[HRMS] 2023 Spring Grad Mass Appointments

[HR Important Message]

[Office-Human-Resources-V_for_email]


An important message from FSU Office of Human Resources

This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.
Each semester, volumes of graduate assistant reappointments need to be completed. The Graduate Mass Appointments process opens on October 24 for the Spring 2023 semester. This process allows a department to reappoint more than one graduate employee at a time.

Where practicable, graduate assistants appointed in both the fall and spring semesters should have a continuous appointment, and departments should prioritize issuing such appointments before appointing graduate assistants for an individual semester. Appointments may not exceed one calendar year.

Effective August 2022, appointments on a semester basis must have a minimum appointment period of at least five business days prior to the start of classes through the last day of finals (as outlined in the academic calendar).
Departments requiring advanced preparation of graduate assistant assignments before the first day of classes, such as course development, planning or preparation, required training (including PIE), or pre-semester meetings, shall establish the start date of the appointment to provide a reasonable length of time to accomplish this work. Additionally, departments shall continue the appointment period through the grade submission deadline for assignments requiring grading duties.

If unforeseen or exceptional circumstances arise, a limited appointment may be for less than the minimum appointment period. In this case, the department shall provide an explanation to the Office of Human Resources, who will review the appointment.

Graduate Assistant Mass Appointments
GA mass appointments are selected and entered by Department Representatives in OMNI HR and then made available in batches for approval by Department Managers. The training guide<https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/training/GraduateAssistantMassAppointments.pdf> for GA Mass Appointments can be found on the Human Resources website.
Timeline for Spring 2023 GA Mass Appointments


  *   October 24 - October 28
Graduate Mass Appointments are open to Department Representatives (Originator) for entry.


  *   October 31 - November 4
Open for Manager approval for all Graduate changes.


  *   November 07- November 10
Open for Department Representatives (Originator) to review and update any changes per Manager.


  *   November 14 - November 17
Open for Manager to approve final changes.


  *   November 17
File loaded in OMNI close of business


  *   November 18
Update any discrepancies based on query results.


Questions? If you need assistance, please contact Amelia Colorado at (850) 644-6846 or acolorado at fsu.edu<mailto:ac22cl at fsu.edu>.





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