From HR-FSUimportantmessage at fsu.edu Mon Apr 1 07:43:20 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 1 Apr 2024 11:43:20 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image002.png at 01DA8408.47CEF040] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'T' The second version of the Cost Center Report for Payroll 'T' (pay period ending 3/28/2024) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon Apr 1 10:00:49 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 1 Apr 2024 14:00:49 +0000 Subject: [HRMS] eRDF Improvements Message-ID: [cid:image002.png at 01DA8419.C18504E0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The following information has been distributed on behalf of Payroll Services in the Office of the Controller. eRDF Improvements It is important for departments to be proactive in managing their payroll to maintain accurate information. However, we recognize there are times when a retroactive payroll correction must be completed. The Retroactive Distribution of Funding (eRDF) Form must be used to make any correction or change to the funding source of an individual employee for a prior pay period. Please note the eRDF Form may not be used for any retroactive changes in compensation, employment period, full-time equivalency, position, or status. Recently, we enhanced the Electronic Retroactive Distribution of Funding (eRDF) form. As of Tuesday, March 19, 2024, the eRDF Form contains the following enhancements: * Ability to Copy Current Funding to New Funding * Ability to Copy Down New Funding for each pay period * Help message - hover over to find the following message: To copy down funding, verify there are enough lines inserted to allow for copy down. To undo copy down funding, click again. * Line numbers are added * Clear button added for each row * "-" button added to delete any rows inserted [cid:image003.png at 01DA8419.C18504E0] The job aid and the eRDF Guidance sheet can be found on the Training section of the Controller's office website: Payroll Training Materials > Department Representative Resources > Submitting an Electronic Retroactive Distribution Form (eRDF). * For procedures to enter an eRDF, refer to the Submitting an Electronic Retroactive Distribution of Funding Form (eRDF) job aid. * For guidelines, please reference the eRDF Guidance sheet. Questions? Please contact Payroll Services at Payroll at fsu.edu or (850) 644-3813. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 373277 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Tue Apr 2 07:30:44 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 2 Apr 2024 11:30:44 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [A logo of a state university Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'T' The final version of the Cost Center Report for Payroll 'T' (pay period ending 3/28/2024) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon Apr 8 09:01:12 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 8 Apr 2024 13:01:12 +0000 Subject: [HRMS] 2024 Courtesy Mass Appointments Verification Message-ID: [cid:image002.png at 01DA898E.5EDD8C70] An important message from the FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The 2024 Courtesy Mass Appointment Verification process begins on April 23, 2024. Courtesy appointments permit access to university privileges, such as an FSU email account, computer systems, and buildings. Departments and academic units are responsible for oversight of all courtesy candidates and assessing the risk associated with courtesy appointments. To protect University security and resources, campus departments must review and confirm the accuracy and necessity of courtesy appointments on an annual basis. Before the Courtesy Mass Appointment Verification process begins, Department Representatives should use the query FSU_CRTSY_NON_CITIZEN_BY_DEPT to identify and review active Visiting Scholar Courtesy Appointments. Reference the end date on the initial RAMP approval for the Unpaid Visiting Scholar. If the Visiting Scholar Appointment is continuing, a request should be submitted through RAMP for approval by the inviting faculty member to extend the appointment. If continued affiliation is no longer valid, the appointment should be terminated. Department Representatives should also utilize the query FSU_COURTESY_BY_DEPT to identify and review current courtesy appointments with inactive or blank supervisors within their departments. To add or correct a supervisor, submit a Courtesy ePAF before Courtesy Mass opening. During the 2024 verification process, Department Representatives and Department Managers must review, update, and approve each courtesy appointment they wish to keep active within their department. View the job aid detailing the steps for this process. Timeline April 23 - April 29 The process opens to Department Representatives (originator) in OMNI HR to mark courtesy appointments for retention or termination (requires the FSU_SS_MANAGER role). * To retain an appointment, check the "Retain" box. * To end an appointment, check the "Terminate" box. April 30 - May 7 Department Manager verifies and approves all courtesy appointment designations (requires the FSU_SS_MANAGER role). * Appointments marked for termination by the Department Representative: the checkbox does NOT default to "Approve" for terminations. If the Department Manager wishes to retain an appointment marked for termination, uncheck the "Terminate" box and check the "Retain" box. The Department Manager MUST mark the "Approve" checkbox to confirm the termination. * Appointments marked for retention by the Department Representative: the checkbox does NOT default to "Approve" for retentions. If the Department Manager wishes to terminate an appointment marked for retention, uncheck the "Retain" box and check the "Terminate" box. The Department Manager MUST mark the "Approve" checkbox to confirm the retention. May 8 The file is loaded in OMNI HR. Department Representatives run the courtesy query FSU_COURTESY_BY_DEPT to verify/confirm updates. To find the Courtesy Appointment Verification screen in OMNI HR, go to My FSU > HR > Manager Self Service > Job and Personal Information > FSU Mass Appointments > Mass Appointments: Courtesy. Questions? Please contact Amelia Colorado at (850) 644-6846, acolorado at fsu.edu, or HR-CourtesyDocs at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2024 Courtesy Appointment Schedule.pdf Type: application/pdf Size: 91127 bytes Desc: 2024 Courtesy Appointment Schedule.pdf URL: From HR-FSUimportantmessage at fsu.edu Wed Apr 10 11:07:16 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 10 Apr 2024 15:07:16 +0000 Subject: [HRMS] =?windows-1252?q?Take_Our_Daughters_=26_Sons_to_Work_=96_?= =?windows-1252?q?April_25?= Message-ID: [cid:image002.png at 01DA8B35.895F4260] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please see the attached memorandum regarding Take Our Daughters and Sons to Work Day, which takes place on April 25, 2024. Questions? Please contact Christine Conley at (850) 644-1978 or caconley at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2024 Take Our Daughters-Sons to Work Memo.pdf Type: application/pdf Size: 178487 bytes Desc: 2024 Take Our Daughters-Sons to Work Memo.pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: LCS Partcipation Form.pdf Type: application/pdf Size: 35791 bytes Desc: LCS Partcipation Form.pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: FSU Certification of Attendance.pdf Type: application/pdf Size: 149697 bytes Desc: FSU Certification of Attendance.pdf URL: From HR-FSUimportantmessage at fsu.edu Thu Apr 11 11:40:56 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 11 Apr 2024 15:40:56 +0000 Subject: [HRMS] Timekeeping Guidance for Severe Weather Delay Message-ID: [A logo with text on it Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. Due to severe weather, the FSU Tallahassee campus was briefly closed on Thursday, April 11, 2024, and normal business operations resumed at 11:00 am (EST). Below is guidance on handling timekeeping and managing hours worked due to this closure. When and why does FSU provide Administrative Leave for the closure? Administrative Leave (Admin Leave) for university closures compensates employees who are prevented from working due to the closure. Salaried employees (USPS, A&P, Executive Service, and Faculty) working in a campus location closed on April 11, 2024, may receive Administrative Leave equivalent to their established scheduled hours. Departments and employees must enter Administrative Leave Taken - ADMHT on their timesheets with the override code CLOSE. How much Administrative Leave should be entered on my timesheet for April 11, 2024? Employees with an established work schedule on the Tallahassee campus during regular business operations hours are generally provided 3 hours of Administrative Leave for the closure (see example below). Employees at different work locations are provided Administrative Leave as follows: * Florida State University Schools (FSUS) - 1 hour * Florida State University - Panama City - 1 hour Elapsed Timesheet [A screenshot of a computer Description automatically generated] Punch Timesheet [A close up of a blank form Description automatically generated] Employees at satellite locations outside of the Tallahassee area or Panama City are not provided Administrative Leave. Employees not designated as essential may not report Regular Hours Worked and Administrative Leave beyond their scheduled hours for the workday. For example, if someone works 6 hours due to working through their lunch, their administrative leave will be reduced to 2 hours. Employees designated as Essential Personnel. Employees designated by their Dean, Director, Department Head, or designee as Essential Critical Personnel or Medium Priority Personnel should report the correct hours worked during the closure. The compensation of Essential Personnel is contingent upon an employee's FLSA classification, pay band, and essential personnel designation level as outlined in the Essential Personnel Classification & Compensation policy. Reports of Essential Critical Personnel should be sent to HR no later than 72 hours after University on-campus operations have resumed. Medium Priority reports can be maintained at the department level. Nonexempt Essential Critical Personnel Nonexempt employees designated as Essential Critical Personnel should report hours worked with the time reporting code Campus Closure Hours Worked - CCRHP and Administrative Leave Taken (ADMHT) on their timesheets with the override code CLOSE. See example below: [A screenshot of a computer Description automatically generated] Exempt Essential On-site Critical Personnel and Medium Priority Personnel Exempt employees in pay bands 1 - 10 designated as Essential Critical Personnel or Medium Priority Personnel should report Straight-time Comp Earned - REGCE for hours worked and Administrative Leave Taken (ADMHT) on their timesheets with the override code CLOSE. See example below: [A white background with black and white text Description automatically generated] Nonexempt On-site Medium Priority Personnel Nonexempt employees designated as Medium Priority Personnel or approved to work more than the required number of hours (typically 37) in the workweek can report Straight-time Comp Earned - REGCE and Administrative Leave Taken (ADMHT) on their timesheets with the override code CLOSE. Nonexempt employees not designated as Medium Priority or not approved to work more than the required hours should have their Administrative Leave reduced. Below is an example of someone approved to work until 6:00 pm or one additional hour on April 9, 2024: [A screenshot of a computer Description automatically generated] What do I do with OPS Employees? Per University Policy, OPS employees are not eligible to receive Administrative Leave. * OPS Nonexempt Employees (paid for time worked) do not receive Administrative Leave. Only hours worked on April 11 should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded on April 11, their compensation for the week will not be impacted. Other Time Reporting Examples Workers' Compensation Since most employees receive Workers' Compensation for approximately two-thirds of their wages, their Administrative Leave will be proportional and generally will be 2.75. See example below: Fri 4/5 Sat 4/6 Sun 4/7 Mon 4/8 Tue 4/9 Wed 4/10 Thu 4/11 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 2.75 Sick Leave Taken - SKCHT 2.75 Administrative Leave - CLOSE Family and Medical Leave If an employee is on continuous Parental Leave with FMLA, they must report PARLV and FMLAT for the Administrative Closure. The corresponding leave code can be sick leave, vacation leave, straight-time compensatory leave used, overtime compensatory leave used, or leave without pay: Fri 4/5 Sat 4/6 Sun 4/7 Mon 4/8 Tue 4/9 Wed 4/10 Thu 4/11 8 8 8 8 8 Family Medical Leave Taken - FMLAT 3 Administrative Leave - CLOSE 8 8 8 8 5 Sick Leave Taken - SKCHT Overtime If a nonexempt employee works more than 40 hours during the workweek, they may be eligible for Overtime Payment or OT Comp Earned. Below is an example of a nonexempt employee who physically worked a total of 45 hours for the workweek. Time Administration will convert the 5 hours to Overtime Pay. Fri 4/5 Sat 4/6 Sun 4/7 Mon 4/8 Tue 4/9 Wed 4/10 Thu 4/11 8 5 8 8 8 5 Regular Hours Worked - REGHP 3 Administrative Leave - CLOSE 3 Straight Time Comp Earned - REGCE Questions? Please contact an HR Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... 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Name: image007.png Type: image/png Size: 42138 bytes Desc: image007.png URL: From HR-FSUimportantmessage at fsu.edu Fri Apr 12 11:29:56 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 12 Apr 2024 15:29:56 +0000 Subject: [HRMS] Approvals 30-Minute Notice Message-ID: [A logo of a state university Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 283200 Aero, Mech, Energy Center 20 096000 Aerospace Studies 1 049000 Alumni Affairs 60 072000 Anthropology 2 193000 Art History 2 006002 Athletics Administration 20 039000 Building Services 1 013000 Business Services 19 160000 CAPD Operations 12 229000 CARE (DSA) 5 099000 CARE (UGS) 55 123000 CEHHS Dean 38 123006 CEHHS OASIS 4 124000 CEHHS Office of Research 140 123011 CEHHS Strategic Outreach & Rec 1 235055 Camp Rec Intramurals 1 235009 Campus Recreation- Salary 11 038006 Campus Sustainability 157 213000 Challenger Learning Center 89 214000 Chemical Engineering 2 075000 Chemistry & Biochemistry 10 215000 Civil & Environmental Engineer 2 076000 Classics 3 219300 Clinical Research Adv 1 141000 Coll of Criminology & Crim Jst 33 161000 Coll of Social Sciences 97 144000 College of Law 145 185000 College of Motion Picture Arts 19 182000 Communication 3 080000 Computer Science 116 232000 Counseling & Psychological Ser 1 150002 Ctr Info Mang & Educate Serv 10 154000 Ctr for Adv of Human Rights 3 152000 Ctr for Econ Forecast & Anly 6 160017 Ctr for Intensive Engl Std 1 194000 Dance Dep't Operation 2 114000 Dean College of Business 18 212000 Dean College of Engineering 22 191000 Dean College of Fine Arts 1 187000 Dean College of Music 102 098000 Dean Undergraduate Studies 84 230000 Dept Student Supp & Transition 6 731000 Dept of Student Engagement 3 239002 Dept of Student Government 6 069000 Earth, Ocean & Atmospheric Sci 40 129000 Edu Leadership & Policy Stds 3 216000 Electrical & Computer Engineer 42 212006 Engineer Comp & Multimedia Svc 14 212008 Engineer Undergrad Acad & Stdt 174 212007 Engineering Library 2 011000 Enterprise Resource Planning 51 024000 Environmental Health & Safety 41 283000 FL CTR for ADV Aero-propulsion 138 162000 FL Public Affairs Ctr 277 231000 FSU Childcare Centers 20 053000 FSU Foundation 93 053500 FSU Real Estate Foundation 3 131000 FSUS Administration 16 039003 Fac Services Union Custodial 33 038000 Facilities Admin Services 4 041013 Facilities Maintenance 1 044000 Facilities Planning 4 286000 Fl Center For Reading Res 79 040000 Grounds 19 136000 Human Development & Family Sci 24 222001 Human Subjects Protection 2 108012 Information Tech Admin ITAPP 1 108000 Information Technology Service 44 057050 Innovation Hub 8 046005 Institutional Research 15 169000 International Affairs 2 179000 International Programs 404 062001 Laboratory Animal Res Training 4 145000 Law Library 3 177000 LeRoy Collins Institute 60 186000 Learning Systems Institute 138 199001 Master Craftsman Program 9 218000 Mechanical Engineering 12 202003 Med Clinical Learning Center 4 625000 Moran College Entrepreneurship 169 227000 Natl High Magnetic Field Lab 2 230004 New Student & Family Programs 2 048000 News & Research Communication 12 112000 Northwest Regional Data Center 4 086000 Nuclear Services 4 140002 Nursing Department 2 221000 Office of Commercialization 7 303030 PCC Student Affairs & FA 2 163000 Pepper Inst on Aging & Pub Pol 2 084000 Physics 108 168000 Political Science 6 563000 Program in Neuroscience 5 057000 Provost & VP Academic Affairs 28 089000 Psychology 121 170000 Public Administration 60 026000 Public Safety 4 118000 RMI, REE & Legal Studies 18 188000 Ringling Center for the Arts 7 161006 Soc Sci Geographic Info Std 4 161010 Soc Sci Health Policy Research 7 172000 Sociology 2 128000 Sport Management 1 176000 Stavros Center 254 230010 Stdt Conduct & Community Stand 1 066000 Strozier Library 221 001009 Student Veterans Center 1 113000 The Graduate School 4 250006 Union Administration 17 030000 Univ Business Administrators 19 502000 University Marketing 72 219000 VP Research 14 056010 WFSU FM News 25 055020 WFSU Florida Channel 3 055017 WFSU Local Production 2 095000 Women in Math Sci & Engineer 6 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Apr 12 12:03:17 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 12 Apr 2024 16:03:17 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [A logo of a state university Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to processed corrections and data changes. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 283200 Aero, Mech, Energy Center 2 096000 Aerospace Studies 1 006002 Athletics Administration 20 039000 Building Services 1 013000 Business Services 12 160000 CAPD Operations 1 229000 CARE (DSA) 5 099000 CARE (UGS) 55 123000 CEHHS Dean 38 123006 CEHHS OASIS 4 124000 CEHHS Office of Research 140 123011 CEHHS Strategic Outreach & Rec 1 213000 Challenger Learning Center 6 214000 Chemical Engineering 2 215000 Civil & Environmental Engineer 2 219300 Clinical Research Adv 1 161000 Coll of Social Sciences 63 144000 College of Law 117 185000 College of Motion Picture Arts 19 080000 Computer Science 116 194000 Dance Dep't Operation 2 212000 Dean College of Engineering 22 187000 Dean College of Music 1 098000 Dean Undergraduate Studies 2 731000 Dept of Student Engagement 3 239002 Dept of Student Government 2 069000 Earth, Ocean & Atmospheric Sci 3 129000 Edu Leadership & Policy Stds 3 216000 Electrical & Computer Engineer 42 212006 Engineer Comp & Multimedia Svc 14 212008 Engineer Undergrad Acad & Stdt 174 212007 Engineering Library 2 011000 Enterprise Resource Planning 51 024000 Environmental Health & Safety 38 162000 FL Public Affairs Ctr 277 231000 FSU Childcare Centers 20 053500 FSU Real Estate Foundation 3 131000 FSUS Administration 20 038000 Facilities Admin Services 2 044000 Facilities Planning 4 222001 Human Subjects Protection 2 108012 Information Tech Admin ITAPP 1 108000 Information Technology Service 12 046005 Institutional Research 14 169000 International Affairs 2 145000 Law Library 3 177000 LeRoy Collins Institute 38 186000 Learning Systems Institute 19 199001 Master Craftsman Program 9 218000 Mechanical Engineering 30 625000 Moran College Entrepreneurship 169 227000 Natl High Magnetic Field Lab 1 112000 Northwest Regional Data Center 5 086000 Nuclear Services 4 221000 Office of Commercialization 7 107000 Office of Distance Learning 1 051001 Opening Nights 2 084000 Physics 108 057000 Provost & VP Academic Affairs 1 089000 Psychology 93 026000 Public Safety 4 188000 Ringling Center for the Arts 7 161006 Soc Sci Geographic Info Std 4 161010 Soc Sci Health Policy Research 7 176000 Stavros Center 254 230010 Stdt Conduct & Community Stand 1 250006 Union Administration 6 095000 Women in Math Sci & Engineer 6 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Apr 12 13:04:22 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 12 Apr 2024 17:04:22 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [A logo of a state university Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'U' The first version of the Cost Center Report for Payroll 'U' (pay period ending 4/11/24) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Monday, April 15, 2024. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed, and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon Apr 15 07:24:23 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 15 Apr 2024 11:24:23 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image002.png at 01DA8F05.F10F2140] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'U' The second version of the Cost Center Report for Payroll 'U' (pay period ending 4/11/2024) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon Apr 15 08:59:55 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 15 Apr 2024 12:59:55 +0000 Subject: [HRMS] Graduate Assistant Summer Appointments Update Message-ID: [cid:image002.png at 01DA8F0D.BF703680] An important message from FSU Office of Human Resources This message has been approved by Renisha Gibbs, Associate Vice President for Human Resources and F&A Chief of Staff, and Dr. Mark Riley, Dean, Graduate School, for distribution to all Department Representatives. As we near the start of the summer semester, we have an important update regarding Graduate Assistant (GA) appointments. As teaching and research are an integral part of the requirement of obtaining a graduate degree at Florida State University, the primary relationship with the university for GAs receiving a stipend for degree-related work is one of being a student. Accordingly, if a GA completes degree-related work during any semester, and they are to continue degree-related work in the summer semester, they must be appointed in a GA job code and take the required full-time class enrollment, as outlined in The Graduate School's Waiver Management Manual. All work in a graduate student's general field of study is considered degree-related because it is connected to professional preparation. For example, if a student is completing research as a GA (M9182), and the home department wants them to continue with research in the summer, the student must be fully enrolled and appointed as a GA (M9182). Any requests for underloads must be approved by the Graduate School prior to offering an assistantship. What's New This Year? The Office of Human Resources and The Graduate School must prioritize compliance with federal and university rules, and departments must make GA appointments in line with those rules. Therefore, the GA Summer Leave of Absence (LOA) will no longer be utilized. If the student completes non-degree-related work and the appointment does not meet the criteria for an assistantship, the department must terminate the GA record and initiate an OPS appointment through OPS Express. A future dated ePAF to terminate the summer appointment can be entered when the last day of work is confirmed. Then, the department can initiate the fall GA appointment through GA Express. An additional invitation will be launched, and the GA Offer Letter will be the only required supplemental document upload. [cid:image003.png at 01DA8F13.47BDC2A0] Graduate Assistants not working in any capacity over the summer semester do not need to be terminated. The GA record can be left unfunded for the summer and reappointed for the fall semester through the Fall Mass Appointments process. Questions? For questions related to the termination and appointment process, please contact Brianna Sorne at bsorne at fsu.edu or (850) 645-2781. For questions related to graduate student enrollment requirements, please contact James Beck at jbeck at fsu.edu or (850) 644-8843. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 19852 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 13944 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Tue Apr 16 07:31:49 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 16 Apr 2024 11:31:49 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [A logo of a state university Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'U' The final version of the Cost Center Report for Payroll 'U' (pay period ending 4/11/2024) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Thu Apr 25 10:00:10 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 25 Apr 2024 14:00:10 +0000 Subject: [HRMS] Twelve-Month Payment Option for Faculty Message-ID: [cid:image002.png at 01DA96F6.C0D90420] An important message from FSU Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Payroll Services will be sending the following message to all 9-month and 10-month faculty. An important message from FSU Payroll Services: Payroll Services offers 9?month and 10?month faculty the option to be paid over 12 months. The Twelve?Month Payment Option allows eligible employees to designate an amount to be deducted from their 19 paychecks during the fall and spring semesters. The funds withheld will be evenly distributed over five pay periods during the summer, beginning on May 30, 2025, and ending on July 25, 2025. For faculty members interested in participating in this program, the open enrollment period for academic year 2024-2025 is now open and will close on August 9, 2024. Each academic year, participants must sign a new form to enroll in the Twelve?Month Payment Option Plan and submit it to Payroll Services by the required deadline. Note: When clicking the ?new form? link, you will be required to log in with your FSU credentials. After logging in, you will be redirected to the Twelve-Month Payment Option Form in DocuSign. Questions? For additional information, please visit the Payroll Services website. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 20198 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Apr 26 11:44:32 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 26 Apr 2024 15:44:32 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [A logo of a state university Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Unapproved time and leave entries will not appear on the Cost Center Report. Please note that the "Pending Approvals" number reflects the entries needing approval, not separate employees. The data is intentionally conveyed in this manner, so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 283200 Aero, Mech, Energy Center 8 006002 Athletics Administration 74 208000 Behavioral Sci and Social Med 2 074000 Biological Science 6 046000 Budget Office 12 039000 Building Services 2 229000 CARE (DSA) 1 099000 CARE (UGS) 19 235009 Campus Recreation- Salary 8 233000 Career Center 2 213000 Challenger Learning Center 378 076000 Classics 1 161000 Coll of Social Sciences 120 144000 College of Law 151 185000 College of Motion Picture Arts 14 080000 Computer Science 202 029000 Controller 7 232000 Counseling & Psychological Ser 2 154000 Ctr for Adv of Human Rights 8 152000 Ctr for Econ Forecast & Anly 6 234000 Ctr for Ldrsp & Service (CLS) 3 157000 Ctr for Prev & Early Intervent 7 194000 Dance Dep't Operation 56 171000 DeVoe Moore Center 16 114000 Dean College of Business 11 212000 Dean College of Engineering 24 191000 Dean College of Fine Arts 6 187000 Dean College of Music 72 098000 Dean Undergraduate Studies 10 239002 Dept of Student Government 4 069000 Earth, Ocean & Atmospheric Sci 14 164000 Economics 10 216000 Electrical & Computer Engineer 3 212016 Engineering Marketing 1 283000 FL CTR for ADV Aero-propulsion 154 162000 FL Public Affairs Ctr 278 147000 FL Res & Environ Analysis Ctr 1 231000 FSU Childcare Centers 48 178000 FSU-Teach A&S/COE 4 038000 Facilities Admin Services 1 041013 Facilities Maintenance 1 044000 Facilities Planning 15 057009 Faculty Development & Advment 3 250110 Fraternity Sorority Life 6 050000 Governmental Relations 36 040000 Grounds 17 079000 History 31 115000 Hospitality Administration 36 108012 Information Tech Admin ITAPP 13 108000 Information Technology Service 55 057050 Innovation Hub 72 169000 International Affairs 2 179000 International Programs 5 177000 LeRoy Collins Institute 64 186000 Learning Systems Institute 12 120000 Marketing 22 199001 Master Craftsman Program 65 218000 Mechanical Engineering 1 202009 Medicine Student Affairs 6 227000 Natl High Magnetic Field Lab 4 086000 Nuclear Services 1 221000 Office of Commercialization 4 107000 Office of Digital Learning/ATS 28 019000 Parking & Transportation 1 083000 Philosophy 4 084000 Physics 36 563000 Program in Neuroscience 1 089000 Psychology 37 026000 Public Safety 2 161006 Soc Sci Geographic Info Std 6 176000 Stavros Center 118 066000 Strozier Library 173 228000 Student Affairs 22 113000 The Graduate School 1 208006 Translational Behavioral Resea 4 250006 Union Administration 47 237000 University Health Services 47 238000 University Housing 200 095000 Women in Math Sci & Engineer 2 094000 Women, Gender, Sexuality Stds 14 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Apr 26 12:03:55 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 26 Apr 2024 16:03:55 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [A logo of a state university Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The "Pending Approvals" number reflects the number of entries needing approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should approve. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to processed corrections and data changes. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 006002 Athletics Administration 74 046000 Budget Office 12 039000 Building Services 2 229000 CARE (DSA) 1 099000 CARE (UGS) 3 235009 Campus Recreation- Salary 8 038006 Campus Sustainability 20 233000 Career Center 2 076000 Classics 1 161000 Coll of Social Sciences 116 144000 College of Law 143 185000 College of Motion Picture Arts 14 080000 Computer Science 202 232000 Counseling & Psychological Ser 2 152000 Ctr for Econ Forecast & Anly 6 157000 Ctr for Prev & Early Intervent 3 194000 Dance Dep't Operation 40 171000 DeVoe Moore Center 16 212000 Dean College of Engineering 24 191000 Dean College of Fine Arts 6 187000 Dean College of Music 42 098000 Dean Undergraduate Studies 10 164000 Economics 10 216000 Electrical & Computer Engineer 3 212016 Engineering Marketing 1 162000 FL Public Affairs Ctr 278 147000 FL Res & Environ Analysis Ctr 1 231000 FSU Childcare Centers 48 053000 FSU Foundation 4 202403 FSU PrimaryHealth 1 178000 FSU-Teach A&S/COE 4 038000 Facilities Admin Services 1 044000 Facilities Planning 15 057009 Faculty Development & Advment 3 050000 Governmental Relations 36 079000 History 28 108000 Information Technology Service 13 169000 International Affairs 2 179000 International Programs 5 177000 LeRoy Collins Institute 64 186000 Learning Systems Institute 12 120000 Marketing 22 199001 Master Craftsman Program 1 218000 Mechanical Engineering 1 227000 Natl High Magnetic Field Lab 4 086000 Nuclear Services 1 084000 Physics 37 563000 Program in Neuroscience 1 089000 Psychology 19 161006 Soc Sci Geographic Info Std 6 176000 Stavros Center 118 113000 The Graduate School 1 250006 Union Administration 47 237000 University Health Services 47 238000 University Housing 200 094000 Women, Gender, Sexuality Stds 14 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Apr 26 13:11:11 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 26 Apr 2024 17:11:11 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [A logo of a state university Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'V' The first version of the Cost Center Report for Payroll 'V' (pay period ending 4/25/24) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Monday, April 29, 2024. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed, and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon Apr 29 07:35:28 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 29 Apr 2024 11:35:28 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image002.png at 01DA9A07.CCDD6180] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'V' The second version of the Cost Center Report for Payroll 'V' (pay period ending 4/25/2024) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Apr 30 07:30:20 2024 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 30 Apr 2024 11:30:20 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [A logo of a state university Description automatically generated] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Director of Benefits & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'V' The final version of the Cost Center Report for Payroll 'V' (pay period ending 4/25/2024) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: