From HR-FSUimportantmessage at fsu.edu Mon May 2 07:29:30 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 2 May 2022 11:29:30 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image001.png at 01D85DF6.5DB60EA0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'V' The second version of the Cost Center Report for Payroll 'V' (pay period ending 4/28/2022) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue May 3 07:46:02 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 3 May 2022 11:46:02 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image002.png at 01D85EC1.D4820720] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'V' The final version of the Cost Center Report for Payroll 'V' (pay period ending 4/28/2022) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri May 6 09:01:13 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 6 May 2022 13:01:13 +0000 Subject: [HRMS] 2022 Faculty Summer Contracts Message-ID: [cid:image002.png at 01D86127.D5039430] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Faculty contracts for Summer 2022 appointments are ready to be generated in OMNI. The directions for generating and printing the contracts can be found on the HR Website. Once generated, please review the contracts for accuracy before printing and administering. Questions? Please contact Adam Donaldson at adonaldson at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri May 13 11:35:02 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 13 May 2022 15:35:02 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image002.png at 01D866B5.D7274B60] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner, so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 18 283200 Aero, Mech, Energy Center 19 049000 Alumni Affairs 5 197000 Art Education 8 006002 Athletics Administration 6 161017 Bachelors Sci in Public Health 8 229000 CARE (DSA) 2 099000 CARE (UGS) 38 124000 COE Office of Research 104 233000 Career Center 2 213000 Challenger Learning Center 13 214000 Chemical Engineering 28 075000 Chemistry & Biochemistry 27 076000 Classics 8 141000 Coll of Criminology & Crim Jst 22 161000 Coll of Social Sciences 64 144000 College of Law 129 029000 Controller 1 232000 Counseling & Psychological Ser 7 154000 Ctr for Adv of Human Rights 8 250011 DSA Marketing 5 194000 Dance Dep't Operation 2 171000 DeVoe Moore Center 34 114000 Dean College of Business 25 123000 Dean College of Education 13 212000 Dean College of Engineering 27 187000 Dean College of Music 2 098000 Dean Undergraduate Studies 75 230000 Dept Student Supp & Transition 17 239002 Dept of Student Government 10 069000 Earth, Ocean & Atmospheric Sci 75 123006 Education OASIS 5 011000 Enterprise Resource Planning 12 024000 Environmental Health & Safety 5 009000 Ethics and Compliance 2 241002 Executive Branch 2 283000 FL CTR for ADV Aero-propulsion 34 162000 FL Public Affairs Ctr 176 162001 FL Public Affairs Ctr Auxil 1 147000 FL Res & Environ Analysis Ctr 1 231000 FSU Childcare Centers 10 202403 FSU PrimaryHealth 7 202400 FSU SeniorHealth 22 178000 FSU-Teach A&S/COE 8 286000 Fl Center For Reading Res 91 260000 Florida Climate Institute 8 112003 Florida Virtual Campus 54 004000 General Counsel 4 166000 Geography 8 207000 Geriatric Medicine 1 050000 Governmental Relations 6 217000 Industrial & Manufacturing Eng 26 108012 Information Tech Admin ITAPP 16 108000 Information Technology Service 82 142027 Inst for Justice Res & Devt 2 073000 Inst of Molecular Biophysics 20 146000 Inst of Sci & Public Affairs 1 169000 International Affairs 16 062001 Laboratory Animal Res Training 2 186000 Learning Systems Institute 65 209006 MRI Facility 1 081000 Mathematics 24 218000 Mechanical Engineering 10 201003 Med Finance & Administration 1 202008 Med Outreach & Advising 31 204000 Medicine Biomedical Sciences 10 227000 Natl High Magnetic Field Lab 139 112000 Northwest Regional Data Center 41 005000 Ofc of IG Services 13 305050 PCC Police & Public Safety 1 083000 Philosophy 2 084000 Physics 27 168000 Political Science 6 001000 President's Office 1 563000 Program in Neuroscience 7 057000 Provost & VP Academic Affairs 11 089000 Psychology 3 170000 Public Administration 16 118000 RMI, REE & Legal Studies 1 203006 RMS Campus- Daytona Beach 4 130000 School of Teacher Education 55 161006 Soc Sci Geographic Info Std 24 161010 Soc Sci Health Policy Research 2 172000 Sociology 7 230010 Stdt Conduct & Community Stand 4 241011 Student Publications 4 001009 Student Veterans Center 3 113000 The Graduate School 1 250006 Union Administration 14 030000 Univ Business Administrators 11 237000 University Health Services 1 047000 University Relations 6 055020 WFSU Florida Channel 44 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri May 13 12:03:44 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 13 May 2022 16:03:44 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image002.png at 01D866C1.227B0B00] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there is still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to processed corrections and data changes. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 4 049000 Alumni Affairs 5 006002 Athletics Administration 6 208000 Behavioral Sci and Social Med 12 099000 CARE (UGS) 21 124000 COE Office of Research 68 214000 Chemical Engineering 4 076000 Classics 8 161000 Coll of Social Sciences 64 144000 College of Law 20 182000 Communication 3 232000 Counseling & Psychological Ser 6 250011 DSA Marketing 5 142000 Dean Coll of Social Work 11 114000 Dean College of Business 21 181000 Dean College of Communication 2 123000 Dean College of Education 13 212000 Dean College of Engineering 27 098000 Dean Undergraduate Studies 75 230000 Dept Student Supp & Transition 1 239002 Dept of Student Government 9 069000 Earth, Ocean & Atmospheric Sci 1 123006 Education OASIS 5 011000 Enterprise Resource Planning 10 009000 Ethics and Compliance 1 231000 FSU Childcare Centers 10 178000 FSU-Teach A&S/COE 8 260000 Florida Climate Institute 8 166000 Geography 8 050000 Governmental Relations 6 217000 Industrial & Manufacturing Eng 26 108012 Information Tech Admin ITAPP 16 108000 Information Technology Service 59 142027 Inst for Justice Res & Devt 2 169000 International Affairs 16 186000 Learning Systems Institute 7 081000 Mathematics 24 204000 Medicine Biomedical Sciences 10 168000 Political Science 6 563000 Program in Neuroscience 7 170000 Public Administration 16 118000 RMI, REE & Legal Studies 1 130000 School of Teacher Education 55 161006 Soc Sci Geographic Info Std 24 230010 Stdt Conduct & Community Stand 4 113000 The Graduate School 1 237000 University Health Services 1 047000 University Relations 6 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri May 13 13:33:45 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 13 May 2022 17:33:45 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image002.png at 01D866CE.0F1A5630] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'W' The first version of the Cost Center Report for Payroll 'W' (pay period ending 5/12/22) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Monday, May 16, 2022. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed, and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon May 16 07:37:43 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 16 May 2022 11:37:43 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image002.png at 01D868F7.D55E7DA0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'W' The second version of the Cost Center Report for Payroll 'W' (pay period ending 5/12/2022) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue May 17 07:47:32 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 17 May 2022 11:47:32 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image002.png at 01D869C2.5D791D60] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'W' The final version of the Cost Center Report for Payroll 'W' (pay period ending 5/12/2022) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Wed May 18 13:59:44 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 18 May 2022 17:59:44 +0000 Subject: [HRMS] =?windows-1252?q?Early_Payroll_Schedule_for_Pay_Period_?= =?windows-1252?q?=91X=92?= Message-ID: [cid:image002.png at 01D86ABE.3FB7CBD0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. EARLY PAYROLL SCHEDULE for PAY PERIOD ?X? To ensure paychecks are distributed for the pay date of Friday, June 3, 2022, the payroll schedule for pay period ?X? (ending 5/26/2022) must be moved up by one day due to the Memorial Day Holiday. Please refer to the Alternate Payroll Schedule ?X? for details. Payroll Schedule ?X? Overview: Wednesday, 5/25/22 ? Time Entry Deadline Thursday, 5/26/22 ? Approvals Deadline and First Cost Center Report in myFSU BI Friday, 5/27/22 ? Second Cost Center Report and Final Payroll Calculation Tuesday, 5/31/22 ? Final Cost Center Report Questions? Please contact a member of the Attendance & Leave staff. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon May 23 08:54:47 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 23 May 2022 12:54:47 +0000 Subject: [HRMS] 2022 Fall Mass Appointments Message-ID: [cid:image002.png at 01D86E82.26D421F0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Large volumes of Graduate Assistant and Faculty Reappointments must be completed each semester. The Mass Appointments process aids by allowing you to reappoint more than one employee at a time. Graduate Assistant Mass Appointments Fall 2022 appointments should have a minimum appointment period of at least five (5) business days before the first day of classes through the last day of finals, as outlined in the academic calendar. Appointments for teaching assignments that require grading duties must continue through the grade submission deadline. Where practicable, graduate assistants who are appointed in both the Fall 2022 and Spring 2023 semesters should have a continuous appointment between semesters, without a break in funding. Departments should prioritize issuing such continuous appointments before utilizing graduate assistants only for an individual semester. GA Mass Appointments are entered by Department Representatives in OMNI HR and then made available in batches to Department Managers for approval. Effective August 8, 2022, a minimum of $20.83 per hour is required. Please ensure your period amount is calculated at this new hourly rate. Timeline for the Fall 2022 Graduate Assistant Mass Appointments Process Tuesday, June 21 - Wednesday, June 29 Graduate Assistant Mass Appointments open to Department Representatives (Originator) for entry. Thursday, June 30 - Monday, July 11 Open for Manager approval for all Graduate Assistant changes. Tuesday, July 12 - Wednesday, July 13 Open for Department Representatives (Originator) to review and update any changes per Manager. Thursday, July 14 - Friday, July 15 Open for Manager to approve final changes. Monday, July 18 File loaded in OMNI HR close of business. Tuesday, July 19 Run queries and update any discrepancies. Please reference the Graduate Assistant Mass Appointment Schedule. A job aid is also available at Graduate Assistant Mass Appointments Faculty Mass Appointments With the exceptions noted below, the OMNI HR online Mass Appointments process will produce salaried fall appointments for 9-month faculty needing E&G, Auxiliary, and Contract and Grant appointments. Most salaried fall appointments, including existing appointments, should be entered into the OMNI HR "Enter Mass Appointments" screen by staff in each Dean's, Director's, or Vice President's office. Faculty on Leave Faculty members who are currently on a paid or unpaid leave of absence (including sabbaticals) will not be included in the Mass Appointments screens. Please submit a pPAF to return these faculty members from leave and appoint them for the fall. Visa Tab Note the "Visa" tab on the Faculty Mass Appointment screen. If a faculty member's work authorization information is not current in OMNI HR, you will not be able to appoint the faculty via Mass Appointment. Instead, send the updated work authorization documents and an ePAF to Human Resources to complete the fall appointment. Attach the work authorization to the ePAF. Timeline for the Fall 2022 Faculty Mass Appointments Process Monday, June 20 - Tuesday, July 12 Faculty Mass Appointments open to Department Managers (Originator) for entry. Wednesday, July 13 File loaded in OMNI HR close of business. Thursday, July 14 Run queries and update any discrepancies. Please reference the Faculty Mass Appointment Schedule. A job aid is also available at Faculty Mass Appointments Questions? Please contact Amelia Colorado at acolorado at fsu.edu or Amy Walker at azwalker at fsu.edu or hrcourtesydocs at fsu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 20198 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Thu May 26 11:35:00 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 26 May 2022 15:35:00 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image002.png at 01D87047.7FD93580] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner, so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 83 283200 Aero, Mech, Energy Center 2 006002 Athletics Administration 2 161017 Bachelors Sci in Public Health 30 046000 Budget Office 5 160000 CAPD Deans Office 19 229000 CARE (DSA) 1 099000 CARE (UGS) 1 124000 COE Office of Research 23 244001 COGS Administrative 8 235009 Campus Recreation- Salary 5 160027 Campus Reimagined Initiative 20 038006 Campus Sustainability 8 236000 Center for Global Engagement 6 213000 Challenger Learning Center 237 214000 Chemical Engineering 51 075000 Chemistry & Biochemistry 2 215000 Civil & Environmental Engineer 332 141000 Coll of Criminology & Crim Jst 20 161000 Coll of Social Sciences 132 144000 College of Law 150 185000 College of Motion Picture Arts 1 183000 Communication Disorders 4 080000 Computer Science 1 232000 Counseling & Psychological Ser 8 150002 Ctr Info Mang & Educate Serv 2 154000 Ctr for Adv of Human Rights 2 152000 Ctr for Econ Forecast & Anly 4 250011 DSA Marketing 36 171000 DeVoe Moore Center 56 142000 Dean Coll of Social Work 53 114000 Dean College of Business 16 123000 Dean College of Education 1 212000 Dean College of Engineering 85 187000 Dean College of Music 99 098000 Dean Undergraduate Studies 87 230000 Dept Student Supp & Transition 363 239002 Dept of Student Government 4 069000 Earth, Ocean & Atmospheric Sci 65 164000 Economics 96 129000 Edu Leadership & Policy Stds 22 212008 Engineer Undergrad Acad & Stdt 108 212004 Engineering Machine Shop 40 212016 Engineering Marketing 2 024000 Environmental Health & Safety 15 162000 FL Public Affairs Ctr 247 231000 FSU Childcare Centers 331 224000 FSU Coastal & Marine Lab 10 053000 FSU Foundation 16 281000 FSU Research Foundation 7 178000 FSU-Teach A&S/COE 17 029006 Foundation Accounting 7 166000 Geography 22 050000 Governmental Relations 6 079000 History 10 217000 Industrial & Manufacturing Eng 112 108012 Information Tech Admin ITAPP 1 108000 Information Technology Service 2 169000 International Affairs 36 062001 Laboratory Animal Res Training 2 177000 LeRoy Collins Institute 14 081000 Mathematics 24 218000 Mechanical Engineering 200 201004 Med Public Affairs & Communica 3 204000 Medicine Biomedical Sciences 1 203001 Medicine Orlando 2 097000 Military Science 5 048000 News & Research Communication 2 065000 Office of Financial Aid 19 051001 Opening Nights 73 303030 PCC Student Affairs & FA 1 019000 Parking & Transportation 29 163000 Pepper Inst on Aging & Pub Pol 3 048004 Photo Services 8 168000 Political Science 1 089000 Psychology 23 170000 Public Administration 72 026000 Public Safety 63 241001 SA&O Accounting 2 161006 Soc Sci Geographic Info Std 25 161010 Soc Sci Health Policy Research 12 220000 Sponsored Rsch Administration 1 088000 Statistics 2 230010 Stdt Conduct & Community Stand 16 066000 Strozier Library 151 228000 Student Affairs 35 241011 Student Publications 16 189000 Theatre 56 250006 Union Administration 64 030000 Univ Business Administrators 4 054000 University Communications 21 237000 University Health Services 31 047000 University Relations 52 219000 VP Research 6 056011 WFSU FM Operations 34 055014 WFSU Membership 2 055015 WFSU Underwriting 5 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Thu May 26 12:03:56 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 26 May 2022 16:03:56 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image002.png at 01D870F7.C6A22DE0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there is still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. The number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Friday morning for pending approvals due to processed corrections and data changes. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 006002 Athletics Administration 2 046000 Budget Office 3 160000 CAPD Deans Office 19 124000 COE Office of Research 3 244001 COGS Administrative 8 160027 Campus Reimagined Initiative 20 236000 Center for Global Engagement 6 161000 Coll of Social Sciences 81 144000 College of Law 4 183000 Communication Disorders 6 080000 Computer Science 1 154000 Ctr for Adv of Human Rights 2 131000 DRS Administration 2 250011 DSA Marketing 36 114000 Dean College of Business 16 212000 Dean College of Engineering 2 098000 Dean Undergraduate Studies 76 230000 Dept Student Supp & Transition 3 239002 Dept of Student Government 5 069000 Earth, Ocean & Atmospheric Sci 1 129000 Edu Leadership & Policy Stds 22 212016 Engineering Marketing 2 231000 FSU Childcare Centers 26 178000 FSU-Teach A&S/COE 2 166000 Geography 12 050000 Governmental Relations 6 108000 Information Technology Service 7 142027 Inst for Justice Res & Devt 3 169000 International Affairs 36 177000 LeRoy Collins Institute 14 201004 Med Public Affairs & Communica 3 203001 Medicine Orlando 2 097000 Military Science 5 048000 News & Research Communication 2 051001 Opening Nights 73 048004 Photo Services 8 170000 Public Administration 64 241001 SA&O Accounting 2 130000 School of Teacher Education 2 161006 Soc Sci Geographic Info Std 25 230010 Stdt Conduct & Community Stand 16 228000 Student Affairs 35 241011 Student Publications 16 189000 Theatre 56 054000 University Communications 21 047000 University Relations 52 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Thu May 26 13:21:30 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 26 May 2022 17:21:30 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image002.png at 01D87101.24754200] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'X' REMINDER: Payroll Processing is early. Alternate Payroll 'X' Schedule The first version of the Cost Center Report for Payroll 'X' (pay period ending 5/26/2022) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Friday, May 27, 2022. Cases submitted after 10:30 a.m. Friday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Friday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri May 27 08:06:22 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 27 May 2022 12:06:22 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image001.png at 01D871A0.A657AF20] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'X' REMINDER: Payroll Processing is early. Alternate Payroll 'X' Schedule The second version of the Cost Center Report for Payroll 'X' (pay period ending 5/26/2022) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri May 27 12:59:54 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 27 May 2022 16:59:54 +0000 Subject: [HRMS] Timekeeping Guidance for the Memorial Day Holiday Message-ID: [cid:image002.png at 01D871C6.64449870] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. The Memorial Day holiday occurs on Monday, May 30, 2022. The payroll processing schedule for Pay Period 'Y' is normal. To be paid for the holiday, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) at least a portion of the scheduled workday before the holiday. * Full-time employees receive 8 hours of leave for holidays. Part-time employees receive a proportionate number of leave hours for holidays based on their FTE. * Example - While a 1.0 FTE employee gets 8 hours of paid holiday leave for each day, a 0.75 FTE employee would get 6 hours of paid holiday leave. * If you have employees on alternate schedules (full-time or part-time), they should be advised in advance to work the appropriate hours for the workweek of May 27, 2022 - June 2, 2022, based on the amount of holiday leave they receive for the holiday. Reporting Memorial Day holiday for workweek of May 27 - June 2: Elapsed Timesheet 1. DO NOT ENTER TIME FOR THE HOLIDAY for A&P, AEX, USPS, or Faculty employees using the elapsed timesheet. 2. The OMNI HR elapsed timesheet will show no hours (blank) for May 30. The holiday hours will be added in automatically by the system. See example below: [cid:image003.png at 01D871C6.64449870] Punch Timesheet * Nonexempt USPS employees using the USPS punch timesheet (only) must enter their holiday hours for May 30. See example below: [cid:image004.png at 01D871C6.64449870] OPS Employees OPS employees are not eligible to receive holiday pay. * OPS Nonexempt Employees (paid for time worked) do not receive holiday pay. Only the hours worked should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday period, the system will generate pay based on their appointment. Compensatory Leave If a full-time USPS or A&P employee worked on the holiday and/or beyond the required number of hours for the workweek, the Time Reporting Code of "Straight Time Comp Earned - REGCE" should be reported as described in the following scenarios: A&P Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked on the holiday (May 30) and worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). USPS Nonexempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Overtime Comp Leave Earned - enter OTCCE for hours over 40. * To generate Overtime Pay - enter either OVHHP or REGHP for hours over 40. USPS Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Straight-time Comp Leave Earned - enter REGCE for hours over 40. * To generate Pay at the Straight-time Rate - enter REGHP for hours over 40. Other Types of Leave Employees on Workers' Compensation Since most of these employees receive Workers' Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). Both the Workers' Compensation and the holiday amounts need to be reported on the timesheet. Elapsed timesheet example for the holiday workweek: Fri 5/27 Sat 5/28 Sun 5/29 Mon 5/30 Tue 5/31 Wed 6/1 Thu 6/2 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 Holiday - HOLHT Punch timesheet example for the holiday workweek: Time Reporting Code Quantity Fri - 5/27 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Sat - 5/28 Sun - 5/29 Mon - 5/30 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Tue - 5/31 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 6/1 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Thu - 6/2 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Employees on Family and Medical Leave If an employee is on continuous FMLA, they MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, do not report FMLAT for the holiday. (The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight time compensatory leave, overtime compensatory leave, or leave without pay). Elapsed timesheet example for the holiday workweek: Fri 5/27 Sat 5/28 Sun 5/29 Mon 5/30 Tue 5/31 Wed 6/1 Thu 6/2 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 Sick Leave Taken - SKCHT Overseas Time Reporting Certain non-US citizens working outside of the United States must report Overseas Hours Worked (OVSEA) in conjunction with hours worked/leave. The following is an example of a full-time OPS Exempt employee who was approved to use this code while working overseas. Elapsed timesheet example for the holiday workweek: Fri 5/27 Sat 5/28 Sun 5/29 Mon 5/30 Tue 5/31 Wed 6/1 Thu 6/2 8 8 8 8 8 Regular Hours Worked (REGHP) / Contract Hours (REGCP) 8 8 8 8 8 Overseas Hours Worked - OVSEA Resources Department Representatives should review time entry queries and myFSU BI reports to ensure their department's timekeeping is compliant with University guidelines. Please reference the time entry guidance on the HR website. Questions? Please contact a member of the Attendance & Leave staff. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 39950 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 34549 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 73018 bytes Desc: image004.png URL: From HR-FSUimportantmessage at fsu.edu Tue May 31 07:43:11 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 31 May 2022 11:43:11 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image001.png at 01D874C2.16BB4A00] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'X' The final version of the Cost Center Report for Payroll 'X' (pay period ending 5/26/2022) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue May 31 09:00:51 2022 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 31 May 2022 13:00:51 +0000 Subject: [HRMS] Important Hiring Reminders Message-ID: [cid:image001.png at 01D874CB.CE0AD870] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. As we continue with the summer semester and in anticipation of fall hiring, we have important appointment reminders to share with you. Hiring * Fall express pools are available for use for OPS, GA, and OPS Faculty appointments. Training guides are available for step-by-step instructions. * Before offering a prospective employee Recruiting Incentives (sign-on bonus or direct payment of moving expenses), pre-approvals must be received from the Chief Human Resources Officer (CHRO), the appropriate Vice-President, and where applicable, Sponsored Research Administration (Contract and Grants). The incentive must be documented in the offer letter, and applicable forms are to be included with the offer letter. * I-9 Deadlines: Section 1 of the I-9 form must be completed on or before the employee's first day of work. Section 2 of the form must be completed by the third business day. If you hire an employee who will be working remotely and is not available to complete an in-person I-9 on campus, complete the Remote I-9 Request form to initiate the remote I-9 process. Graduate Assistant Appointments * New M9183 job code is available for Graduate Teaching Associate appoinments. * Examples: For graduate-level or co-listed courses, tutors, recitation leaders, laboratory supervisors, assistants to faculty instructors, or comparable roles. * Effective August 8, 2022, the minimum hourly rate for all GA appointments is $20.83 per hour. Please ensure Fall appointments meet the new minimum stipend. * All Fall appointments must have a minimum appointment period of at least five (5) business days before the first day of classes through the last day of finals as outlined in the academic calendar. * Appointments for teaching assignments that require grading duties must continue through the grade submission deadline. * Where practicable, graduate assistants who are appointed in both the Fall 2022 and Spring 2023 semesters should have a continuous appointment between semesters, without a break in funding. How can you ensure your employees are paid on time? * Timely submitted job offers with appropriate anticipated start dates and meeting the payroll deadlines are key components in ensuring your employees are appointed and paid timely. Delays in submission or approval of actions and incomplete appointment documentation will delay processing and result in delays in pay and system access. * Job Offers and Start Dates: * Job Offers must be submitted 2-3 weeks in advance of the anticipated start date for all appointments. * If Job Offers are not received 2 weeks in advance, Human Resources will work with the department to determine an appropriate start date. * Why is 2-3 Weeks Required? * Sufficient time for candidate steps, including smart onboarding invitation, background check initiation, and document submission. * Time required to obtain all required approvals for job offer, Employment of Relatives, Outside Employment, and Dual Compensation. * Time required for completing department onboarding steps, the criminal history background, and submitting all the necessary work authorization and onboarding documents. * To be compliant with University Policies and Procedures, work should not begin until onboarding and all required approvals are complete. * Payroll Deadlines: * Complete Smart Onboarding appointments are due according to Smart Onboarding Deadlines Calendar. Invitations are considered complete when all required documents and approvals are submitted to HR for final processing. Onboarding invitations received after the deadline or missing required documents may not be processed by the end of the pay period. * Other Personnel Actions (pPAF, ePAF, Additional/One Time Payment Requests) must be received by the deadline for personnel actions. * Meeting Payroll Deadlines helps to ensure that: * New employees can obtain appropriate system, building, and email access on their first day of work. * Employees receive timely and accurate paychecks. * New employees can make timely benefit selections (if applicable). Background Checks * Approval from the Office of Human Resources must be received for all appointments before work begins per University Policy 4-OP-C-7-B11. Previous or current appointments do not negate the requirement for approval by HR before work begins. * Purchase Order transition to the Fiscal Year 2023: The deadline to create new Background Check Purchase Orders for FY 2023 is July 8, 2022. Please create the new POs before the end of the FY. * Working with Regulated Materials? For easy lookup and to ensure compliance, refer to our new comprehensive List of Materials covered under the various federal regulations which require Level 2 Background Checks. myFSU BI Reports for Appointment Verification * Active Employees Report: Should be run on Wednesdays before the time entry deadline, each pay period during a normal pay cycle. * All appointments that made deadline should appear on the report for verification. * Verify appointment details and report any discrepancies via an FSU Service Center case. * Cost Center Report: Available during payroll processing. Two preliminary reports are released before the final report, one on Friday afternoon and one on Monday morning, during normal pay cycles. * Discrepancies on the Cost Center Report should be addressed as soon as possible through an FSU Service Center case. The deadline for cases during a normal payroll cycle is 10:30 a.m. on Monday. Employee Eligibility for Insurance * Below are some reminders regarding insurance eligibility and transference of state plans between appointments for OPS and salaried employees (USPS, A&P, and Faculty): * Benefit-eligible OPS position to full-time salaried position - State insurance benefit elections will transfer. It is not a Qualifying State Change (QSC) event to enroll due to hire in salaried position. * Salaried position to an OPS position - all OPS eligible insurance benefits will transfer to the OPS position, unless there has been a Break in Service of 26 weeks or more. * Transfer from other State employment - all enrolled and eligible insurance benefits will transfer to FSU whether the position is OPS eligible, OPS ineligible, or salaried. * More scenarios and helpful resources regarding eligibility are available on the HR Benefits website. Questions? * For questions regarding the Background Check process, please contact Andrew Kapec at akapec at fsu.edu or (850) 644-7939. * For questions regarding the appointment or onboarding process, please contact Amy Espinosa at amy.espinosa at fsu.edu or (850) 644-4286, or Abigail Lejeune at alejeune at fsu.edu or (850) 644-6470. * For questions regarding benefits and eligibility, please contact Kelly McLaughlin at kmmclaughlin at fsu.edu or (850) 644-8732. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39950 bytes Desc: image001.png URL: