From HR-FSUimportantmessage at fsu.edu Tue Sep 3 07:29:44 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 3 Sep 2024 11:29:44 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'E' The final version of the Cost Center Report for Payroll 'E' (pay period ending 8/29/2024) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Sep 6 10:28:50 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 6 Sep 2024 14:28:50 +0000 Subject: [HRMS] 2024-2025 In-Unit & Out-of-Unit Faculty Salary Increases Message-ID: [cid:image002.png at 01DB0047.75E15020] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please see the attached memorandum regarding 2024-2025 faculty salary increases. Thank you. Questions? Contact Rebecca Peterson at rpeterson at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 24410 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2024-2025 Faculty Salary Increase Memo.pdf Type: application/pdf Size: 226565 bytes Desc: 2024-2025 Faculty Salary Increase Memo.pdf URL: From HR-FSUimportantmessage at fsu.edu Fri Sep 13 11:32:20 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 13 Sep 2024 15:32:20 +0000 Subject: [HRMS] Approvals 30-Minute Notice Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Questions? Contact an Attendance & Leave representative. Dept Department Pending Approvals 064000 Admissions 1 049000 Alumni Affairs 67 006002 Athletics Administration 48 039000 Building Services 2 229000 CARE (DSA) 5 099000 CARE (UGS) 8 123000 CEHHS Dean 37 123006 CEHHS OASIS 9 124000 CEHHS Office of Research 38 123011 CEHHS Strategic Outreach & Rec 8 236000 Center for Global Engagement 29 213000 Challenger Learning Center 2 075000 Chemistry & Biochemistry 120 215000 Civil & Environmental Engineer 6 161000 Coll of Social Sciences 56 144000 College of Law 63 185000 College of Motion Picture Arts 6 080000 Computer Science 70 234000 Ctr for Ldrsp & Service (CLS) 1 194000 Dance Dep't Operation 2 070000 Dean Coll of Arts & Sciences 46 114000 Dean College of Business 59 181000 Dean College of Comm & Inform 2 212000 Dean College of Engineering 17 187000 Dean College of Music 67 098000 Dean Undergraduate Studies 2 230000 Dept Student Supp & Transition 1 731000 Dept of Student Engagement 20 239002 Dept of Student Government 30 069000 Earth, Ocean & Atmospheric Sci 12 164000 Economics 24 212008 Engineer Undergrad Acad & Stdt 5 212016 Engineering Marketing 38 011000 Enterprise Resource Planning 2 024000 Environmental Health & Safety 8 170001 FL Center for Public Managment 1 159000 FL Inst of Government 1 162000 FL Public Affairs Ctr 67 231000 FSU Childcare Centers 70 224000 FSU Coastal & Marine Lab 19 053000 FSU Foundation 72 131000 FSUS Administration 60 041051 Fac Services Housing Maintenan 1 044000 Facilities Planning 12 112003 Florida Virtual Campus 1 135000 Health, Nutrition, & Food Sci 333 079000 History 2 115000 Hospitality Administration 124 222001 Human Subjects Protection 5 108000 Information Technology Service 112 057050 Innovation Hub 8 046005 Institutional Research 6 169000 International Affairs 1 113015 Materials Science & Eng. 18 218000 Mechanical Engineering 71 201008 Med Facilities and Operations 1 082000 Modern Languages & Linguistics 1 112002 NWRDC-State Data Center 5 112000 Northwest Regional Data Center 12 140002 Nursing Department 6 303030 PCC Student Affairs & FA 26 163000 Pepper Inst on Aging & Pub Pol 1 084000 Physics 58 089000 Psychology 30 170000 Public Administration 4 118000 RMI, REE & Legal Studies 2 188000 Ringling Center for the Arts 2 130000 School of Teacher Education 27 161006 Soc Sci Geographic Info Std 2 161010 Soc Sci Health Policy Research 14 161003 Soc Sci Interdisciplinary Pgm 1 128000 Sport Management 11 176000 Stavros Center 278 066000 Strozier Library 35 228000 Student Affairs 9 098013 UGS Academic Engagement 6 237000 University Health Services 26 219000 VP Research 11 401000 VP University Advancement 2 241013 WVFS V-89 Radio Station 12 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15640 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Sep 13 12:06:10 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 13 Sep 2024 16:06:10 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to processed corrections and data changes. Questions? Contact an Attendance & Leave representative. Dept Department Pending Approvals 006002 Athletics Administration 22 074000 Biological Science 6 229000 CARE (DSA) 5 099000 CARE (UGS) 1 124000 CEHHS Office of Research 38 236000 Center for Global Engagement 29 213000 Challenger Learning Center 2 075000 Chemistry & Biochemistry 1 215000 Civil & Environmental Engineer 6 161000 Coll of Social Sciences 56 144000 College of Law 20 185000 College of Motion Picture Arts 6 080000 Computer Science 58 142000 Dean Coll of Social Work 10 181000 Dean College of Comm & Inform 2 212000 Dean College of Engineering 16 187000 Dean College of Music 52 098000 Dean Undergraduate Studies 2 069000 Earth, Ocean & Atmospheric Sci 12 212008 Engineer Undergrad Acad & Stdt 5 212016 Engineering Marketing 38 011000 Enterprise Resource Planning 2 231000 FSU Childcare Centers 38 224000 FSU Coastal & Marine Lab 2 131000 FSUS Administration 60 044000 Facilities Planning 12 112003 Florida Virtual Campus 1 135000 Health, Nutrition, & Food Sci 18 203008 Immokalee Med Sc Training Site 4 108000 Information Technology Service 84 169000 International Affairs 1 062001 Laboratory Animal Res Training 2 113015 Materials Science & Eng. 18 218000 Mechanical Engineering 71 082000 Modern Languages & Linguistics 1 112002 NWRDC-State Data Center 5 112000 Northwest Regional Data Center 9 140002 Nursing Department 6 303030 PCC Student Affairs & FA 26 163000 Pepper Inst on Aging & Pub Pol 1 084000 Physics 58 089000 Psychology 6 188000 Ringling Center for the Arts 2 130000 School of Teacher Education 5 161006 Soc Sci Geographic Info Std 2 161010 Soc Sci Health Policy Research 14 161003 Soc Sci Interdisciplinary Pgm 1 176000 Stavros Center 278 228000 Student Affairs 1 098013 UGS Academic Engagement 6 238000 University Housing 2 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15640 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Sep 13 13:26:43 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 13 Sep 2024 17:26:43 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'F' The first version of the Cost Center Report for Payroll 'F' (pay period ending 9/12/24) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Monday, September 16, 2024. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed, and the employee will be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Mon Sep 16 07:56:55 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 16 Sep 2024 11:56:55 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Stephanie Saltos, Sr. HR Specialist of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'F' The second version of the Cost Center Report for Payroll 'F' (pay period ending 9/12/2024) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Tue Sep 17 07:50:21 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 17 Sep 2024 11:50:21 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Stephanie Saltos, Sr. HR Specialist of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'F' The final version of the Cost Center Report for Payroll 'F' (pay period ending 9/12/2024) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 14928 bytes Desc: image001.jpg URL: From HR-FSUimportantmessage at fsu.edu Tue Sep 17 09:00:13 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 17 Sep 2024 13:00:13 +0000 Subject: [HRMS] 2025 Spring Mass Appointments Message-ID: [cid:image002.png at 01DB08DB.819BE820] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Large volumes of Graduate Assistant Reappointments must be completed each semester. The?Mass?Appointments process allows you to reappoint more than one employee at a time. Reference your BI HR Active Employees Report before mass opens to see who needs to be reappointed or changed. Before opening the Graduate Assistant Mass Appointment process, use the FSU_NON_CITIZEN_BY_DEPT query to view a listing of all active non-citizen appointments and review work authorization expiration dates. If any Non-Resident Alien employees have an outdated work authorization expiration date, please reverify their I-9 and provide a copy of the updated work authorization documents to hr-edmdocs at fsu.edu. If an employee has an expired work authorization when GA Mass opens, the department will need to complete an ePAF to reappoint the employee. Spring 2025 Graduate Assistant?Mass?Appointments Spring 2025 appointments must have a minimum appointment period of at least five (5) business days before the first day of classes through the last day of finals, as outlined in the academic calendar. Appointments for teaching assignments that require grading duties shall continue through the grade submission deadline. Where practicable, graduate assistants appointed in the Fall 2024 and Spring 2025 semesters should not have a break in funding. GA?Mass?Appointments are entered by Department Representatives in OMNI HR and then made available in batches to Department Managers for approval. As a reminder, effective September 27, 2024, the minimum hourly rate is $23.97. Please ensure your period amount calculation meets or exceeds this hourly rate.? Timeline for the 2025 Spring Graduate Mass Appointments Process Monday, October 14 ? Tuesday, October 29 Graduate Mass Appointments open to Department Representatives (Originator) for entry. Wednesday, October 30 ? Tuesday, November 5 ??? Open for Manager approval for all Graduate changes. Wednesday, November 6 ??Tuesday, November 12 ? Open for Department Representatives (Originator) to review and update any changes per Manager. Wednesday, November 13 ? Friday, November 15 Open for Manager to approve final changes. Monday, November 18 Appointments available for confirmation in OMNI HR. Please reference the Graduate Assistant Mass Appointment Schedule and the Graduate Assistant Mass Appointment Job Aid. Questions? Please contact Amelia Colorado at (850) 644-6846, acolorado at fsu.edu or Amy Walker at (850) 644-4477, azwalker at fsu.edu or hrcourtesydocs at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 24410 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon Sep 23 13:32:25 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 23 Sep 2024 17:32:25 +0000 Subject: [HRMS] =?windows-1252?q?Early_Processing_=96_Pay_Period_G?= Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Out of an abundance of caution due to potential impacts to our area from a tropical disturbance in the Gulf, the payroll schedules for pay period ?G? (ending 9/26/24) will be accelerated. This is not an announcement of the operational status of the University. Any update to the University's operational status will be posted at FSU Alert. Employees and supervisors should enter and approve time by the deadlines outlined below. Departments should ensure a representative is available during processing to review payroll reports and address any errors identified. Payroll Schedule ?G? Overview: Tuesday, 9/24/24 ? Time Entry Deadline Wednesday, 9/25/24 ? Approvals Deadline (12:00 pm) and First Cost Center Report (~1:00 pm) Monday, 9/30/24 ? Second Cost Center Report and 10:30 am Case Deadline Tuesday, 10/1/24 ? Final Cost Center Report Questions? Contact Christine Conley at caconley at fsu.edu or (850) 644-1978. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Tue Sep 24 13:00:51 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 24 Sep 2024 17:00:51 +0000 Subject: [HRMS] Accelerated Payroll: Approvals Deadline - Wednesday, 9/25 Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. As previously announced, the payroll schedule for 'G' has been accelerated. Although the University is scheduled to be closed tomorrow, central offices and department representatives should still be available to monitor time entry, approvals, emails, and the Cost Center. The Tallahassee area is not expected to get impacts from Helene until overnight Wednesday. Please ensure department representatives are designated as essential and available on Wednesday. The Cost Center Report is your final opportunity to ensure employees in your department are accurately compensated. Failure to review the report may impact an employee's compensation. As a reminder, any additional compensation or comp time for essential personnel can be entered retroactively and will be paid the following pay cycle. Payroll Schedule 'G' Overview: Tuesday, 9/24/24 - Time Entry Deadline Wednesday, 9/25/24 - Approvals Deadline (12:00 pm) and First Cost Center Report (~1:00 pm) Questions? Contact Christine Conley at caconley at fsu.edu or (850)644-1978. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Wed Sep 25 08:00:51 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 25 Sep 2024 12:00:51 +0000 Subject: [HRMS] Timekeeping Guidance for University Closure Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. Due to potential impacts from Helene, FSU's Tallahassee campus is closed on Wednesday, September 25, Thursday, September 26, and Friday, September 27, 2024. Payroll will be processed for 'G' on Wednesday, September 25, and Departments should have a representative available to review the Cost Center Report to ensure employees are paid correctly. The closure extends through two pay periods, 'G' and 'H'. Below is guidance on handling timekeeping and managing hours worked due to the closure. When and why does FSU provide Administrative Leave for the closure? Administrative Leave (Admin Leave) for university closures compensates employees prevented from working due to the closure to make them whole to their daily scheduled hours. Salaried employees (USPS, A&P, Executive Service, and Faculty) normally scheduled to work at a campus location closed on September 25-27, 2024, may receive Administrative Leave equivalent to their established scheduled hours. Departments and employees must enter Administrative Leave Taken - ADMHT on their timesheets with the override code CLOSE. How much Administrative Leave should be entered on my timesheet for September 25-27, 2024? Employees with an established work schedule on the main Tallahassee campus are generally provided 8 hours of Administrative Leave each closure day (see examples below). Employees with an altered work schedule will be provided Administrative Leave based on their established work schedule. Reporting Administrative Leave for the workweek of September 20 - 26 Pay Period 'G': Elapsed Timesheet [cid:image003.png at 01DB0F1F.05403B60] Punch Timesheet [cid:image004.png at 01DB0F1F.05403B60] Reporting Administrative Leave for the workweek of September 27 - October 3 Pay Period 'H': Elapsed Timesheet [cid:image005.png at 01DB0F1F.05403B60] Punch Timesheet [cid:image006.png at 01DB0F1F.05403B60] Employees designated as Essential Personnel. Employees designated by their Dean, Director, Department Head, or designee as Essential Critical Personnel or Medium Priority Personnel should report the correct hours worked during the closure. The compensation of Essential Personnel is contingent upon an employee's FLSA classification, pay band, and essential personnel designation level as outlined in the Essential Personnel Classification & Compensation policy. Nonexempt Essential Critical Personnel Nonexempt employees designated as Essential Critical Personnel should report hours worked with the time reporting code Campus Closure Hours Worked - CCRHP and Administrative Leave Taken (ADMHT) on their timesheets with the override code CLOSE. Below is an example of a USPS nonexempt Essential Critical employee who worked 7 hours on 9/25/24: [cid:image007.png at 01DB0F1F.05403B60] Exempt Essential On-site Critical Personnel and Medium Priority Personnel Exempt employees in pay bands 1 - 10 designated as Essential Critical Personnel or Medium Priority Personnel should report Straight-time Comp Earned - REGCE for hours worked and Administrative Leave Taken (ADMHT) on their timesheets with the override code CLOSE. Below is an example of an A&P exempt Essential Critical employee who worked 5 hours on 9/25/24: [cid:image008.png at 01DB0F1F.05403B60] Nonexempt On-site Medium Priority Personnel Nonexempt employees designated as Medium Priority Personnel or approved to work more than the required number of hours in the workweek can report Straight-time Comp Earned - REGCE and Administrative Leave Taken (ADMHT). Generally, the required number of hours for the week of 9/20 - 9/26 is 24, and for 9/27 - 10/3 is 32. Nonexempt employees not designated as Medium Priority or not approved to work more than the required hours should have their Administrative Leave reduced. Below is an example of a USPS nonexempt Medium Priority employee approved to work 4 hours during the closure: [cid:image009.png at 01DB0F1F.05403B60] Below is an example of a USPS nonexempt employee who was approved to work an additional hour on Tuesday but did not work during the closure: The punches or justification for the additional hour worked may be logged in the comments. [cid:image010.png at 01DB0F1F.05403B60] What do I do with OPS Employees? Per University Policy, OPS employees are not eligible to receive Administrative Leave. * OPS Nonexempt Employees (paid for time worked) do not receive Administrative Leave. Only hours worked on September 25-27 should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded on September 25-27, their compensation for the week will not be impacted. Other Time Reporting Examples Workers' Compensation Since most employees receive Workers' Compensation for approximately two-thirds of their wages, their Administrative Leave will be proportional and generally will be 2.75. See example below: Fri 9/20 Sat 9/21 Sun 9/22 Mon 9/23 Tue 9/24 Wed 9/25 Thu 9/26 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 Sick Leave Taken - SKCHT 2.75 2.75 Administrative Leave - CLOSE Family and Medical Leave If an employee is on continuous Parental Leave with FMLA, they must report PARLV and FMLAT for the Administrative Closure. The corresponding leave code can be sick leave, vacation leave, straight-time compensatory leave used, overtime compensatory leave used, or leave without pay: Fri 9/20 Sat 9/21 Sun 9/22 Mon 9/23 Tue 9/24 Wed 9/25 Thu 9/26 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 Administrative Leave - CLOSE 8 8 8 Sick Leave Taken - SKCHT Overtime If a nonexempt employee works more than 40 hours during the workweek, they may be eligible for Overtime Payment or OT Comp Earned. Below is an example of a nonexempt employee who physically worked a total of 44 hours for the workweek. Specifically, they worked 11 hours Friday - Tuesday. Time Administration will convert the 4 hours to Overtime Pay. Regular hours worked over the required workweek hours (typically 24) will need to be reported as Straight-time Comp Earned - REGCE. Fri 9/20 Sat 9/21 Sun 9/22 Mon 9/23 Tue 9/24 Wed 9/25 Thu 9/26 8 9 11 Regular Hours Worked - REGHP 8 8 Administrative Leave - CLOSE 3 11 2 Straight Time Comp Earned - REGCE Questions? Please contact an HR Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 13715 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 44038 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 53681 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: image010.png Type: image/png Size: 49519 bytes Desc: image010.png URL: From HR-FSUimportantmessage at fsu.edu Wed Sep 25 11:12:41 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 25 Sep 2024 15:12:41 +0000 Subject: [HRMS] Accelerated Payroll: Final Confirmation- Wednesday, 9/25 Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Out of an abundance of caution due to potential impacts to our area from Hurricane Helene, HR will not be issuing a Cost Center 2 and will move to the final confirmation of pay period 'G' (ending 9/26/24) beginning at 4:00 pm today. This is not an announcement of the operational status of the University for Monday. Any update to the University's operational status will be posted at FSU Alert. Please use Cost Center 1, released around 1:00 pm today, to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met the deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is today at 4:00 pm (EST). Cases submitted after 4:00 pm today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. Payroll Schedule 'G' Overview: Wednesday, 9/25/24, 12:00 pm - Approvals Deadline Wednesday, 9/25/24, ~1:00 pm - First Cost Center Report Wednesday, 9/25/24, 4:00 pm - FSU Service Center Case Deadline Monday, 9/30/24 - Final Cost Center Report Questions? Contact Christine Conley at caconley at fsu.edu or (850) 644-1978. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Wed Sep 25 11:32:40 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 25 Sep 2024 15:32:40 +0000 Subject: [HRMS] Approvals 30-Minute Notice Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Questions? Contact an Attendance & Leave representative. Dept Department Pending Approvals 070017 A&S Learning Assistants 26 049000 Alumni Affairs 58 208000 Behavioral Sci and Social Med 353 074000 Biological Science 2 039000 Building Services 1191 099000 CARE (UGS) 164 123000 CEHHS Dean 25 124000 CEHHS Office of Research 2 123011 CEHHS Strategic Outreach & Rec 23 235060 Camp Rec Ropes Challenge 23 235009 Campus Recreation- Salary 1 208004 Center for Integrated Health 13 042020 Central Utilities Plant 2 91 214000 Chemical Engineering 6 075000 Chemistry & Biochemistry 54 215000 Civil & Environmental Engineer 22 161000 Coll of Social Sciences 75 144000 College of Law 34 182000 Communication 5 183000 Communication Disorders 42 009000 Compliance and Ethics 13 080000 Computer Science 124 201013 Continuous Quality Improvement 33 202011 Creative Services 1 225000 Ctr for Advanced Power Systems 16 194000 Dance Dep't Operation 4 171000 DeVoe Moore Center 16 142000 Dean Coll of Social Work 2 114000 Dean College of Business 2 212000 Dean College of Engineering 18 187000 Dean College of Music 47 239002 Dept of Student Government 12 126000 Edu Psychology & Learning Sys 34 212008 Engineer Undergrad Acad & Stdt 64 212016 Engineering Marketing 14 077000 English 8 011000 Enterprise Resource Planning 2 170001 FL Center for Public Managment 9 202200 FMPP Operations 6 231000 FSU Childcare Centers 18 053000 FSU Foundation 41 202403 FSU PrimaryHealth 6 131000 FSUS Administration 2 039004 Fac Services Housing Custodial 5 041051 Fac Services Housing Maintenan 168 039003 Fac Services Union Custodial 3 041052 Fac Services Union Maintenance 20 038000 Facilities Admin Services 6 041013 Facilities Maintenance 422 044000 Facilities Planning 11 057009 Faculty Development & Advment 12 206000 Family Medicine & Rural Health 77 029006 Foundation Accounting 4 071000 Geophysical Fluid Dynamics Ins 2 040000 Grounds 31 135000 Health, Nutrition, & Food Sci 1 136000 Human Development & Family Sci 3 203008 Immokalee Med Sc Training Site 10 217000 Industrial & Manufacturing Eng 8 108000 Information Technology Service 91 057050 Innovation Hub 32 073000 Inst of Molecular Biophysics 2 204004 Inst. Pediatric Rare Diseases 10 202500 Interdisciplinary Medical Sci 22 169000 International Affairs 6 179000 International Programs 3 186000 Learning Systems Institute 29 041012 Maint Const Labor 32 113015 Materials Science & Eng. 20 320000 Materials Science Engineering 2 081000 Mathematics 12 218000 Mechanical Engineering 60 202003 Med Clinical Learning Center 45 201008 Med Facilities and Operations 20 201003 Med Finance & Administration 14 202008 Med Outreach & Advising 108 201004 Med Public Affairs & Communica 11 202002 Medical Library 2 205000 Medicine Clinical Sciences 2 201001 Medicine Info Technology 48 201000 Medicine Instruction 1 203001 Medicine Orlando 10 202009 Medicine Student Affairs 5 048000 News & Research Communication 4 202010 PA Program 1 163000 Pepper Inst on Aging & Pub Pol 12 084000 Physics 8 001000 President's Office 3 089000 Psychology 41 170000 Public Administration 7 026000 Public Safety 2 188000 Ringling Center for the Arts 5 130000 School of Teacher Education 4 161006 Soc Sci Geographic Info Std 1 161013 Soc Sci Living Learning Ctr 18 066000 Strozier Library 113 001009 Student Veterans Center 2 057019 Title IX 6 208006 Translational Behavioral Resea 107 054000 University Communications 3 238000 University Housing 2 502000 University Marketing 393 167000 Urban & Regional Planning 6 219000 VP Research 2 055011 WFSU Content 22 055014 WFSU Membership 1 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15640 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Wed Sep 25 12:05:50 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 25 Sep 2024 16:05:50 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Please continue checking until 4:00 pm today for pending approvals because of the corrections and data changes. Questions? Contact an Attendance & Leave representative. Dept Department Pending Approvals 099000 CARE (UGS) 23 123000 CEHHS Dean 25 124000 CEHHS Office of Research 2 123011 CEHHS Strategic Outreach & Rec 23 233000 Career Center 2 214000 Chemical Engineering 6 075000 Chemistry & Biochemistry 54 215000 Civil & Environmental Engineer 22 161000 Coll of Social Sciences 75 144000 College of Law 2 183000 Communication Disorders 24 080000 Computer Science 130 194000 Dance Dep't Operation 4 212000 Dean College of Engineering 18 098000 Dean Undergraduate Studies 2 212008 Engineer Undergrad Acad & Stdt 64 212016 Engineering Marketing 14 011000 Enterprise Resource Planning 2 170001 FL Center for Public Managment 9 231000 FSU Childcare Centers 18 131000 FSUS Administration 2 041013 Facilities Maintenance 3 044000 Facilities Planning 11 057009 Faculty Development & Advment 12 286000 Fl Center For Reading Res 2 071000 Geophysical Fluid Dynamics Ins 2 040000 Grounds 5 135000 Health, Nutrition, & Food Sci 1 136000 Human Development & Family Sci 3 217000 Industrial & Manufacturing Eng 8 108000 Information Technology Service 31 169000 International Affairs 6 179000 International Programs 1 186000 Learning Systems Institute 3 113015 Materials Science & Eng. 20 320000 Materials Science Engineering 2 081000 Mathematics 12 218000 Mechanical Engineering 60 202003 Med Clinical Learning Center 2 201003 Med Finance & Administration 5 305050 PCC Police & Public Safety 2 019000 Parking & Transportation 1 163000 Pepper Inst on Aging & Pub Pol 12 084000 Physics 4 089000 Psychology 41 026000 Public Safety 5 130000 School of Teacher Education 4 161006 Soc Sci Geographic Info Std 1 161013 Soc Sci Living Learning Ctr 18 066000 Strozier Library 24 030000 Univ Business Administrators 4 054000 University Communications 3 502000 University Marketing 76 219000 VP Research 2 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15640 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Wed Sep 25 14:00:24 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 25 Sep 2024 18:00:24 +0000 Subject: [HRMS] Cost Center Delay Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. There is a delay in the release of the Cost Center, initially scheduled for 1:00 pm today. We anticipate the issue to be resolved in approximately 30 minutes. Once the Cost Center is available, an announcement will go out. We apologize for the inconvenience. As a reminder, the deadline for submitting FSU Service Center cases is today at 4:00 pm. Questions? Contact Christine Conley at caconley at fsu.edu or (850) 644-1978. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Wed Sep 25 14:24:21 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 25 Sep 2024 18:24:21 +0000 Subject: [HRMS] Cost Center Report - Pay Period G Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'G' The preliminary version of the Cost Center Report for Payroll 'G' (pay period ending 9/26/2024) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 4:00 p.m. (EST) today. Cases submitted after 4:00 pm today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Mon Sep 30 07:36:44 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 30 Sep 2024 11:36:44 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'G' The final version of the Cost Center Report for Payroll 'G' (pay period ending 9/26/2024) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: