[HRMS] 2022 Summer Mass Appointments

[HR Important Message]

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An important message from FSU Office of Human Resources
This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.
Graduate Assistant Mass Appointments
The Graduate Assistant Mass Appointments process will be available for the Summer 2022 semester. This process allows you to reappoint more than one graduate employee at a time.
GA mass appointments are entered by Department Representatives on one screen in OMNI HR and then available in batches for approval to Department Managers.
Per the Collective Bargaining Agreement between Florida State University and the United Faculty of Florida - Florida State University - Graduate Assistants United, signed appointment letters are required for every graduate assistant appointment and re-appointment. For more information on appointment requirements, please reference the Graduate Assistant Appointment Letter Checklist<https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/docs/faculty-relations/GA%20Appointment%20Letter%20Checklist%2021-22.pdf>.

Timeline for the 2022 Summer Graduate Mass Appointments Process
Tuesday, March 1 - Friday, March 11
Graduate Mass Appointments open to Department Representatives (Originator) for entry.

Monday, March 14 - Tuesday, March 22
Open for Manager approval for all Graduate changes.
Wednesday March 23 - Tuesday, March 29
Open for Department Representatives (Originator) to review and update any changes per Manager.
Wednesday, March 30 - Wednesday, April 6
Open for Manager to approve final changes.
Thursday, April 7
Load file in OMNI HR, close of business.

Summer 2022 Faculty Mass Appointments
With the exceptions noted below, the OMNI HR online Mass Appointments process will produce summer salaried appointments for 9-month and 10-month faculty needing E&G, Auxiliary, and Contract and Grant appointments.  Most salaried summer appointments, including existing appointments, should be entered into the OMNI HR "Enter Mass Appointments" screen by staff in each Dean's, Director's, or Vice President's office.

Faculty members who are currently on a paid or unpaid leave of absence (including sabbaticals) will not be included in the Mass Appointments screens. Please submit a pPAF to return these faculty members from leave and appoint them for the summer. Note the addition of the "Visa" tab on the Faculty Mass Appointment screen. If a faculty member's visa information is not current in OMNI HR, you will not be able to appoint the faculty via Mass Appointment. Instead, send the updated visa documents and an ePAF to Human Resources to complete the summer appointment.

Timeline for the 2022 Summer Faculty Appointments Process
Tuesday, March 1 - Friday, April 8
Faculty Mass Appointments open to Department Representatives (Originator) for entry.
Monday, April 11
Load file in OMNI HR, close of business.

Questions? Please contact Amy Walker at (850) 644-4477 or azwalker at fsu.edu<mailto:azwalker at fsu.edu>.







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