[HRMS] Excess Annual Leave Rollover & Retention

[HR Important Message]

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An important message from FSU Office of Human Resources

This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.
Please notify all employees in your department of this important information.

As announced earlier<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Farticle%2Fexcess-annual-leave-rollover-retention-6&data=05%7C02%7Chrms%40lists.fsu.edu%7C0a747ff717084aa80e0008dd057dc637%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638672759924499666%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=P4E1qfZNuirD7ztiB%2F4d4k6fGODgfGLiIKNliap2GCs%3D&reserved=0> this month, the University has increased the maximum annual leave year-end limit by 80 hours. Employees with hours above the 2024 maximum year-end annual leave limit as of December 19, 2024, will have those hours converted to sick leave at the end of Pay Period "N" (January 02, 2025). Employees can view their new leave balances on January 7, 2025.

Maximum Year-End Annual Leave Balances:

All hours beyond these limits are considered excess annual leave.

Employee Type
Maximum Year-End Annual Leave Balance
USPS
320
A&P
432
Faculty (12-month)
432
Executive Service
560

Employees who do not want to retain the 80 hours of annual leave and would like hours above the normal pay plan limit for their classification converted to sick leave will need to complete the Request to Roll Over Excess Annual Leave Hours to Sick form<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu2186%2Ffiles%2FPDF%2FForms%2FRequest%2520to%2520Rollover%2520Excess%2520Annual%2520Leave%25202024.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7C0a747ff717084aa80e0008dd057dc637%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638672759924499666%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=E%2BPFGfTfh4DBAaNYFGhsebImsdeciKwtKjOytzxUKfs%3D&reserved=0>. The completed form must be received in Human Resources by December 6, 2024, to be eligible for review and processing.
The increase to the 2024 maximum year-end annual leave balances will NOT impact the lifetime maximum leave payout limits outlined in policy. All leave payouts will be in accordance with normal maximum payout amounts.

How to Determine if Employees Have Excess Annual Leave Balances:
Departments can use this OMNI query to identify employees with excess annual leave balances.

Query by Department (require DEPTID to run)
FSU_TL_LEAVE_BAL_MAX_DEP_RET80
EE Vac Bal> Carry +80 by Dept
FSU_TL_LEAVE_BAL_MAX_EE_RET80
By EE Vac Leave Bals > Max +80

Questions? Please contact a member of the Attendance & Leave staff<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fabout-us%2Fcontacts%3Ftid%3D16&data=05%7C02%7Chrms%40lists.fsu.edu%7C0a747ff717084aa80e0008dd057dc637%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638672759924499666%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=P0TFhmNUf0uuN5ff4G16tNS5gXyJ2x3V9Z1OGfYSKA4%3D&reserved=0>.



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