFSU Florida Channel 1 055017 WFSU Local Production 14 095000 Women in Math Sci & Engineer 87 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15640 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Thu Jan 16 13:04:32 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 16 Jan 2025 18:04:32 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'O' REMINDER: Payroll Processing is early for Pay Period O. The first version of the Cost Center Report for Payroll 'O' (pay period ending 1/16/2025) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Friday, January 17, 2025. Cases submitted after 10:30 a.m. on Friday will not be worked before the payroll calculation is completed, and the employee will be paid incorrectly. Do not wait until Friday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Jan 17 07:26:25 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 17 Jan 2025 12:26:25 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'O' REMINDER: Payroll Processing is early for Pay Period O. The second version of the Cost Center Report for Payroll 'O' (pay period ending 1/16/2025) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Jan 17 09:00:51 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 17 Jan 2025 14:00:51 +0000 Subject: [HRMS] Timekeeping Guidance for Martin Luther King, Jr. Day Holiday Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. The Martin Luther King, Jr. Day holiday occurs on Monday, January 20, 2025. The payroll processing schedule for Pay Period 'P' is normal. To be paid for the holiday, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) for at least a portion of the scheduled workday before the holiday. * Full-time employees receive 8 hours of leave for holidays. Part-time employees receive a proportionate number of holiday leave hours based on their FTE. * Example - While a 1.0 FTE employee gets 8 hours of paid holiday leave for each day, a 0.75 FTE employee would get 6 hours of paid holiday leave. * If you have employees on alternate schedules (full-time or part-time), they should be advised in advance to work the appropriate hours for the workweek of January 17, 2025 - January 23, 2025, based on the amount of holiday leave they receive for the holiday. Reporting MLK Day Holiday for the workweek of January 17 - January 23: Elapsed Timesheet 1. DO NOT ENTER TIME FOR THE HOLIDAY for A&P, AEX, USPS, or Faculty employees using the elapsed timesheet. 2. The OMNI HR elapsed timesheet will show no hours (blank) for January 20. The holiday hours will be added automatically by the system. See the example below: [A screenshot of a computer Description automatically generated] Punch Timesheet * Nonexempt USPS employees using the USPS punch timesheet must enter their holiday hours for January 20. See the example below: [A screenshot of a computer Description automatically generated] OPS Employees OPS employees are not eligible to receive holiday pay. * OPS Nonexempt Employees (paid for time worked) do not receive holiday pay. Only the hours worked should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday, the system will generate pay based on their appointment. Compensatory Leave For full-time USPS or A&P employees who worked on the holiday and/or beyond the required number of hours for the workweek, the Time Reporting Code of "Straight Time Comp Earned - REGCE" should be reported as described in the following scenarios: A&P Exempt * Use "Straight-Time Comp Earned - REGCE" if the employee worked on the holiday (January 20) and worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). USPS Nonexempt * Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Overtime Comp Leave Earned - enter OTCCE for hours over 40. * To generate Overtime Pay - enter either OVHHP or REGHP for hours over 40. USPS Exempt * Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Straight-time Comp Leave Earned - enter REGCE for hours over 40. * To generate Pay at the Straight-time Rate - enter REGHP for hours over 40. Other Types of Leave Employees on Workers' Compensation Since most of these employees receive Workers' Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). The Workers' Compensation and holiday amounts must be reported on the timesheet. Elapsed timesheet example for the holiday workweek: Fri 1/17 Sat 1/18 Sun 1/19 Mon 1/20 Tue 1/21 Wed 1/22 Thu 1/23 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 Holiday - HOLHT Punch timesheet example for the holiday workweek: Time Reporting Code Quantity Fri - 1/17 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Sat - 1/18 Sun - 1/19 Mon - 1/20 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Tue - 1/21 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 1/22 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Thu - 1/23 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Employees on Family and Medical Leave If an employee is on continuous FMLA, they MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, do not report FMLAT for the holiday. The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight-time compensatory leave, overtime compensatory leave, or leave without pay. Elapsed timesheet example for the holiday workweek: Fri 1/17 Sat 1/18 Sun 1/19 Mon 1/20 Tue 1/21 Wed 1/22 Thu 1/23 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 Sick Leave Taken - SKCHT Overseas Time Reporting Certain non-US citizens working outside of the United States must report Overseas Hours Worked (OVSEA) in conjunction with hours worked/leave. The following is an example of a full-time OPS Exempt employee who was approved to use this code while working overseas. Elapsed timesheet example for the holiday workweek: Fri 1/17 Sat 1/18 Sun 1/19 Mon 1/20 Tue 1/21 Wed 1/22 Thu 1/23 8 8 8 8 8 Regular Hours Worked (REGHP) / Contract Hours (REGCP) 8 8 8 8 8 Overseas Hours Worked - OVSEA Resources Department Representatives should review time entry queries and myFSU BI reports to ensure their department's timekeeping is compliant with University guidelines. Please reference the time entry guidance on the HR website. Questions? Please contact a member of the Attendance & Leave staff. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 20451 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 96643 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 174577 bytes Desc: image004.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jan 21 07:31:19 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 21 Jan 2025 12:31:19 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'O' The final version of the Cost Center Report for Payroll 'O' (pay period ending 1/16/2025) is now available. The Cost Center Report is located under the "Dashboard" dropdown button under HR Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Jan 24 09:50:10 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 24 Jan 2025 14:50:10 +0000 Subject: [HRMS] Timekeeping Guidance for University Closure Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. Due to inclement weather, FSU's Tallahassee campus was closed beginning Tuesday, January 21, 2025, and will resume operations at 5:00 am on Monday, January 27, 2025. Below is guidance on handling timekeeping and managing the hours worked due to the closure. When and why does FSU provide Administrative Leave for the closure? Administrative Leave (Admin Leave) for university closures compensates employees prevented from working due to the closure to make them whole to their daily scheduled hours. Salaried employees (USPS, A&P, Executive Service, and Faculty) normally scheduled to work at a campus location closed on January 21 - January 24 may receive Administrative Leave equivalent to their established scheduled hours. Departments and employees must enter Administrative Leave Taken - ADMHT on their timesheets with the override code CLOSE. How much Administrative Leave should be entered on my timesheet for January 21 - 24, 2025? Employees with an established work schedule on the main Tallahassee campus are generally provided 8 hours of Administrative Leave each closure day (see examples below). Employees with an altered work schedule will be provided Administrative Leave based on their established work schedule. Reporting Administrative Leave for the workweeks of January 17 - 23 and January 24 - 30 Pay Period 'P': Elapsed Timesheet [cid:image003.png at 01DB6E43.CB84E4F0] [cid:image004.png at 01DB6E43.CB84E4F0] Punch Timesheet [cid:image005.png at 01DB6E43.CB84E4F0] [cid:image006.png at 01DB6E43.CB84E4F0] Employees designated as Essential Personnel Employees designated by their Dean, Director, Department Head, or designee as Essential Critical Personnel or Medium Priority Personnel should report the correct hours worked during the closure. The compensation of Essential Personnel is contingent upon an employee's FLSA classification, pay band, and essential personnel designation level as outlined in the Essential Personnel Classification & Compensation policy. Nonexempt Essential Critical Personnel Nonexempt employees designated as Essential Critical Personnel should report hours worked with the time reporting code Campus Closure Hours Worked - CCRHP and Administrative Leave Taken (ADMHT) on their timesheets with the override code CLOSE. Below is an example of a USPS nonexempt Essential Critical employee who worked 4.5 hours on 1/22/25: [A screenshot of a calendar Description automatically generated] Exempt Essential On-site Critical Personnel and Medium Priority Personnel Exempt employees in pay bands 1 - 10 designated as Essential Critical Personnel or Medium Priority Personnel should report Straight-time Comp Earned - REGCE for hours worked and Administrative Leave Taken (ADMHT) on their timesheets with the override code CLOSE. Below is an example of an A&P-exempt Essential Critical employee who worked 3 hours on 1/21/25: [cid:image008.png at 01DB6E43.CB84E4F0] Nonexempt On-site Medium Priority Personnel Nonexempt employees designated as Medium Priority Personnel or approved to work more than the required number of hours in the workweek can report Straight-time Comp Earned - REGCE and Administrative Leave Taken (ADMHT). Generally, the required number of hours for the week of 1/17 - 1/23 is 8, and 32 for the week of 1/24 - 1/30. Nonexempt employees not designated as Medium Priority or not approved to work more than the required hours should have their Administrative Leave reduced. Below is an example of a USPS nonexempt Medium Priority employee approved to work 3 hours on 1/21/25: [cid:image009.png at 01DB6E43.CB84E4F0] Below is an example of a USPS nonexempt employee who was approved to work an additional 1.5 hours on Friday but did not work during the closure: The punches or justification for the additional hour worked may be logged in the comments. [cid:image010.png at 01DB6E43.CB84E4F0] What do I do with OPS Employees? Per University Policy, OPS employees are not eligible to receive Administrative Leave. * OPS Nonexempt Employees (paid for time worked) do not receive Administrative Leave. Only hours worked on January 21-24 should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded on January 21-24, their compensation for the week will not be impacted. Other Time Reporting Examples Workers' Compensation Since most employees receive Workers' Compensation for approximately two-thirds of their wages, their Administrative Leave will be proportional and generally will be 2.75. See the elapsed timesheet example below for the first workweek: Fri 1/17 Sat 1/18 Sun 1/19 Mon 1/20 Tue 1/21 Wed 1/22 Thu 1/23 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 Sick Leave Taken - SKCHT 2.75 2.75 2.75 Administrative Leave - CLOSE -5.25 Holiday - HOLHT Family and Medical Leave If an employee is on continuous Parental Leave with FMLA, they must report PARLV and FMLAT for the Administrative Closure. The corresponding leave code can be sick leave, vacation leave, straight-time compensatory leave used, overtime compensatory leave used, or leave without pay. See the elapsed timesheet example below for the first workweek: Fri 1/17 Sat 1/18 Sun 1/19 Mon 1/20 Tue 1/21 Wed 1/22 Thu 1/23 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 Administrative Leave - CLOSE 8 Sick Leave Taken - SKCHT Questions? Please contact an HR Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 13715 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 66686 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 59989 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 87360 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 74973 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 60659 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 42470 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 65344 bytes Desc: image009.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image010.png Type: image/png Size: 58091 bytes Desc: image010.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jan 31 11:32:46 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 31 Jan 2025 16:32:46 +0000 Subject: [HRMS] Approvals 30-Minute Notice Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Questions? Contact an Attendance & Leave representative. Dept Department Pending Approvals 070017 A&S Learning Assistants 3 283200 Aero, Mech, Energy Center 40 049000 Alumni Affairs 72 006002 Athletics Administration 521 208000 Behavioral Sci and Social Med 3 074000 Biological Science 4 046000 Budget Office 7 039000 Building Services 5 221001 Business & Industry Solutions 21 013000 Business Services 3 160000 CAPD Operations 1 229000 CARE (DSA) 14 099000 CARE (UGS) 41 123000 CEHHS Dean 26 123006 CEHHS OASIS 27 124000 CEHHS Office of Research 32 123011 CEHHS Strategic Outreach & Rec 4 213000 Challenger Learning Center 64 214000 Chemical Engineering 1 075000 Chemistry & Biochemistry 10 215000 Civil & Environmental Engineer 28 219300 Clinical Research Adv 6 161000 Coll of Social Sciences 82 144000 College of Law 155 185000 College of Motion Picture Arts 8 080000 Computer Science 16 232000 Counseling & Psychological Ser 2 152000 Ctr for Econ Forecast & Anly 2 157000 Ctr for Prev & Early Intervent 14 070000 Dean Coll of Arts & Sciences 4 114000 Dean College of Business 17 212000 Dean College of Engineering 20 191000 Dean College of Fine Arts 4 187000 Dean College of Music 63 098000 Dean Undergraduate Studies 8 731000 Dept of Student Engagement 35 239002 Dept of Student Government 8 069000 Earth, Ocean & Atmospheric Sci 11 164000 Economics 12 129000 Edu Leadership & Policy Stds 8 126000 Edu Psychology & Learning Sys 1 216000 Electrical & Computer Engineer 8 212008 Engineer Undergrad Acad & Stdt 27 212016 Engineering Marketing 46 077000 English 25 011000 Enterprise Resource Planning 8 024000 Environmental Health & Safety 68 283000 FL CTR for ADV Aero-propulsion 90 156000 FL Ctr for Prevention Rsch 16 162000 FL Public Affairs Ctr 129 162001 FL Public Affairs Ctr Auxil 5 202200 FMPP Operations 1 231000 FSU Childcare Centers 96 053000 FSU Foundation 135 053500 FSU Real Estate Foundation 4 131000 FSUS Administration 720 039004 Fac Services Housing Custodial 254 038000 Facilities Admin Services 37 041013 Facilities Maintenance 5 044000 Facilities Planning 22 121000 Finance 10 286000 Fl Center For Reading Res 12 250110 Fraternity Sorority Life 68 166000 Geography 57 040000 Grounds 41 135000 Health, Nutrition, & Food Sci 3 222001 Human Subjects Protection 9 108012 ITS Campus 13 266000 InSPIRE 16 108000 Information Technology Service 58 057050 Innovation Hub 6 169000 International Affairs 4 062001 Laboratory Animal Res Training 9 199001 Master Craftsman Program 1 081000 Mathematics 5 218000 Mechanical Engineering 8 201003 Med Finance & Administration 8 082000 Modern Languages & Linguistics 8 227000 Natl High Magnetic Field Lab 7 086000 Nuclear Services 4 107000 Office of Digital Learning/ATS 14 305050 PCC Police & Public Safety 7 163000 Pepper Inst on Aging & Pub Pol 18 084000 Physics 118 168000 Political Science 197 563000 Program in Neuroscience 8 089000 Psychology 118 026000 Public Safety 308 188000 Ringling Center for the Arts 29 130000 School of Teacher Education 89 137000 Scientific Computing 4 161010 Soc Sci Health Policy Research 10 172000 Sociology 10 128000 Sport Management 9 066000 Strozier Library 69 228000 Student Affairs 4 001009 Student Veterans Center 25 098013 UGS Academic Engagement 66 250006 Union Administration 4 030000 Univ Business Administrators 4 047000 University Relations 2 219000 VP Research 48 055012 WFSU Education Services 32 055020 WFSU Florida Channel 1 055014 WFSU Membership 8 055015 WFSU Underwriting 17 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15640 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Jan 31 12:02:59 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 31 Jan 2025 17:02:59 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to processed corrections and data changes. Questions? Contact an Attendance & Leave representative. 283200 Aero, Mech, Energy Center 40 006002 Athletics Administration 70 208000 Behavioral Sci and Social Med 3 074000 Biological Science 6 046000 Budget Office 6 160000 CAPD Operations 1 099000 CARE (UGS) 6 123000 CEHHS Dean 8 124000 CEHHS Office of Research 8 214000 Chemical Engineering 1 075000 Chemistry & Biochemistry 4 215000 Civil & Environmental Engineer 28 219300 Clinical Research Adv 6 161000 Coll of Social Sciences 82 080000 Computer Science 4 232000 Counseling & Psychological Ser 2 152000 Ctr for Econ Forecast & Anly 2 194000 Dance Dep't Operation 8 070000 Dean Coll of Arts & Sciences 4 114000 Dean College of Business 1 212000 Dean College of Engineering 20 191000 Dean College of Fine Arts 4 216000 Electrical & Computer Engineer 8 212008 Engineer Undergrad Acad & Stdt 27 212016 Engineering Marketing 46 024000 Environmental Health & Safety 21 283000 FL CTR for ADV Aero-propulsion 90 162000 FL Public Affairs Ctr 129 162001 FL Public Affairs Ctr Auxil 5 231000 FSU Childcare Centers 96 053500 FSU Real Estate Foundation 6 038000 Facilities Admin Services 15 041013 Facilities Maintenance 1 044000 Facilities Planning 22 121000 Finance 10 250110 Fraternity Sorority Life 68 166000 Geography 52 040000 Grounds 17 135000 Health, Nutrition, & Food Sci 2 266000 InSPIRE 16 108000 Information Technology Service 6 169000 International Affairs 4 081000 Mathematics 5 218000 Mechanical Engineering 8 082000 Modern Languages & Linguistics 8 112002 NWRDC-State Data Center 1 227000 Natl High Magnetic Field Lab 7 086000 Nuclear Services 1 163000 Pepper Inst on Aging & Pub Pol 4 563000 Program in Neuroscience 8 089000 Psychology 87 026000 Public Safety 3 188000 Ringling Center for the Arts 14 130000 School of Teacher Education 83 161010 Soc Sci Health Policy Research 10 172000 Sociology 8 238000 University Housing 1 219000 VP Research 2 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15640 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Jan 31 13:09:09 2025 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 31 Jan 2025 18:09:09 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'P' The first version of the Cost Center Report for Payroll 'P' (pay period ending 1/30/2025) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Monday, February 3, 2025. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed, and the employee will be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: