[HRMS] 2025 Spring Mass Appointments

[HR Important Message]

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An important message from FSU Office of Human Resources

This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.
Large volumes of Graduate Assistant Reappointments must be completed each semester. The Mass Appointments process allows you to reappoint more than one employee at a time. Reference your BI HR Active Employees Report before mass opens to see who needs to be reappointed or changed.

Before opening the Graduate Assistant Mass Appointment process, use the FSU_NON_CITIZEN_BY_DEPT query to view a listing of all active non-citizen appointments and review work authorization expiration dates. If any Non-Resident Alien employees have an outdated work authorization expiration date, please reverify their I-9 and provide a copy of the updated work authorization documents to hr-edmdocs at fsu.edu<mailto:hr-edmdocs at fsu.edu>. If an employee has an expired work authorization when GA Mass opens, the department will need to complete an ePAF to reappoint the employee.

Spring 2025 Graduate Assistant Mass Appointments
Spring 2025 appointments must have a minimum appointment period of at least five (5) business days before the first day of classes through the last day of finals, as outlined in the academic calendar. Appointments for teaching assignments that require grading duties shall continue through the grade submission deadline. Where practicable, graduate assistants appointed in the Fall 2024 and Spring 2025 semesters should not have a break in funding.

GA Mass Appointments are entered by Department Representatives in OMNI HR and then made available in batches to Department Managers for approval. As a reminder, effective September 27, 2024, the minimum hourly rate is $23.97. Please ensure your period amount calculation meets or exceeds this hourly rate. 

Timeline for the 2025 Spring Graduate Mass Appointments Process

Monday, October 14 – Tuesday, October 29
Graduate Mass Appointments open to Department Representatives (Originator) for entry.

Wednesday, October 30 – Tuesday, November 5      
Open for Manager approval for all Graduate changes.

Wednesday, November 6 – Tuesday, November 12       
Open for Department Representatives (Originator) to review and update any changes per Manager.

Wednesday, November 13 – Friday, November 15
Open for Manager to approve final changes.

Monday, November 18
Appointments available for confirmation in OMNI HR.

Please reference the Graduate Assistant Mass Appointment Schedule<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu2186%2Ffiles%2FPDF%2FPublications%2Ftimeandleave%2FGraduate%2520Assistant%2520Schedule%2520Spring%25202025.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7Ccf5a97c96fba48940da108dcd718aba7%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638621748155725324%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=VdP7oqGMXXXQk6H1h2OUP1%2F6QESFRv8l7nWfETYlaHw%3D&reserved=0> and the Graduate Assistant Mass Appointment Job Aid<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu2186%2Ffiles%2FPDF%2FPublications%2Ftraining%2FGraduateAssistantMassAppointments.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7Ccf5a97c96fba48940da108dcd718aba7%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638621748155725324%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=%2FR6WffGr0AhSC234JQa5XBPm7Jy1ZlqhEdYDj0ydHHw%3D&reserved=0>.


Questions? Please contact Amelia Colorado at (850) 644-6846, acolorado at fsu.edu<mailto:acolorado at fsu.edu> or Amy Walker at (850) 644-4477, azwalker at fsu.edu<mailto:azwalker at fsu.edu> or hrcourtesydocs at fsu.edu<mailto:hrcourtesydocs at fsu.edu>.



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