From HR-FSUimportantmessage at fsu.edu Mon Jun 3 16:15:17 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 3 Jun 2024 20:15:17 +0000 Subject: [HRMS] Graduate Assistant Recertification Petition Message-ID: [cid:image002.png at 01DAB5D0.F2712FA0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please see the attached Public Employees Relations Commission (PERC) Form 5A on behalf of The Graduate School and Office of Human Resources. This form provides important recertification information for the UFF-FSU-GAU Collective Bargaining Unit. The notice must be posted in conspicuous places where it can be readily seen by graduate assistants, including all places where notices concerning personnel rules or policies are customarily posted. This includes any locations, which all employers should maintain, where your department posts required notices pursuant to other employment laws and workplace policies. Questions? Please contact Rebecca Peterson at rpeterson at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: GA Recertification Petition-PERC Form 5A.pdf Type: application/pdf Size: 101793 bytes Desc: GA Recertification Petition-PERC Form 5A.pdf URL: From HR-FSUimportantmessage at fsu.edu Thu Jun 6 09:02:29 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 6 Jun 2024 13:02:29 +0000 Subject: [HRMS] 2024-2025 Staff Market Increase Message-ID: [cid:image002.png at 01DAB7EA.D52F0630] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please see the attached memorandum regarding the 2024-2025 Staff Market Increase. Questions? Contact Employee & Labor Relations at (850) 644-6475. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2024-2025 Staff Market Increase Memo.pdf Type: application/pdf Size: 249813 bytes Desc: 2024-2025 Staff Market Increase Memo.pdf URL: From HR-FSUimportantmessage at fsu.edu Fri Jun 7 11:35:07 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 7 Jun 2024 15:35:07 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image001.png at 01DAB8CD.F27A9FE0] An important message from FSU Office of Human Resources This message has been approved by Stephanie Saltos, Sr. HR Specialist of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 098013 Academic Engagement 10 283200 Aero, Mech, Energy Center 25 096000 Aerospace Studies 1 049000 Alumni Affairs 91 193000 Art History 8 006002 Athletics Administration 105 046000 Budget Office 3 039000 Building Services 1 160000 CAPD Operations 14 099000 CARE (UGS) 16 123000 CEHHS Dean 1 124000 CEHHS Office of Research 47 235012 Campus Rec Fitness Center 6 235009 Campus Recreation- Salary 4 038006 Campus Sustainability 133 213000 Challenger Learning Center 4 215000 Civil & Environmental Engineer 60 161000 Coll of Social Sciences 224 144000 College of Law 91 185000 College of Motion Picture Arts 2 182000 Communication 95 183000 Communication Disorders 2 080000 Computer Science 230 059000 Ctr Ocean Atmos Prediction Stu 2 114000 Dean College of Business 3 181000 Dean College of Comm & Inform 2 212000 Dean College of Engineering 36 187000 Dean College of Music 72 098000 Dean Undergraduate Studies 3 731000 Dept of Student Engagement 2 216000 Electrical & Computer Engineer 97 212008 Engineer Undergrad Acad & Stdt 8 283000 FL CTR for ADV Aero-propulsion 64 162000 FL Public Affairs Ctr 256 162001 FL Public Affairs Ctr Auxil 1 231000 FSU Childcare Centers 68 224000 FSU Coastal & Marine Lab 15 053000 FSU Foundation 33 053500 FSU Real Estate Foundation 2 281000 FSU Research Foundation 10 178000 FSU-Teach A&S/COE 9 131000 FSUS Administration 422 039004 Fac Services Housing Custodial 24 039003 Fac Services Union Custodial 51 038000 Facilities Admin Services 14 044000 Facilities Planning 14 286000 Fl Center For Reading Res 65 166000 Geography 57 050000 Governmental Relations 20 079000 History 4 217000 Industrial & Manufacturing Eng 38 108012 Information Tech Admin ITAPP 5 108000 Information Technology Service 24 169000 International Affairs 75 062001 Laboratory Animal Res Training 2 177000 LeRoy Collins Institute 42 186000 Learning Systems Institute 11 209000 MED Research & Grad Prgms 20 113015 Materials Science & Eng. 44 202008 Med Outreach & Advising 1 227000 Natl High Magnetic Field Lab 2 086000 Nuclear Services 5 140002 Nursing Department 4 307710 PCC Student Government Council 28 019000 Parking & Transportation 1 084000 Physics 59 057000 Provost & VP Academic Affairs 43 089000 Psychology 10 170000 Public Administration 54 188000 Ringling Center for the Arts 18 137000 Scientific Computing 4 161006 Soc Sci Geographic Info Std 22 161003 Soc Sci Interdisciplinary Pgm 19 220000 Sponsored Rsch Administration 1 128000 Sport Management 1 176000 Stavros Center 8 230010 Stdt Conduct & Community Stand 4 066000 Strozier Library 6 057019 Title IX 5 237000 University Health Services 2 219000 VP Research 7 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jun 7 12:04:11 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 7 Jun 2024 16:04:11 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image001.png at 01DAB8D2.4ABDB300] An important message from FSU Office of Human Resources This message has been approved by Stephanie Saltos, Sr. HR Specialist of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to processed corrections and data changes. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 096000 Aerospace Studies 1 193000 Art History 8 006002 Athletics Administration 90 208000 Behavioral Sci and Social Med 12 160000 CAPD Operations 6 099000 CARE (UGS) 16 123000 CEHHS Dean 1 124000 CEHHS Office of Research 43 235012 Campus Rec Fitness Center 6 235009 Campus Recreation- Salary 4 213000 Challenger Learning Center 4 215000 Civil & Environmental Engineer 60 161000 Coll of Social Sciences 173 144000 College of Law 91 182000 Communication 1 080000 Computer Science 230 181000 Dean College of Comm & Inform 2 212000 Dean College of Engineering 12 216000 Electrical & Computer Engineer 97 212008 Engineer Undergrad Acad & Stdt 8 162000 FL Public Affairs Ctr 1 231000 FSU Childcare Centers 68 053500 FSU Real Estate Foundation 2 281000 FSU Research Foundation 10 039004 Fac Services Housing Custodial 23 041013 Facilities Maintenance 1 044000 Facilities Planning 14 166000 Geography 16 050000 Governmental Relations 20 135000 Health, Nutrition, & Food Sci 2 079000 History 4 217000 Industrial & Manufacturing Eng 38 108012 Information Tech Admin ITAPP 4 169000 International Affairs 75 186000 Learning Systems Institute 6 113015 Materials Science & Eng. 44 227000 Natl High Magnetic Field Lab 2 307710 PCC Student Government Council 28 019000 Parking & Transportation 1 089000 Psychology 10 026000 Public Safety 1 161006 Soc Sci Geographic Info Std 10 161003 Soc Sci Interdisciplinary Pgm 18 176000 Stavros Center 8 230010 Stdt Conduct & Community Stand 4 057019 Title IX 5 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jun 7 13:06:03 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 7 Jun 2024 17:06:03 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image001.png at 01DAB8DA.8E6DE900] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'Y' The first version of the Cost Center Report for Payroll 'Y' (pay period ending 6/6/24) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Monday, June 10, 2024. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed, and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jun 10 07:58:54 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 10 Jun 2024 11:58:54 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image001.png at 01DABB0C.08EC5A80] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'Y' The second version of the Cost Center Report for Payroll 'Y' (pay period ending 6/6/2024) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jun 10 13:01:45 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 10 Jun 2024 17:01:45 +0000 Subject: [HRMS] 2024 Fall Mass Appointments Message-ID: [cid:image002.png at 01DABB2E.FB39A640] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Large volumes of Graduate Assistant and Faculty Reappointments must be completed each semester. The Mass Appointments process allows you to reappoint more than one employee at a time. Collaborate with your Academic Coordinator to gather reappointment dates and funding before Mass opens. Prior to the opening of the Mass Appointment processes, use the FSU_NON_CITIZEN_BY_DEPT query to view a listing of all active non-citizen appointments and review work authorization expiration dates. If any Non-Resident Alien employees have an outdated work authorization expiration date, please reverify their I-9 and provide a copy of the updated work authorization documents to hr-edmdocs at fsu.edu. If an employee has an expired work authorization when Graduate Assistant or Faculty Mass opens, the department must complete an ePAF to reappoint the employee. Fall 2024 Graduate Assistant Mass Appointments Fall 2024 appointments must have a minimum appointment period of at least five (5) business days before the first day of classes through the last day of finals, as outlined in the academic calendar. Appointments for teaching assignments that require grading duties shall continue through the grade submission deadline. Where practicable, graduate assistants appointed in the Fall 2024 and Spring 2025 semesters should have a continuous appointment between semesters without a break in funding. Departments should prioritize issuing such continuous appointments before utilizing graduate assistants only for an individual semester. GA Mass Appointments are entered by Department Representatives in OMNI HR and then made available in batches to Department Managers for approval. As a reminder, a minimum of $23.08 per hour is required. Please ensure your period amount calculation meets or exceeds this hourly rate. As previously communicated in the 2023-2024 and 2024-2025 GA Stipend Increase memorandum, GAs will receive a 4% increase in pay and an increase in the minimum stipend in September 2024. Increases will be centrally administered at that time, and no action by the department/program will be needed for implementation. Timeline for the 2024 Fall Graduate Mass Appointments Process Tuesday, July 2 - Thursday, July 11 Graduate Mass Appointments open to Department Representatives (Originator) for entry. Friday, July 12 -Wednesday, July 17 Open for Manager approval for all Graduate changes. Thursday, July 18 - Tuesday, July 23 Open for Department Representatives (Originator) to review and update any changes per Manager. Wednesday, July 24 - Friday, July 26 Open for Manager to approve final changes. Monday, July 29 Appointments available for confirmation in OMNI HR. Please reference the Graduate Assistant Mass Appointment Schedule and job aid for Graduate Assistant Mass Appointments. Fall 2024 Faculty Mass Appointments With the exceptions noted below, the OMNI HR online Mass Appointments process will produce Fall salaried appointments for 9-month and 10-month faculty needing E&G, Auxiliary, and Contract and Grant appointments. Most salaried Fall appointments, including existing appointments, should be entered into the OMNI HR "FAC Enter Mass Appointments" screen by staff in each Dean's, Director's, or Vice President's office. Faculty on Leave Faculty members who are currently on a paid or unpaid leave of absence (including sabbaticals) will not be included in the Mass Appointments screens. Please submit a pPAF to return these faculty members from leave and appoint them for the Fall. Visa Tab Note the "Visa" tab on the Faculty Mass Appointment screen. If a faculty member's work authorization information was not updated prior to Faculty Mass, you will not be able to appoint the faculty via Mass Appointment. Instead, update the I-9 and attach the work authorization documents via an ePAF to Human Resources to complete the Fall appointment. Timeline for the 2024 Fall Faculty Appointments Process Monday, July 8 - Tuesday July 23 Faculty Mass Appointments open to Department Representatives (Originator) for entry. Wednesday, July 24 Appointments available for confirmation in OMNI HR. Please reference the Faculty Mass Appointment Schedule and job aid for Faculty Mass Appointments. Questions? Please contact Amelia Colorado at (850) 644-6846, acolorado at fsu.edu or Amy Walker at (850) 644-4477, azwalker at fsu.edu or hrcourtesydocs at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 20198 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jun 11 07:59:33 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 11 Jun 2024 11:59:33 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image001.png at 01DABBD5.4ACF78F0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'Y' The final version of the Cost Center Report for Payroll 'Y' (pay period ending 6/6/2024) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Wed Jun 12 09:00:57 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 12 Jun 2024 13:00:57 +0000 Subject: [HRMS] =?windows-1252?q?No_Off-Cycle_Paychecks_for_Period_=93Z?= =?windows-1252?q?=94?= Message-ID: [cid:image002.png at 01DABCA5.A117ACC0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Due to the fiscal year-end and forthcoming accelerated payroll processing, there will be no off-cycle paychecks for pay period ?Z? (ending 06/20/24). Please be diligent in reviewing your department?s preliminary Cost Center Reports to verify paycheck data. Issues reported after the Final Cost Center will not be processed until the paycheck dated 7/12/24. If you find incorrect paycheck data on the first report, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met the deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 am. (EST) on Monday, June 24, 2024. Cases submitted after 10:30 am on Monday will not be worked before the payroll calculation is completed, and the employee will be paid incorrectly. Payroll Schedule ?Z? Overview: Thursday, 06/20/24 ? Time Entry Deadline Friday, 06/21/24 ? Approvals Deadline and First Cost Center Report in myFSU BI Monday, 06/24/24 ? Second Cost Center Report and 10:30 am Case Deadline Tuesday, 06/25/24 ? Final Cost Center Report Questions? Please contact Attendance & Leave. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jun 14 12:58:52 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 14 Jun 2024 16:58:52 +0000 Subject: [HRMS] Timekeeping Guidance for the Juneteenth Holiday Message-ID: [cid:image002.png at 01DABE59.0A770530] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. The Juneteenth holiday occurs on Wednesday, June 19, 2024. The payroll processing schedule for Pay Period 'Z' is normal. However, there will be no off-cycle for Pay Period 'Z'. To be paid for the holiday, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) for at least a portion of the scheduled workday before the holiday. * Full-time employees receive 8 hours of leave for holidays. Part-time employees receive a proportionate number of holiday leave hours based on their FTE. * Example - While a 1.0 FTE employee gets 8 hours of paid holiday leave for each day, a 0.75 FTE employee would get 6. * If you have employees on alternate schedules (full-time or part-time), they should be advised in advance to work the appropriate hours for the workweek of June 14, 2024 - June 20, 2024, based on the amount of holiday leave they receive for the holiday. Reporting the Juneteenth holiday for the workweek of June 14 - June 20: Elapsed Timesheet 1. DO NOT ENTER TIME FOR THE HOLIDAY for A&P, AEX, USPS, or Faculty employees using the elapsed timesheet. 2. The OMNI HR elapsed timesheet will show no hours (blank) for June 19. The holiday hours will be added in automatically by the system. See example below: [cid:image001.jpg at 01DABE5A.9A6E87C0] Punch Timesheet * Nonexempt USPS employees using the USPS punch timesheet (only) must enter their holiday hours for June 19. See example below: [cid:image005.jpg at 01DABE59.0A770530] OPS Employees OPS employees are not eligible to receive holiday pay. * OPS Nonexempt Employees (paid for time worked) do not receive holiday pay. Only the hours worked should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday, the system will generate pay based on their appointment. Compensatory Leave If a full-time USPS or A&P employee worked on the holiday and/or beyond the required number of hours for the workweek, the Time Reporting Code of "Straight-Time Comp Earned - REGCE" should be reported as described in the following scenarios: A&P Exempt * Use "Straight-Time Comp Earned - REGCE" if the employee worked on the holiday (June 19) and worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). USPS Nonexempt * Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Overtime Comp Leave Earned - enter OTCCE for hours over 40. * To generate Overtime Pay - enter either OVHHP or REGHP for hours over 40. USPS Exempt * Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Straight-Time Comp Leave Earned - enter REGCE for hours over 40. * To generate Pay at the Straight-Time Rate - enter REGHP for hours over 40. Other Types of Leave Employees on Workers' Compensation Since most of these employees receive Workers' Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). Both the Workers' Compensation and the holiday amounts need to be reported on the timesheet. Elapsed timesheet example for the holiday workweek: Fri 6/14 Sat 6/15 Sun 6/16 Mon 6/17 Tue 6/18 Wed 6/19 Thu 6/20 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 Holiday - HOLHT Punch timesheet example for the holiday workweek: Time Reporting Code Quantity Fri - 6/14 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Sat - 6/15 Sun - 6/16 Mon - 6/17 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Tue - 6/18 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 6/19 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Thu - 6/20 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Employees on Family and Medical Leave If an employee is on continuous FMLA, they MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, do not report FMLAT for the holiday. (The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight time compensatory leave, overtime compensatory leave, or leave without pay). Elapsed timesheet example for the holiday workweek: Fri 6/14 Sat 6/15 Sun 6/16 Mon 6/17 Tue 6/18 Wed 6/19 Thu 6/20 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 Sick Leave Taken - SKCHT Overseas Time Reporting Certain non-US citizens working outside the United States must report Overseas Hours Worked (OVSEA) in conjunction with hours worked/leave. The following is an example of a full-time OPS Exempt employee who was approved to use this code while working overseas. Elapsed timesheet example for the holiday workweek: Fri 6/14 Sat 6/15 Sun 6/16 Mon 6/17 Tue 6/18 Wed 6/19 Thu 6/20 8 8 8 8 8 Regular Hours Worked (REGHP) / Contract Hours (REGCP) 8 8 8 8 8 Overseas Hours Worked - OVSEA Resources Department Representatives should review time entry queries and myFSU BI reports to ensure their department's timekeeping is compliant with University guidelines. Please reference the time entry guidance on the HR website. Questions? Please contact a member of the Attendance & Leave staff. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 147323 bytes Desc: image005.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 19603 bytes Desc: image001.jpg URL: From HR-FSUimportantmessage at fsu.edu Mon Jun 17 09:00:08 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 17 Jun 2024 13:00:08 +0000 Subject: [HRMS] Final Reminder: Personal Holiday Deadline (USPS Employees Only) Message-ID: [cid:image002.png at 01DAC091.06896730] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please distribute this Personal Holiday deadline reminder to all supervisors and USPS employees. This is a final reminder that USPS employees will lose their 2023-2024 Personal Holiday if it is not taken on or before June 30, 2024. Employees unable to use their 2023-2024 Personal Holiday on or before June 30, 2024, can replace one vacation day with their Personal Holiday. This action will return the vacation leave hours to the employee's available vacation balance. The change must be entered and approved by June 30, 2024. If the entry is more than 90 days in the past, submit a case to HR - Attendance & Leave requesting the change. The 2024-2025 Personal Holiday will be available to eligible USPS employees on July 1, 2024. Personal Holiday Queries * FSU_TL_PERHOL_NOT_TAKEN_DEPT - Shows employees in a department who have not used their Personal Holiday for 2023-2024. * FSU_TL_PERHOL_NOT_TAKEN_GRP - Shows employees in a Group ID who have not used their Personal Holiday for 2023-2024. * FSU_TL_PERHOL_USED_BY_EE - Shows the date and the number of Personal Holiday hours used by an individual for the 2023-2024 fiscal year. Enter 7/1/2023 for the "FY beg date" and 6/30/2024 for the "FY end date." Questions? Contact Stephanie Saltos at (850) 644-9610 or ssaltos at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jun 18 09:00:28 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 18 Jun 2024 13:00:28 +0000 Subject: [HRMS] Employee Class Updates Message-ID: [cid:image002.png at 01DAC15B.A42ABD20] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. To easily identify employees by their appropriate Fringe Benefits Pool category, HR has added several new employee classes. Instead of the employee class "OPS" being assigned to most OPS hires, specific job codes will map to the newly created employee classes: Graduate Assistants, Students, and Federal Work Study. The historical employee class categories of OPS, Visiting in lieu of Adjunct, Post Docs, and Adjunct will continue to be used for any OPS not otherwise classified as a Graduate Assistant, Student, or Federal Work Study. Additionally, we have added two new salaried employee classes that may be used in consultation with Employment & Recruitment Services before the job offer is submitted. * Athletic Coach: Reserved for job codes 9467, 9468, 9469, and 9470. * Conditional: Utilized for A&P new hires who must obtain specific licensure or certifications within an allotted time frame post-hire. Current employees will automatically be updated in the OMNI-HR system on June 27, 2024, effective June 21, 2024. No department action will be required. When creating job offers beginning June 27 in OMNI-HR, graduate assistants, students, and federal work study students will automatically map to their new employee classes. Users will continue to choose the applicable employee class for salaried hires. HR will monitor and update any "in process" or future-dated actions not captured with the mass update. Please visit the Fringe Benefits Pool Project page for the most current information. Questions? Please contact Shelley McLaughlin at sscopoli at fsu.edu or 850-644-7935. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jun 21 11:50:45 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 21 Jun 2024 15:50:45 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image001.png at 01DAC3D1.032839C0] An important message from FSU Office of Human Resources This message has been approved by Stephanie Saltos, Sr. HR Specialist of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 12 283200 Aero, Mech, Energy Center 27 173000 African-American Studies 10 049000 Alumni Affairs 5 006002 Athletics Administration 40 046000 Budget Office 5 039000 Building Services 528 229000 CARE (DSA) 2 099000 CARE (UGS) 123 123000 CEHHS Dean 3 124000 CEHHS Office of Research 22 123011 CEHHS Strategic Outreach & Rec 5 038006 Campus Sustainability 18 207002 Center for Medicine and Law 9 213000 Challenger Learning Center 1 075000 Chemistry & Biochemistry 9 165000 Claude Pepper Center 7 141000 Coll of Criminology & Crim Jst 66 161000 Coll of Social Sciences 161 144000 College of Law 121 185000 College of Motion Picture Arts 102 182000 Communication 15 183000 Communication Disorders 14 080000 Computer Science 108 225000 Ctr for Advanced Power Systems 1 234000 Ctr for Ldrsp & Service (CLS) 2 194000 Dance Dep't Operation 12 142000 Dean Coll of Social Work 1 181000 Dean College of Comm & Inform 11 212000 Dean College of Engineering 22 187000 Dean College of Music 21 098000 Dean Undergraduate Studies 2 230000 Dept Student Supp & Transition 2 731000 Dept of Student Engagement 1 239002 Dept of Student Government 78 069000 Earth, Ocean & Atmospheric Sci 70 164000 Economics 4 129000 Edu Leadership & Policy Stds 6 212008 Engineer Undergrad Acad & Stdt 6 212016 Engineering Marketing 36 077000 English 4 011000 Enterprise Resource Planning 1 283000 FL CTR for ADV Aero-propulsion 70 162000 FL Public Affairs Ctr 240 162001 FL Public Affairs Ctr Auxil 5 231000 FSU Childcare Centers 38 053000 FSU Foundation 89 281000 FSU Research Foundation 1 131000 FSUS Administration 10 038000 Facilities Admin Services 2 041013 Facilities Maintenance 9 044000 Facilities Planning 10 166000 Geography 8 050000 Governmental Relations 2 135000 Health, Nutrition, & Food Sci 60 079000 History 6 266000 InSPIRE 2 108012 Information Tech Admin ITAPP 1 108000 Information Technology Service 37 057050 Innovation Hub 14 046005 Institutional Research 4 169000 International Affairs 16 177000 LeRoy Collins Institute 34 186000 Learning Systems Institute 69 199001 Master Craftsman Program 2 113015 Materials Science & Eng. 36 218000 Mechanical Engineering 23 202009 Medicine Student Affairs 1 082000 Modern Languages & Linguistics 29 625000 Moran College Entrepreneurship 29 112002 NWRDC-State Data Center 4 112000 Northwest Regional Data Center 6 086000 Nuclear Services 4 005000 Ofc of Audit and Advisory Svcs 5 221000 Office of Commercialization 6 065000 Office of Financial Aid 18 301210 PCC Adv Sci Diving Pgm-UCSI 2 303030 PCC Student Affairs & FA 2 163000 Pepper Inst on Aging & Pub Pol 2 084000 Physics 37 168000 Political Science 46 057000 Provost & VP Academic Affairs 30 089000 Psychology 1 170000 Public Administration 49 188000 Ringling Center for the Arts 31 130000 School of Teacher Education 2 161006 Soc Sci Geographic Info Std 6 161010 Soc Sci Health Policy Research 12 161003 Soc Sci Interdisciplinary Pgm 36 220000 Sponsored Rsch Administration 24 230010 Stdt Conduct & Community Stand 14 066000 Strozier Library 39 057019 Title IX 7 030000 Univ Business Administrators 1 237000 University Health Services 15 238000 University Housing 46 219000 VP Research 13 241013 WVFS V-89 Radio Station 12 094000 Women, Gender, Sexuality Stds 20 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jun 21 12:03:53 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 21 Jun 2024 16:03:53 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image001.png at 01DAC3D2.32C09000] An important message from FSU Office of Human Resources This message has been approved by Stephanie Saltos, Sr. HR Specialist of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to processed corrections and data changes. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 283200 Aero, Mech, Energy Center 27 173000 African-American Studies 10 039000 Building Services 528 229000 CARE (DSA) 2 099000 CARE (UGS) 114 123000 CEHHS Dean 2 124000 CEHHS Office of Research 20 123011 CEHHS Strategic Outreach & Rec 5 038006 Campus Sustainability 18 213000 Challenger Learning Center 1 075000 Chemistry & Biochemistry 5 161000 Coll of Social Sciences 84 144000 College of Law 120 185000 College of Motion Picture Arts 102 080000 Computer Science 108 225000 Ctr for Advanced Power Systems 1 212000 Dean College of Engineering 22 187000 Dean College of Music 16 230000 Dept Student Supp & Transition 2 239002 Dept of Student Government 46 069000 Earth, Ocean & Atmospheric Sci 60 164000 Economics 4 212008 Engineer Undergrad Acad & Stdt 6 212016 Engineering Marketing 36 077000 English 4 283000 FL CTR for ADV Aero-propulsion 70 162000 FL Public Affairs Ctr 240 162001 FL Public Affairs Ctr Auxil 5 231000 FSU Childcare Centers 34 053000 FSU Foundation 6 131000 FSUS Administration 10 039004 Fac Services Housing Custodial 1 038000 Facilities Admin Services 2 044000 Facilities Planning 10 166000 Geography 8 050000 Governmental Relations 2 135000 Health, Nutrition, & Food Sci 60 079000 History 6 266000 InSPIRE 2 108012 Information Tech Admin ITAPP 1 108000 Information Technology Service 22 046005 Institutional Research 4 169000 International Affairs 16 177000 LeRoy Collins Institute 18 186000 Learning Systems Institute 36 199001 Master Craftsman Program 2 113015 Materials Science & Eng. 36 218000 Mechanical Engineering 23 082000 Modern Languages & Linguistics 29 625000 Moran College Entrepreneurship 29 112002 NWRDC-State Data Center 3 112000 Northwest Regional Data Center 1 086000 Nuclear Services 4 303030 PCC Student Affairs & FA 2 084000 Physics 37 057000 Provost & VP Academic Affairs 1 089000 Psychology 1 170000 Public Administration 1 188000 Ringling Center for the Arts 31 161003 Soc Sci Interdisciplinary Pgm 36 230010 Stdt Conduct & Community Stand 9 228000 Student Affairs 8 057019 Title IX 7 030000 Univ Business Administrators 1 238000 University Housing 46 219000 VP Research 1 094000 Women, Gender, Sexuality Stds 20 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jun 21 13:02:58 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 21 Jun 2024 17:02:58 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image001.png at 01DAC3DB.55F33FB0] An important message from FSU Office of Human Resources This message has been approved by Stephanie Saltos, Sr. HR Specialist of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'Z' The first version of the Cost Center Report for Payroll 'Z' (pay period ending 6/20/24) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Monday, June 24, 2024. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed, and the employee will be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. As a reminder, there will be no off-cycle for pay period Z. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jun 24 08:01:22 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 24 Jun 2024 12:01:22 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image001.png at 01DAC60C.B290EB40] An important message from FSU Office of Human Resources This message has been approved by Stephanie Saltos, Sr. HR Specialist of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'Z' The second version of the Cost Center Report for Payroll 'Z' (pay period ending 6/20/2024) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. As a reminder, there will be no off-cycle for pay period Z. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jun 24 10:00:14 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 24 Jun 2024 14:00:14 +0000 Subject: [HRMS] 2023-2024 Annual A&P Performance Evaluations Message-ID: [A picture containing graphical user interface Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please share this information with supervisors and managers of A&P employees. The current A&P performance evaluation rating period will end on August 7, 2024, and supervisors are responsible for evaluating their employees' performance beginning August 8, 2024, for the 2023-2024 rating period. In preparation for the creation of the performance evaluation documents, please review the following deadlines: * Removals, additions, and updates to the Goals section in ePerformance must be completed through the Person Profile screen in OMNI HR no later than Friday, July 26, 2024. The goals and objectives identified in the Person Profile are pre-populated in the Goals section of the performance evaluation. Goals added or updated after the deadline will not transfer to the 2023-2024 evaluation form. The step-by-step guide is a helpful tool for updating goals and objectives. * Performance evaluations are not required for A&P employees who have been hired or promoted to an A&P position on or after Friday, May 3, 2024. These employees will not have evaluations available in OMNI HR. * A&P evaluations for the 2023-2024 rating period will become available in OMNI HR ePerformance on Thursday, August 8, 2024. * The deadline for all performance evaluation documents to be completed is Monday, September 16, 2024. Questions? Please reference Florida State University Policy 4-OP-C-7-G1, or contact the Employee & Labor Relations section at (850) 644-6475. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 19504 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jun 25 07:58:49 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 25 Jun 2024 11:58:49 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image001.png at 01DAC6D5.8222BFA0] An important message from FSU Office of Human Resources This message has been approved by Stephanie Saltos, Sr. HR Specialist of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'Z' The final version of the Cost Center Report for Payroll 'Z' (pay period ending 6/20/2024) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a myFSU Service Center Case. Since there is no off-cycle this pay period, corrections will be processed in pay period 'A'. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jun 25 12:58:44 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 25 Jun 2024 16:58:44 +0000 Subject: [HRMS] =?windows-1252?q?Early_Payroll_Schedule_for_Pay_Period_?= =?windows-1252?q?=91A=92?= Message-ID: [cid:image002.png at 01DAC6DC.9BFBDBD0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. EARLY PAYROLL SCHEDULE for PAY PERIOD ?A? To ensure paychecks are distributed for the pay date of Friday, July 12, 2024, the payroll schedule for pay period ?A? (ending 7/4/2024) must be accelerated due to the Independence Day Holiday. Please refer to the Alternate Payroll Schedule ?A? for details. Payroll Schedule ?A? Overview: Tuesday, 7/2/24 ? Time Entry Deadline Wednesday, 7/3/24 ? Approvals Deadline and First Cost Center Report in myFSU BI Monday, 7/8/24 ? Second Cost Center Report and Final Payroll Calculation Tuesday, 7/9/24 ? Final Cost Center Report Questions? Please contact a member of the Attendance & Leave staff. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jun 28 09:00:23 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 28 Jun 2024 13:00:23 +0000 Subject: [HRMS] Timekeeping Guidance for the Independence Day Holiday Message-ID: [cid:image002.png at 01DAC935.00F5CF50] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. The Independence Day holiday occurs on Thursday, July 4, 2024, and the Summer Holiday on Friday, July 5, 2024, over two workweeks and two pay periods. The Independence Day holiday occurs in Pay Period 'A', an accelerated payroll. The Summer Holiday occurs in Pay Period 'B,' which is a normal payroll schedule. To be paid for the holiday, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) for at least a portion of the scheduled workday before the holiday. * Full-time employees receive 8 hours of leave for holidays. Part-time employees receive a proportionate number of leave hours for holidays based on their FTE. * Example - While a 1.0 FTE employee gets 8 hours of paid holiday leave for each day, a 0.75 FTE employee would get 6. * If you have employees on alternate schedules (full-time or part-time), they should be advised in advance to work the appropriate hours for the workweeks of June 28, 2024 - July 4, 2024, and July 5, 2024 - July 11, 2024, based on the amount of holiday leave they receive for the holiday. Reporting Independence Day and Summer Holiday: Elapsed Timesheet 1. DO NOT ENTER TIME FOR THE HOLIDAY for A&P, AEX, USPS, or Faculty employees using the elapsed timesheet. 2. The OMNI HR elapsed timesheet will show no hours (blank) for July 4 and July 5. The holiday hours will be added in automatically by the system. See examples below: [cid:image003.jpg at 01DAC935.00F5CF50] [cid:image004.jpg at 01DAC935.00F5CF50] Punch Timesheet * Nonexempt USPS employees using the USPS punch timesheet must enter their July 4 and July 5 holiday hours. See examples below: [cid:image005.jpg at 01DAC935.00F5CF50] [A screenshot of a calendar Description automatically generated] OPS Employees OPS employees are not eligible to receive holiday pay. * OPS Nonexempt Employees (paid for time worked) do not receive holiday pay. Only the hours worked should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday, the system will generate pay based on their appointment. Compensatory Leave If a full-time USPS or A&P employee worked on the holiday and/or beyond the required number of hours for the workweek, the Time Reporting Code of "Straight Time Comp Earned - REGCE" should be reported as described in the following scenarios: A&P Exempt * Use "Straight-Time Comp Earned - REGCE" if the employee worked on the holiday (July 4 or July 5) and worked more than the required 32 hours during one of the holiday workweeks (8 hours maximum REGCE for each workweek). USPS Nonexempt * Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 32 hours during one of the holiday workweeks (8 hours maximum REGCE for each workweek). If an employee physically worked more than 40 hours during one of the holiday workweeks, do one of the following: * To generate Overtime Comp Leave Earned - enter OTCCE for hours over 40. * To generate Overtime Pay - enter either OVHHP or REGHP for hours over 40. USPS Exempt * Use "Straight-Time Comp Earned - REGCE" if the employee worked more than the required 32 hours during one of the holiday workweeks (8 hours maximum REGCE for each workweek). If an employee physically worked more than 40 hours during one of the holiday workweeks, do one of the following: * To generate Straight-Time Comp Leave Earned - enter REGCE for hours over 40. * To generate Pay at the Straight-Time Rate - enter REGHP for hours over 40. Other Types of Leave Employees on Workers' Compensation Since most of these employees receive Workers' Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). Both the Workers' Compensation and the holiday amounts need to be reported on the timesheet. Elapsed timesheet example for the holiday workweeks: Fri 6/28 Sat 6/29 Sun 6/30 Mon 7/1 Tue 7/2 Wed 7/3 Thu 7/4 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 Holiday - HOLHT Fri 7/5 Sat 7/6 Sun 7/7 Mon 7/8 Tue 7/9 Wed 7/10 Thu 7/11 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 Holiday - HOLHT Punch timesheet example for the workweek of June 28 - July 4: Time Reporting Code Quantity Fri - 6/28 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Sat - 6/29 Sun - 6/30 Mon - 7/1 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Tue - 7/2 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 7/3 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Thu - 7/4 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Employees on Family and Medical Leave If an employee is on continuous FMLA, they MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, do not report FMLAT for the holiday. (The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight-time compensatory leave, overtime compensatory leave, or leave without pay). Elapsed timesheet example for the June 28 - July 4 workweek: Fri 6/28 Sat 6/29 Sun 6/30 Mon 7/1 Tue 7/2 Wed 7/3 Thu 7/4 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 Sick Leave Taken - SKCHT Overseas Time Reporting Certain non-US citizens working outside the United States must report Overseas Hours Worked (OVSEA) in conjunction with hours worked/leave. The following is an example of a full-time OPS Exempt employee who was approved to use this code while working overseas. Elapsed timesheet example for the June 28 - July 4 workweek: Fri 6/28 Sat 6/29 Sun 6/30 Mon 7/1 Tue 7/2 Wed 7/3 Thu 7/4 8 8 8 8 8 Regular Hours Worked (REGHP) / Contract Hours (REGCP) 8 8 8 8 8 Overseas Hours Worked - OVSEA Resources Department Representatives should review time entry queries and myFSU BI reports to ensure their department's timekeeping complies with University guidelines. Please reference the time entry guidance on the HR website. Questions? Please contact a member of the Attendance & Leave staff. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 81469 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 78595 bytes Desc: image004.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 129722 bytes Desc: image005.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 164375 bytes Desc: image006.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Jun 28 12:24:15 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 28 Jun 2024 16:24:15 +0000 Subject: [HRMS] Workflow Oddity Message-ID: [cid:image002.png at 01DAC956.168EF910] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Due to an unexpected system error resulting in approvers being removed from OMNI workflow items, Human Resources had to restart certain workflow transactions. These transactions include but are not limited to job offers, ePAFs, and eORRs. HR made significant progress to restart these transactions on June 27, 2024, and continue to work through our review today. Originators of the transaction may receive a notification that the action was pushed back, and in some cases, approvers may have to re-approve a transaction. We apologize for the inconvenience. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: