[HRMS] 2025-2026 Faculty Employment Contracts

[HR Important Message]

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An important message from FSU Office of Human Resources
This message has been approved by Shelley Lopez, Director, Communications/Training & Organizational Development, for distribution to all Department Representatives.
Now that all faculty salary increases for the 2025-2026 academic year have been implemented, faculty contracts should be regenerated to reflect the updated salaries in OMNI HR, in accordance with the FSU/UFF Collective Bargaining Agreement (CBA). Step-by-step instructions on regenerating faculty contracts in OMNI HR are available on the HR website, specifically on page 3 of the job aid titled "Faculty Contracts 2025-2026<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu2186%2Ffiles%2FPDF%2Fdocs%2Ffaculty-relations%2FFacultyContract2024-2025.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7C27cc3e4370814c5f661008de30e231cd%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C639001945212627268%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=pxrxB3eFIeVRmX838DsPoLaNwI0513muERdVMN3R0UQ%3D&reserved=0>." Additional faculty contract information is available on the HR Faculty Relations<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsections%2Ffaculty-relations&data=05%7C02%7Chrms%40lists.fsu.edu%7C27cc3e4370814c5f661008de30e231cd%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C639001945222914233%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=lqfaHex6FcJjx5KGzqe7gPAEBB2DmYQQTiz7IsqnaOo%3D&reserved=0> website.
General Process

  *   Faculty contracts are generated online, reviewed by the generator for accuracy, and submitted to be approved and acknowledged electronically via workflow in OMNI HR.
  *   Once approved by the appropriate Dean, Director, or Department Head (DDDH), the contract will automatically route to the faculty member for approval.
  *   Email notifications are sent when the contract is ready for DDDH or faculty member review.
  *   Faculty members electronically sign their contracts in OMNI HR.
  *   Contracts will automatically populate to the faculty member's personnel file once fully approved and signed electronically.
Reminders

  *   As always, review faculty contracts carefully for accuracy. If a contract contains inaccurate information, there may be an error in the faculty member's OMNI HR records. Please submit the appropriate paperwork to correct any errors before submitting the contract for electronic approval.
  *   For specialized faculty on four-year, multi-year appointments (MYAs) that received salary increases and are in the first year of the contract, contracts must be regenerated. For contracts in the second year, use the ad hoc process to generate an updated contract. OMNI HR will only generate the remaining three years of the four-year MYA in year two.

Questions?  Contact Akin Valentin-Quiñones at agv24 at fsu.edu<mailto:agv24 at fsu.edu> or Alexis Trapani at atrapani at fsu.edu<mailto:atrapani at fsu.edu>.




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