From HR-FSUimportantmessage at fsu.edu Fri Nov 1 09:00:16 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 1 Nov 2024 13:00:16 +0000 Subject: [HRMS] Compensatory Leave Payouts Message-ID: [A close up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Any unused compensatory leave earned through December 5, 2024, will be paid out on paychecks issued December 13, 2024. Employees wishing to retain their compensatory leave may submit a Request to Retain Compensatory Leave Form by November 26, 2024. Per FSU policy, supervisors may require employees to use their compensatory leave rather than having it paid out or carried forward, provided that this usage requirement does not violate any applicable collective bargaining agreement provisions. Compensatory leave hours may only be earned or used with prior supervisory approval. When employees use leave for purposes other than qualifying sick events, compensatory leave must be used first, instead of vacation leave, to reduce the cost of the compensatory leave payout. Departments may use the FSU_TL_VACHT_W_COMP_BAL query in OMNI HR each pay period to identify employees using vacation leave while maintaining a compensatory leave balance. Time entry should be corrected to use compensatory leave instead of vacation leave. OMNI HR Queries Departments can use the queries listed below to identify employees with compensatory leave. Queries by Department (require DEPTID to run) FSU_TL_COMP_BAL_BY_DEPT Shows compensatory leave balances by department (straight-time and overtime). FSU_TL_COMP_EARN_TAKEN_DEPT Shows a history of straight-time and overtime compensatory leave earned, used, and paid out by Department ID within a given date range. 12/08/2023 - 12/05/2024 are the dates for the current payout period unless compensatory leave was retained by an employee from a previous payout period. Queries by Employee (require EMPLID to run) FSU_TL_COMP_BAL_BY_EMPLID Shows a complete OMNI HR history of all compensatory leave earned and used for an employee with their balances (straight-time and overtime). Note: The "Sum Quantity" is the total of the hours entered on timesheets. The queries only include payable time. If compensatory leave used is not approved and has not been processed, the hours will not be on the query. Requests to "Carry Forward" Unused Compensatory Leave Compensatory leave may be retained rather than paid out. Employees may request to retain their unused compensatory leave as follows: 1. Submit the Request to Retain Compensatory Leave Form to their supervisor and Dean, Director, or Department Head. 1. Once approved by the department, all retention request forms must be forwarded to Human Resources for review and final approval by the Associate Vice President for Human Resources. Send completed forms to Attendance and Leave at hr-AttendanceLeave at fsu.edu. 1. Deadline: Request to Retain Compensatory Leave Retention Forms must be received in Human Resources by November 26, 2024. If the employee's compensatory leave balance on December 5, 2024, is less than one hour, it will be paid out and CANNOT be carried forward. Questions? Contact Tyler Beasley at tcbeasley at fsu.edu or (850) 644-9641. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 24410 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Nov 1 10:00:14 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 1 Nov 2024 14:00:14 +0000 Subject: [HRMS] Excess Annual Leave Rollover & Retention Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Employees' annual (vacation) leave balances over the maximum year-end balance are converted into sick leave on an hour-for-hour basis at the end of each calendar year. As outlined in policy, the University can approve the retention of excess annual leave, and the University will increase the maximum year-end limits for the calendar year 2024. Staff and Faculty will automatically retain up to 80 hours of annual leave beyond the normal maximum for their classification to use in the calendar year 2025. 2024 Maximum Year-End Annual Leave Balances: Employee Type Maximum Year-End Annual Leave Balance USPS 320 A&P 432 Faculty (12-month) 432 Executive Service 560 Hours over the 2024 maximum year-end annual leave balances as of December 19, 2024, will be converted to sick leave. Employees are not eligible to retain annual leave beyond the 2024 maximum year-end limits. Employees who do not want to retain the 80 hours of annual leave will have the option to be excluded and will have hours above the normal maximum year-end balance for their classification converted to sick leave. Additional information on how employees may opt out of the automatic retention process will be released in a separate communication. The increase to the 2024 maximum year-end annual leave balances will NOT impact the lifetime maximum leave payout limits outlined in policy. All leave payouts will be in accordance with normal maximum payout amounts. Questions? Please contact a member of the Attendance & Leave staff. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14275 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Thu Nov 7 11:33:07 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 7 Nov 2024 16:33:07 +0000 Subject: [HRMS] Approvals 30-Minute Notice Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Questions? Contact an Attendance & Leave representative. Dept Department Pending Approvals 070017 A&S Learning Assistants 4 283200 Aero, Mech, Energy Center 44 049000 Alumni Affairs 102 006002 Athletics Administration 712 160000 CAPD Operations 5 229000 CARE (DSA) 2 099000 CARE (UGS) 150 123000 CEHHS Dean 36 123006 CEHHS OASIS 1 124000 CEHHS Office of Research 70 123011 CEHHS Strategic Outreach & Rec 3 235055 Camp Rec Intramurals 495 235009 Campus Recreation- Salary 5 236000 Center for Global Engagement 143 042020 Central Utilities Plant 2 1 213000 Challenger Learning Center 27 214000 Chemical Engineering 133 075000 Chemistry & Biochemistry 1 215000 Civil & Environmental Engineer 120 165000 Claude Pepper Center 4 141000 Coll of Criminology & Crim Jst 2 161000 Coll of Social Sciences 29 144000 College of Law 102 182000 Communication 183 183000 Communication Disorders 42 232000 Counseling & Psychological Ser 3 150002 Ctr Info Mang & Educate Serv 3 059000 Ctr Ocean Atmos Prediction Stu 1 154000 Ctr for Adv of Human Rights 30 225000 Ctr for Advanced Power Systems 6 152000 Ctr for Econ Forecast & Anly 34 234000 Ctr for Ldrsp & Service (CLS) 146 157000 Ctr for Prev & Early Intervent 1 228007 DSA-Marketing & Communications 26 194000 Dance Dep't Operation 58 171000 DeVoe Moore Center 150 070000 Dean Coll of Arts & Sciences 3 142000 Dean Coll of Social Work 14 114000 Dean College of Business 10 181000 Dean College of Comm & Inform 4 187000 Dean College of Music 187 098000 Dean Undergraduate Studies 3 230000 Dept Student Supp & Transition 103 731000 Dept of Student Engagement 63 239002 Dept of Student Government 43 069000 Earth, Ocean & Atmospheric Sci 80 216000 Electrical & Computer Engineer 8 212008 Engineer Undergrad Acad & Stdt 59 212004 Engineering Machine Shop 81 212016 Engineering Marketing 50 011000 Enterprise Resource Planning 17 024000 Environmental Health & Safety 5 283000 FL CTR for ADV Aero-propulsion 79 158000 FL Conflict Resolution Consort 40 156000 FL Ctr for Prevention Rsch 23 162000 FL Public Affairs Ctr 1 231000 FSU Childcare Centers 101 224000 FSU Coastal & Marine Lab 20 053000 FSU Foundation 71 281000 FSU Research Foundation 18 178000 FSU-Teach A&S/COE 1 131000 FSUS Administration 6 038000 Facilities Admin Services 4 044000 Facilities Planning 21 057009 Faculty Development & Advment 41 112003 Florida Virtual Campus 2 029006 Foundation Accounting 1 050000 Governmental Relations 12 040000 Grounds 8 135000 Health, Nutrition, & Food Sci 4 079000 History 4 136000 Human Development & Family Sci 20 108012 Information Tech Admin ITAPP 14 108000 Information Technology Service 234 073000 Inst of Molecular Biophysics 18 146000 Inst of Sci & Public Affairs 31 046005 Institutional Research 16 202500 Interdisciplinary Medical Sci 46 169000 International Affairs 12 179000 International Programs 1 062001 Laboratory Animal Res Training 2 145000 Law Library 170 186000 Learning Systems Institute 11 199001 Master Craftsman Program 5 081000 Mathematics 11 218000 Mechanical Engineering 70 201008 Med Facilities and Operations 2 202001 Medical Education 1 082000 Modern Languages & Linguistics 10 625000 Moran College Entrepreneurship 17 112002 NWRDC-State Data Center 3 227000 Natl High Magnetic Field Lab 1 230004 New Student & Family Programs 201 112000 Northwest Regional Data Center 23 086000 Nuclear Services 9 140002 Nursing Department 5 163000 Pepper Inst on Aging & Pub Pol 20 084000 Physics 72 168000 Political Science 29 089000 Psychology 88 118000 RMI, REE & Legal Studies 36 130000 School of Teacher Education 14 161006 Soc Sci Geographic Info Std 6 161010 Soc Sci Health Policy Research 12 161013 Soc Sci Living Learning Ctr 2 172000 Sociology 21 220000 Sponsored Rsch Administration 5 128000 Sport Management 3 176000 Stavros Center 266 228000 Student Affairs 18 098013 UGS Academic Engagement 1130 250006 Union Administration 3 030000 Univ Business Administrators 1 238000 University Housing 16 167000 Urban & Regional Planning 2 219000 VP Research 10 401000 VP University Advancement 3 095000 Women in Math Sci & Engineer 198 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15640 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Thu Nov 7 12:05:41 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 7 Nov 2024 17:05:41 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Friday morning for pending approvals due to processed corrections and data changes. Questions? Contact an Attendance & Leave representative. Dept Department Pending Approvals 064000 Admissions 2 049000 Alumni Affairs 102 006002 Athletics Administration 712 074000 Biological Science 7 229000 CARE (DSA) 2 099000 CARE (UGS) 144 123000 CEHHS Dean 8 123006 CEHHS OASIS 1 124000 CEHHS Office of Research 6 123011 CEHHS Strategic Outreach & Rec 3 235009 Campus Recreation- Salary 7 236000 Center for Global Engagement 143 042020 Central Utilities Plant 2 1 165000 Claude Pepper Center 4 141000 Coll of Criminology & Crim Jst 2 161000 Coll of Social Sciences 25 144000 College of Law 21 182000 Communication 183 183000 Communication Disorders 42 150002 Ctr Info Mang & Educate Serv 3 059000 Ctr Ocean Atmos Prediction Stu 1 228007 DSA-Marketing & Communications 30 171000 DeVoe Moore Center 150 142000 Dean Coll of Social Work 2 181000 Dean College of Comm & Inform 4 187000 Dean College of Music 76 731000 Dept of Student Engagement 1 239002 Dept of Student Government 1 129000 Edu Leadership & Policy Stds 5 216000 Electrical & Computer Engineer 8 212008 Engineer Undergrad Acad & Stdt 65 212004 Engineering Machine Shop 81 212016 Engineering Marketing 50 011000 Enterprise Resource Planning 1 231000 FSU Childcare Centers 105 224000 FSU Coastal & Marine Lab 2 053000 FSU Foundation 65 202403 FSU PrimaryHealth 2 281000 FSU Research Foundation 18 178000 FSU-Teach A&S/COE 1 131000 FSUS Administration 18 039004 Fac Services Housing Custodial 1 038000 Facilities Admin Services 4 044000 Facilities Planning 6 029006 Foundation Accounting 1 079000 History 4 108012 Information Tech Admin ITAPP 2 108000 Information Technology Service 90 169000 International Affairs 12 199001 Master Craftsman Program 1 082000 Modern Languages & Linguistics 10 140002 Nursing Department 1 084000 Physics 2 089000 Psychology 46 130000 School of Teacher Education 5 161013 Soc Sci Living Learning Ctr 2 220000 Sponsored Rsch Administration 5 088000 Statistics 1 176000 Stavros Center 266 228000 Student Affairs 18 098013 UGS Academic Engagement 310 502000 University Marketing 2 167000 Urban & Regional Planning 2 219000 VP Research 6 401000 VP University Advancement 3 095000 Women in Math Sci & Engineer 198 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15640 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Thu Nov 7 13:00:59 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 7 Nov 2024 18:00:59 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'J' REMINDER: Payroll Processing is early for Pay Period J. The first version of the Cost Center Report for Payroll 'J' (pay period ending 11/7/24) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Friday, November 8, 2024. Cases submitted after 10:30 a.m. on Friday will not be worked before the payroll calculation is completed, and the employee will be paid incorrectly. Do not wait until Friday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Nov 8 07:30:35 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 8 Nov 2024 12:30:35 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'J' REMINDER: Payroll Processing is early for Pay Period J. The second version of the Cost Center Report for Payroll 'J' (pay period ending 11/7/24) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Nov 8 09:00:39 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 8 Nov 2024 14:00:39 +0000 Subject: [HRMS] Timekeeping Guidance for Veterans Day, Fall & Thanksgiving Holidays Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. The Veterans Day holiday occurs on November 11, 2024. The Fall Break and Thanksgiving holidays occur November 27-29, 2024. This guidance applies to Pay Period's 'K' and 'L.' The payroll processing schedule for Pay Period 'K' is accelerated. The payroll processing schedule for Pay Period 'L' is normal. To be paid for the holiday, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) for at least a portion of the scheduled workday before the holiday. * Full-time employees receive 8 hours of leave for holidays. Part-time employees receive a proportionate number of holiday leave hours based on their FTE. * Example - While a 1.0 FTE employee gets 8 hours of paid holiday leave for each day, a 0.75 FTE employee would get 6 hours of paid holiday leave. * If you have employees on alternate schedules (full-time or part-time), they should be advised to work the appropriate hours for the workweek of November 8 - November 14, November 22 - November 28, and November 29 - December 5, 2024, based on the amount of holiday leave they receive for the holiday. Reporting Veterans Day Holiday for the workweek of November 8 - 14, Reporting Fall Holiday and Thanksgiving Day Holiday for the workweek of November 22 - 28, and Reporting the Day after Thanksgiving for the workweek of November 29 - December 5: Elapsed Timesheet 1. DO NOT ENTER TIME FOR THE HOLIDAY for A&P, AEX, USPS, or Faculty employees using the elapsed timesheet. 2. The OMNI HR elapsed timesheet will show no hours (blank) for November 11 and November 27-29. The holiday hours will be added automatically by the system. See the examples below: [A screenshot of a login form Description automatically generated] [A screenshot of a computer Description automatically generated] [A screenshot of a computer Description automatically generated] Punch Timesheet * Nonexempt USPS employees using the USPS punch timesheet must enter their holiday hours for November 11 and November 27- 29. See the examples below: [A screenshot of a computer Description automatically generated] [A screenshot of a computer Description automatically generated] [cid:image008.png at 01DB31BB.0A6BBD80] OPS Employees OPS employees are not eligible to receive holiday pay. * OPS Nonexempt Employees (paid for time worked) do not receive holiday pay. Only the hours worked should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday, the system will generate pay based on their appointment. Compensatory Leave For full-time USPS or A&P employees who worked on the holiday and/or beyond the required number of hours for the workweek, the Time Reporting Code of "Straight Time Comp Earned - REGCE" should be reported as described in the following scenarios: A&P Exempt * Use "Straight-Time Comp Earned - REGCE" if the employee worked on the holiday (November 11) and worked more than the required 32 hours during the workweek of November 8 - November 14 (8 hours maximum REGCE allowed). * Use "Straight-Time Comp Earned - REGCE" if the employee worked on the holiday (November 27 and November 28) and worked more than the required 24 hours during the workweek of November 22 - November 28 (16 hours maximum REGCE allowed). * Use "Straight-Time Comp Earned - REGCE" if the employee worked on the holiday (November 29) and worked more than the required 32 hours during the workweek of November 29 - December 5 (8 hours maximum REGCE allowed). USPS Nonexempt * Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the workweek of November 8 - November 14 (8 hours maximum REGCE allowed). * Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 24 hours during the workweek of November 22 - November 28 (16 hours maximum REGCE allowed). * Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the workweek of November 29 - December 5 (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Overtime Comp Leave Earned - enter OTCCE for hours over 40. * To generate Overtime Pay - enter either OVHHP or REGHP for hours over 40. USPS Exempt * Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the workweek of November 8 - November 14 (8 hours maximum REGCE allowed). * Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 24 hours during the workweek of November 22 - November 28 (16 hours maximum REGCE allowed). * Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the workweek of November 29 - December 5 (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Straight-time Comp Leave Earned - enter REGCE for hours over 40. * To generate Pay at the Straight-time Rate - enter REGHP for hours over 40. Other Types of Leave Employees on Workers' Compensation Since most of these employees receive Workers' Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). The Workers' Compensation and the holiday amounts must be reported on the timesheet. Elapsed timesheet example for the holiday workweeks: Fri 11/8 Sat 11/9 Sun 11/10 Mon 11/11 Tue 11/12 Wed 11/13 Thu 11/14 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 Holiday - HOLHT Fri 11/22 Sat 11/23 Sun 11/24 Mon 11/25 Tue 11/26 Wed 11/27 Thu 11/28 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 -5.25 Holiday - HOLHT Fri 11/29 Sat 11/30 Sun 12/1 Mon 12/2 Tue 12/3 Wed 12/4 Thu 12/5 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 Holiday - HOLHT Punch timesheet example for the holiday workweeks: Time Reporting Code Quantity Fri - 11/8 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Sat - 11/9 Sun - 11/10 Mon - 11/11 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Tue - 11/12 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 11/13 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Thu - 11/14 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Time Reporting Code Quantity Fri - 11/22 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Sat - 11/23 Sun - 11/24 Mon - 11/25 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Tue - 11/26 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 11/27 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Thu - 11/28 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Time Reporting Code Quantity Fri - 11/29 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Sat - 11/30 Sun - 12/1 Mon - 12/2 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Tue - 12/3 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 12/4 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Thu - 12/5 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Employees on Family and Medical Leave If an employee is on continuous FMLA, they MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, do not report FMLAT for the holiday. The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight-time compensatory leave, overtime compensatory leave, or leave without pay. Elapsed timesheet example for the holiday workweeks: Fri 11/8 Sat 11/9 Sun 11/10 Mon 11/11 Tue 11/12 Wed 11/13 Thu 11/14 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 Sick Leave Taken - SKCHT Fri 11/22 Sat 11/23 Sun 11/24 Mon 11/25 Tue 11/26 Wed 11/27 Thu 11/28 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 Sick Leave Taken - SKCHT Fri 11/29 Sat 11/30 Sun 12/1 Mon 12/2 Tue 12/3 Wed 12/4 Thu 12/5 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 Sick Leave Taken - SKCHT Overseas Time Reporting Certain non-US citizens working outside the United States must report Overseas Hours Worked (OVSEA) in conjunction with hours worked/leave. The following is an example of a full-time OPS Exempt employee approved to use this code while working overseas. Elapsed timesheet example for the holiday workweeks: Fri 11/8 Sat 11/9 Sun 11/10 Mon 11/11 Tue 11/12 Wed 11/13 Thu 11/14 8 8 8 8 8 Regular Hours Worked (REGHP) / Contract Hours (REGCP) 8 8 8 8 8 Overseas Hours Worked - OVSEA Fri 11/22 Sat 11/23 Sun 11/24 Mon 11/25 Tue 11/26 Wed 11/27 Thu 11/28 8 8 8 8 8 Regular Hours Worked (REGHP) / Contract Hours (REGCP) 8 8 8 8 8 Overseas Hours Worked - OVSEA Fri 11/29 Sat 11/30 Sun 12/1 Mon 12/2 Tue 12/3 Wed 12/4 Thu 12/5 8 8 8 8 8 Regular Hours Worked (REGHP) / Contract Hours (REGCP) 8 8 8 8 8 Overseas Hours Worked - OVSEA Resources Department Representatives should review time entry queries and myFSU BI reports to ensure their department's timekeeping complies with University guidelines. Please reference the time entry guidance on the HR website. Questions? Please contact a member of the Attendance & Leave staff. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14275 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 97711 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 145413 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 136544 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 218967 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 278277 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 383725 bytes Desc: image008.png URL: From HR-FSUimportantmessage at fsu.edu Tue Nov 12 07:36:24 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 12 Nov 2024 12:36:24 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [A close-up of a logo Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'J' The final version of the Cost Center Report for Payroll 'J' (pay period ending 11/7/2024) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 14928 bytes Desc: image002.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Nov 15 08:59:51 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 15 Nov 2024 13:59:51 +0000 Subject: [HRMS] Excess Annual Leave Rollover & Retention Message-ID: [cid:image002.png at 01DB3736.CFC8DA10] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please notify all employees in your department of this important information. As announced earlier this month, the University has increased the maximum annual leave year-end limit by 80 hours. Employees with hours above the 2024 maximum year-end annual leave limit as of December 19, 2024, will have those hours converted to sick leave at the end of Pay Period "N" (January 02, 2025). Employees can view their new leave balances on January 7, 2025. Maximum Year-End Annual Leave Balances: All hours beyond these limits are considered excess annual leave. Employee Type Maximum Year-End Annual Leave Balance USPS 320 A&P 432 Faculty (12-month) 432 Executive Service 560 Employees who do not want to retain the 80 hours of annual leave and would like hours above the normal pay plan limit for their classification converted to sick leave will need to complete the Request to Roll Over Excess Annual Leave Hours to Sick form. The completed form must be received in Human Resources by December 6, 2024, to be eligible for review and processing. The increase to the 2024 maximum year-end annual leave balances will NOT impact the lifetime maximum leave payout limits outlined in policy. All leave payouts will be in accordance with normal maximum payout amounts. How to Determine if Employees Have Excess Annual Leave Balances: Departments can use this OMNI query to identify employees with excess annual leave balances. Query by Department (require DEPTID to run) FSU_TL_LEAVE_BAL_MAX_DEP_RET80 EE Vac Bal> Carry +80 by Dept FSU_TL_LEAVE_BAL_MAX_EE_RET80 By EE Vac Leave Bals > Max +80 Questions? Please contact a member of the Attendance & Leave staff. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 24785 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Nov 15 10:04:54 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 15 Nov 2024 15:04:54 +0000 Subject: [HRMS] 2024 USPS Performance Evaluations Message-ID: [cid:image002.png at 01DB3741.5D81A120] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please share this information with supervisors and managers of USPS employees. The current USPS performance evaluation rating period will end on December 31, 2024. Supervisors will be responsible for evaluating their employees' performance beginning January 6, 2025, for the 2024 rating period. The performance evaluation is a constructive tool for continued improvement and development and ensures that employees receive feedback on their performance for the rating period. It is essential that performance evaluations are completed in a timely manner. In preparation for the creation of the performance evaluation documents, please review the following deadlines: * Performance evaluations are not required for USPS employees who have been hired or promoted to an A&P position on or after May 1, 2024. Additionally, performance evaluations are not required for USPS employees who were hired or transferred to a new USPS position on or after May 1, 2024, and are in probationary status. These employees will not have evaluations available in OMNI HR. * In order to be fully approved by Compensation Services, position description updates and any management changes that should be reflected on the 2024 evaluation form must be entered by December 6, 2024. * Any position-related changes and/or management changes must be submitted via ePAF. The performance evaluation form will reflect changes made to the position description as long as the effective date for the change is within the rating period. If you or members of your staff have questions regarding the position description or management change updates, please contact your department's assigned Compensation Services analyst. * We are requesting that only substantive position description updates be made. If you have minor updates (i.e., non-substantive changes that do not impact the essential functions of the position), please hold on submitting changes at this time. * The deadline for all performance evaluation documents to be completed is February 28, 2025. * Supervisors and Department Representatives are encouraged to utilize the training resources provided by the Office of Human Resources. Questions? Please reference Policy 4-OP-C-7-G1, or contact the Employee & Labor Relations section at (850) 644-6475. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 11278 bytes Desc: image002.png URL: