[HRMS] 2024 Fall Mass Appointments

[HR Important Message]

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An important message from FSU Office of Human Resources
This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.
Large volumes of Graduate Assistant and Faculty Reappointments must be completed each semester. The Mass Appointments process allows you to reappoint more than one employee at a time. Collaborate with your Academic Coordinator to gather reappointment dates and funding before Mass opens.

Prior to the opening of the Mass Appointment processes, use the FSU_NON_CITIZEN_BY_DEPT query to view a listing of all active non-citizen appointments and review work authorization expiration dates. If any Non-Resident Alien employees have an outdated work authorization expiration date, please reverify their I-9 and provide a copy of the updated work authorization documents to hr-edmdocs at fsu.edu<mailto:hr-edmdocs at fsu.edu>. If an employee has an expired work authorization when Graduate Assistant or Faculty Mass opens, the department must complete an ePAF to reappoint the employee.

Fall 2024 Graduate Assistant Mass Appointments
Fall 2024 appointments must have a minimum appointment period of at least five (5) business days before the first day of classes through the last day of finals, as outlined in the academic calendar. Appointments for teaching assignments that require grading duties shall continue through the grade submission deadline. Where practicable, graduate assistants appointed in the Fall 2024 and Spring 2025 semesters should have a continuous appointment between semesters without a break in funding. Departments should prioritize issuing such continuous appointments before utilizing graduate assistants only for an individual semester.

GA Mass Appointments are entered by Department Representatives in OMNI HR and then made available in batches to Department Managers for approval. As a reminder, a minimum of $23.08 per hour is required. Please ensure your period amount calculation meets or exceeds this hourly rate.

As previously communicated in the 2023-2024 and 2024-2025 GA Stipend Increase memorandum<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu2186%2Ffiles%2FPDF%2FPublications%2FGA%2520Stipend%2520Memo%25202023-2024_2024-2025.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7C39c2b2b7bf9b46d2929a08dc896f0288%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638536357084484869%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=q%2FCY6mb29OK4wnH%2BVaFI90GqoihdO%2FraCz6%2FjW6U2fI%3D&reserved=0>, GAs will receive a 4% increase in pay and an increase in the minimum stipend in September 2024. Increases will be centrally administered at that time, and no action by the department/program will be needed for implementation.

Timeline for the 2024 Fall Graduate Mass Appointments Process
Tuesday, July 2 - Thursday, July 11
Graduate Mass Appointments open to Department Representatives (Originator) for entry.

Friday, July 12 -Wednesday, July 17
Open for Manager approval for all Graduate changes.
Thursday, July 18 -  Tuesday, July 23
Open for Department Representatives (Originator) to review and update any changes per Manager.
Wednesday, July 24 - Friday, July 26
Open for Manager to approve final changes.
Monday, July 29
Appointments available for confirmation in OMNI HR.

Please reference the Graduate Assistant Mass Appointment Schedule<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu2186%2Ffiles%2FPDF%2FPublications%2Ftimeandleave%2F2024%2520Fall%2520Graduate%2520Assistant%2520Mass%2520Schedule.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7C39c2b2b7bf9b46d2929a08dc896f0288%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638536357084484869%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=eEGkHoEsIDkpGGZZcXMu5VcyejBHMm9Cxr%2BsYEiwGA8%3D&reserved=0> and job aid for Graduate Assistant Mass Appointments<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu2186%2Ffiles%2FPDF%2FPublications%2Ftraining%2FGraduateAssistantMassAppointments.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7C39c2b2b7bf9b46d2929a08dc896f0288%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638536357084484869%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=dNqcBQbEbPw6S%2Fi6zfWHIFPAIFzVUD7kunJs6RCaZSE%3D&reserved=0>.


Fall 2024 Faculty Mass Appointments
With the exceptions noted below, the OMNI HR online Mass Appointments process will produce Fall salaried appointments for 9-month and 10-month faculty needing E&G, Auxiliary, and Contract and Grant appointments. Most salaried Fall appointments, including existing appointments, should be entered into the OMNI HR "FAC Enter Mass Appointments" screen by staff in each Dean's, Director's, or Vice President's office.

Faculty on Leave
Faculty members who are currently on a paid or unpaid leave of absence (including sabbaticals) will not be included in the Mass Appointments screens. Please submit a pPAF to return these faculty members from leave and appoint them for the Fall.

Visa Tab
Note the "Visa" tab on the Faculty Mass Appointment screen. If a faculty member's work authorization information was not updated prior to Faculty Mass, you will not be able to appoint the faculty via Mass Appointment. Instead, update the I-9 and attach the work authorization documents via an ePAF to Human Resources to complete the Fall appointment.

Timeline for the 2024 Fall Faculty Appointments Process
Monday, July 8 - Tuesday July 23
Faculty Mass Appointments open to Department Representatives (Originator) for entry.
Wednesday, July 24
Appointments available for confirmation in OMNI HR.

Please reference the Faculty Mass Appointment Schedule<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu2186%2Ffiles%2FPDF%2FPublications%2Ftimeandleave%2F2024%2520Fall%2520Faculty%2520Mass%2520Schedule.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7C39c2b2b7bf9b46d2929a08dc896f0288%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638536357084484869%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=LqxEytDoq6rGpYrOVGQK1BaSi4mIpvpvhqulJyrCgHc%3D&reserved=0> and job aid for Faculty Mass Appointments<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhr.fsu.edu%2Fsites%2Fg%2Ffiles%2Fupcbnu2186%2Ffiles%2FPDF%2FPublications%2Ftraining%2FFacultyMassAppointments.pdf&data=05%7C02%7Chrms%40lists.fsu.edu%7C39c2b2b7bf9b46d2929a08dc896f0288%7Ca36450ebdb0642a78d1b026719f701e3%7C0%7C0%7C638536357084484869%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=tdIcI%2Feu24V6auZ2SmRbF%2B2K7qZs7nhzd39%2FkXCiQB0%3D&reserved=0>.

Questions? Please contact Amelia Colorado at (850) 644-6846, acolorado at fsu.edu<mailto:acolorado at fsu.edu> or Amy Walker at (850) 644-4477, azwalker at fsu.edu<mailto:azwalker at fsu.edu> or hrcourtesydocs at fsu.edu<mailto:hrcourtesydocs at fsu.edu>.



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