From HR-FSUimportantmessage at fsu.edu Mon May 3 07:42:25 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 3 May 2021 11:42:25 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image001.png at 01D73FEF.DEFE9980] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'V' The second version of the Cost Center Report for Payroll 'V' (pay period ending 4/29/2021) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon May 3 15:44:14 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 3 May 2021 19:44:14 +0000 Subject: [HRMS] Campus Repopulation Zoom Video Message-ID: [cid:image001.jpg at 01D74033.2D4CB2F0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Thank you for joining the Campus Repopulation Zoom today. We were blown away by the record number of participants in attendance. We understand that everyone was not able to access the meeting. We attempted to remedy this by increasing the capacity of the webinar. However, many were still not able to get in. A recording of the meeting will be posted to the Human Resources COVID-19 website this week. We apologize for the inconvenience and appreciate your patience. Questions? Contact Shelley Lopez at s.lopez at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 7447 bytes Desc: image001.jpg URL: From HR-FSUimportantmessage at fsu.edu Tue May 4 07:43:34 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 4 May 2021 11:43:34 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image001.png at 01D740B9.2F307030] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'V' The final version of the Cost Center Report for Payroll 'V' (pay period ending 4/29/2021) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Wed May 12 08:57:19 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 12 May 2021 12:57:19 +0000 Subject: [HRMS] Electronic Dual Compensation Form Message-ID: [cid:image003.png at 01D7470C.CF6A0350] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The Office of Human Resources is pleased to announce that the Dual Compensation form will be moving to an electronic format on May 19, 2021. Like the Dual Compensation form within Smart Onboarding, Department Representatives will be able to submit an independent Dual Compensation form for approval within OMNI. Dual Compensation forms are required if: 1. The combination of appointments is in excess of one (1) full-time equivalent (FTE), 2. There is a combination of an active salaried appointment(s) and an active OPS appointment(s), OR 3. There is employment in multiple departments. *Note: Dual Compensation forms for faculty appointments must be submitted for each reappointment. The independent electronic Dual Compensation form should be used for appointment actions that are not routed through Smart Onboarding (ex: ePAF, pPAF) or if the initial Dual Compensation form needs to be corrected. The new electronic Dual Compensation form will route to each department's primary Dean, Director, or Department Head designated in OMNI before routing for final approval. Approvers will receive an email and an alert flag within OMNI when a form is pending their approval. The attached guide will walk you through submitting and approving the new electronic Dual Compensation form. Moving forward, the electronic Dual Compensation form should be used for all new forms. Paper forms previously initiated will continue to be accepted through the end of May. Questions? Please contact Abigail Lejeune at alejeune at fsu.edu or (850) 644-6470. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 18386 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Electronic Dual Compensation Job Aid PDF.pdf Type: application/pdf Size: 587575 bytes Desc: Electronic Dual Compensation Job Aid PDF.pdf URL: From HR-FSUimportantmessage at fsu.edu Fri May 14 11:33:48 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 14 May 2021 15:33:48 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image003.png at 01D748B5.00EEF620] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner, so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 072000 Anthropology 6 205001 Autism Institute 1 116005 B. Analytics InfoSys. S. Chain 1 208000 Behavioral Sci and Social Med 237 046000 Budget Office 5 099000 CARE (UGS) 13 200003 COVID SAFER 22 200002 COVID Testing Operation 8 160027 Campus Reimagined Initiative 40 233000 Career Center 4 165000 Claude Pepper Center 2 141000 Coll of Criminology & Crim Jst 1 161000 Coll of Social Sciences 130 144000 College of Law 158 080000 Computer Science 15 225000 Ctr for Advanced Power Systems 49 234000 Ctr for Ldrsp & Social Change 3 194000 Dance Dep't Operation 52 070000 Dean Coll of Arts & Sciences 3 142000 Dean Coll of Social Work 2 114000 Dean College of Business 50 187000 Dean College of Music 3 098000 Dean Undergraduate Studies 21 239002 Dept of Student Government 3 069000 Earth, Ocean & Atmospheric Sci 104 164000 Economics 11 129000 Edu Leadership & Policy Stds 5 077000 English 24 011000 Enterprise Resource Planning 5 024000 Environmental Health & Safety 6 170001 FL Center for Public Managment 18 156000 FL Ctr for Prevention Rsch 3 148000 FL Natural Areas Inventory 36 162000 FL Public Affairs Ctr 159 202403 FSU PrimaryHealth 41 281000 FSU Research Foundation 8 206000 Family Medicine & Rural Health 5 286000 Fl Center For Reading Res 3 029006 Foundation Accounting 2 071000 Geophysical Fluid Dynamics Ins 2 217000 Industrial & Manufacturing Eng 8 108000 Information Technology Service 51 057050 Innovation Hub 12 142027 Inst for Justice Res & Devt 12 062001 Laboratory Animal Res Training 4 119000 Management 4 201008 Med Facilities and Operations 1 202008 Med Outreach & Advising 91 205000 Medicine Clinical Sciences 1 201001 Medicine Info Technology 6 227000 Natl High Magnetic Field Lab 29 107000 Office of Distance Learning 166 051001 Opening Nights 23 202010 PA Program 1 301010 PCC Academic Faculty Office Su 27 305010 PCC Fin & Admin Director offic 1 301015 PCC Library 2 305050 PCC Police & Public Safety 1 019000 Parking & Transportation 59 163000 Pepper Inst on Aging & Pub Pol 2 084000 Physics 8 089000 Psychology 2 026000 Public Safety 69 118000 RMI, REE & Legal Studies 1 203007 RMS Campus- Ft Pierce 2 137000 Scientific Computing 4 161010 Soc Sci Health Policy Research 6 066000 Strozier Library 89 228000 Student Affairs 1 030000 Univ Business Administrators 2 232000 University Counseling Center 1 167000 Urban & Regional Planning 18 219000 VP Research 2 055017 WFSU Local Production 76 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri May 14 12:04:08 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 14 May 2021 16:04:08 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image003.png at 01D748B9.3D1190F0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner, so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 072000 Anthropology 6 006002 Athletics Administration 8 116005 B. Analytics InfoSys. S. Chain 1 208000 Behavioral Sci and Social Med 237 046000 Budget Office 5 200003 COVID SAFER 22 200002 COVID Testing Operation 8 160027 Campus Reimagined Initiative 40 141000 Coll of Criminology & Crim Jst 1 161000 Coll of Social Sciences 5 144000 College of Law 84 080000 Computer Science 15 225000 Ctr for Advanced Power Systems 49 194000 Dance Dep't Operation 52 114000 Dean College of Business 50 098000 Dean Undergraduate Studies 21 239002 Dept of Student Government 3 069000 Earth, Ocean & Atmospheric Sci 102 164000 Economics 11 129000 Edu Leadership & Policy Stds 5 170001 FL Center for Public Managment 18 202403 FSU PrimaryHealth 41 206000 Family Medicine & Rural Health 5 217000 Industrial & Manufacturing Eng 8 108000 Information Technology Service 12 057050 Innovation Hub 12 062001 Laboratory Animal Res Training 4 119000 Management 4 201008 Med Facilities and Operations 1 202008 Med Outreach & Advising 91 205000 Medicine Clinical Sciences 1 201001 Medicine Info Technology 6 227000 Natl High Magnetic Field Lab 29 051001 Opening Nights 23 202010 PA Program 1 084000 Physics 8 118000 RMI, REE & Legal Studies 1 203007 RMS Campus- Ft Pierce 2 161010 Soc Sci Health Policy Research 6 066000 Strozier Library 56 232000 University Counseling Center 1 047000 University Relations 4 219000 VP Research 2 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri May 14 13:01:25 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 14 May 2021 17:01:25 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image003.png at 01D748C1.3DA1F070] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'W' The first version of the Cost Center Report for Payroll 'W' (pay period ending 5/13/21) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Monday, May 17, 2021. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed, and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 19504 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Mon May 17 07:38:20 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 17 May 2021 11:38:20 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image001.png at 01D74AEF.A04F4DF0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'W' The second version of the Cost Center Report for Payroll 'W' (pay period ending 5/13/2021) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon May 17 08:57:28 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 17 May 2021 12:57:28 +0000 Subject: [HRMS] 2021 Fall Mass Appointments Message-ID: [cid:image001.png at 01D74AF7.41BBC040] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Departments must complete large volumes of Graduate Assistant (GA) and Faculty Reappointments each semester. The Mass Appointments process helps departments efficiently manage these actions and reappoint multiple employees at a time. Per the Collective Bargaining Agreement, Graduate Assistants who are appointed in both the fall and spring semesters should have a continuous appointment where practicable. Departments should prioritize issuing such appointments before appointing Graduate Assistants for an individual semester. Appointments on a semester basis must have a minimum appointment period of the first day of classes through the last day of finals (as outlined in the academic calendar). Departments requiring advanced preparation before the first day of classes, such as course development, planning or preparation, required training (including PIE), or pre-semester meetings, shall establish the start date of the Graduate Assistant appointment to provide a reasonable length of time to accomplish this work. Additionally, for assignments that require grading duties, departments shall continue the appointment period through the grade submission deadline. Graduate Assistant Mass Appointments GA Mass Appointments are entered by Department Representatives in OMNI HR and then made available in batches to Department Managers and Sponsored Research (where applicable) for approval. As a reminder, the minimum rate for GA appointments is $20 per hour. Please ensure your period amount is calculated using this hourly rate at a minimum. Timeline for the Fall 2021 Graduate Assistant Mass Appointments Process Wednesday, June 9 - Monday, June 21 Graduate Assistant Mass Appointments open to Department Representatives (Originator) for entry. Tuesday, June 22 - Wednesday, June 30 Open for Manager approval for all Graduate Assistant changes. Thursday, July 1 - Wednesday, July 7 Open for Department Representatives (Originator) to review and update any changes per Manager. Thursday, July 8 - Friday, July 9 Open for Manager to approve final changes. Monday, July 12 - Friday, July 16 File sent to Sponsored Research for approval. Monday, July 19 File loaded in OMNI HR once released from Sponsored Research. Tuesday, July 20 Run queries and update any discrepancies. Faculty Mass Appointments With the exceptions noted below, the OMNI HR online Mass Appointments process will produce salaried fall appointments for 9-month faculty needing E&G, Auxiliary, and Contract and Grant appointments. Most salaried fall appointments, including existing appointments, should be entered into the OMNI HR "Enter Mass Appointments" screen by staff in each Dean's, Director's, or Vice President's office. Faculty on Leave Faculty members who are currently on a paid or unpaid leave of absence (including sabbaticals) will not be included in the Mass Appointments screens. Please submit a pPAF to return these faculty members from leave and reappoint them for the fall. Visa Tab Note the "Visa" tab on the Faculty Mass Appointment screen. If a faculty member's work authorization information is not current in OMNI HR, you will not be able to appoint the faculty via Mass Appointment. Instead, send the updated work authorization documents and an ePAF to Human Resources to complete the fall appointment. Attach the work authorization to the ePAF. Timeline for the Fall 2021 Faculty Mass Appointments Process Wednesday, June 9 - Friday, July 9 Faculty Mass Appointments open to Department Managers (Originator) for entry. Monday, July 12 - Friday, July 16 File sent to Sponsored Research for approval. Monday, July 19 File loaded in OMNI HR close of business. Tuesday, July 20 Run queries and update any discrepancies. Questions? Please contact Amy Walker at azwalker at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 20198 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue May 18 07:32:28 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 18 May 2021 11:32:28 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image001.png at 01D74BB7.F3661190] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'W' The final version of the Cost Center Report for Payroll 'W' (pay period ending 5/13/2021) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Wed May 19 09:00:06 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 19 May 2021 13:00:06 +0000 Subject: [HRMS] Staff Paid Parental Leave Zoom Message-ID: [cid:image003.png at 01D74C8D.5C2F4360] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The Office of Human Resources invites you to attend a virtual Staff Paid Parental Leave webinar. May 26, 2021 10:00 a.m. - 11:00 a.m. https://fsu.zoom.us/j/95476042172 During this meeting, HR will provide an in-depth review of the policy, including eligibility and return to work commitments. We will also go through the application process and how staff employees will document their paid parental leave time. Additionally, we will explore advanced topics relating to the impact on other leave benefits such as FMLA job-protected leave. We strongly encourage attendance. If you have specific questions about this exciting program, please submit those to Shelley Lopez by 5:00 p.m. on Monday, May 24. Questions? Contact Shelley Lopez at s.lopez at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 37924 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Wed May 19 12:59:21 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 19 May 2021 16:59:21 +0000 Subject: [HRMS] =?windows-1252?q?Early_Payroll_Schedule_for_Pay_Period_?= =?windows-1252?q?=91X=92?= Message-ID: [cid:image002.png at 01D74CAE.C85604E0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. EARLY PAYROLL SCHEDULE for PAY PERIOD ?X? To ensure paychecks are distributed for the pay date of Friday, June 4, 2021, the payroll schedule for pay period ?X? (ending 5/27/2021) must be moved up by one day due to the Memorial Day Holiday. Please refer to the Alternate Payroll Schedule ?X? for details. Payroll Schedule ?X? Overview: Wednesday, 5/26/21 ? Time Entry Deadline Thursday, 5/27/21 ? Approvals Deadline and First Cost Center Report in myFSU BI Friday, 5/28/21 ? Second Cost Center Report and Final Payroll Calculation Tuesday, 6/1/21 ? Final Cost Center Report Questions? Please contact a member of the Attendance & Leave staff listed on HR?s website. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 40156 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri May 21 08:59:15 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 21 May 2021 12:59:15 +0000 Subject: [HRMS] Important Hiring Reminders Message-ID: [cid:image003.png at 01D74E1F.92C66FF0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. As we continue with the summer semester and in anticipation of fall hiring, we have important appointment reminders to share with you. Hiring * For recruitment, hiring guidelines, and information on the current hiring freeze during COVID-19, please visit the HR COVID-19 information page. * Fall express pools are available for use for OPS, GA, and OPS Faculty appointments. Training guides are available for step-by-step instructions. * Before offering a prospective employee Recruiting Incentives (sign-on bonus or direct payment of moving expenses), pre-approvals must be received from the Chief Human Resources Officer (CHRO), the appropriate Vice President, and where applicable, Sponsored Research Administration (Contract and Grants). The incentive must be documented in the offer letter, and applicable forms are to be included with the offer letter. * The Smart Onboarding website got a makeover! Please visit the updated site for Department Representative training materials, quick reference guides, and helpful tips and tricks for appointments. * I-9 Deadlines: Section 1 of the I-9 form must be completed on or before the employee's first day of work. Section 2 of the form must be completed by the third business day. If you hire an employee who will be working remotely and is not available to complete an in-person I-9 on campus, complete the Remote I-9 Request form to initiate the remote I-9 process. How can you ensure your employees are paid on time? * Timely submitted job offers with appropriate anticipated start dates and meeting the payroll deadlines are key components in ensuring your employees are appointed and paid timely. Delays in submission or approval of actions and incomplete appointment documentation will delay processing and result in delays in pay and system access. * Job Offers and Start Dates: * Job Offers must be submitted 2-3 weeks in advance of the anticipated start date for all appointments. * If Job Offers are not received two weeks in advance, Human Resources will work with the department to determine an appropriate start date. * Why are 2-3 Weeks Required? * Sufficient time for candidate steps, including smart onboarding invitation, background check initiation, and document submission. * Time required to obtain all required approvals for job offer, Employment of Relatives, Outside Employment, and Dual Compensation. * Time required for completing department onboarding steps, the criminal history background, and submitting all the necessary work authorization and onboarding documents. * To comply with University Policies and Procedures, work should not begin until onboarding and all required approvals are complete. * Payroll Deadlines: * Complete Smart Onboarding appointments are due according to Smart Onboarding Deadlines Calendar. Invitations are considered complete when all required documents and approvals are submitted to HR for final processing. Onboarding invitations received after the deadline or missing required documents may not be processed by the end of the pay period. * Other Personnel Actions (pPAF, ePAF, Additional/One Time Payment Requests) must be received by the deadline for personnel actions. * Meeting Payroll Deadlines helps to ensure that: * New employees can obtain appropriate system, building, and email access on their first day of work. * Employees receive timely and accurate paychecks. * New employees can make timely benefit selections (if applicable). Background Checks * Approval from the Office of Human Resources must be received for all appointments before work begins per University Policy 4-OP-C-7-B11. Previous or current appointments do not negate the requirement for approval by HR before work begins. * Purchase Order transition to the Fiscal Year 2022: The deadline to create new Background Check Purchase Orders for FY 2022 is July 9, 2021. Please create the new POs before the end of the FY. * Working with Regulated Materials? For easy lookup and to ensure compliance, refer to our new comprehensive List of Materials covered under the various federal regulations which require Level 2 Background Checks. myFSU BI Reports for Appointment Verification * Active Employees Report: Should be run on Wednesdays before the time entry deadline, each pay period during a normal pay cycle. * All appointments that made deadline should appear on the report for verification. * Verify appointment details and report any discrepancies via an FSU Service Center case. * Cost Center Report: Available during payroll processing. Two preliminary reports are released before the final report, one on Friday afternoon and one on Monday morning, during normal pay cycles. * Discrepancies on the Cost Center Report should be addressed as soon as possible through an FSU Service Center case. The deadline for cases during a normal payroll cycle is 10:30 a.m. on Monday. Questions? * For questions regarding the Background Check process, contact Andrew Kapec at akapec at fsu.edu or (850) 644-7938. * For questions regarding the Appointment or Onboarding process, please contact Amy Espinosa at amy.espinosa at fsu.edu or (850) 644-4286, or Abigail Lejeune at alejeune at fsu.edu or (850) 644-6470. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 37924 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Mon May 24 10:01:48 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 24 May 2021 14:01:48 +0000 Subject: [HRMS] REMINDER: Staff Paid Parental Leave Zoom Message-ID: [cid:image002.png at 01D75083.D1B77CC0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please remember to attend the virtual Staff Paid Parental Leave webinar. May 26, 2021 10:00 a.m. - 11:00 a.m. https://fsu.zoom.us/j/95476042172 During this meeting, HR will provide an in-depth review of the policy, including eligibility and return to work commitments. We will also go through the application process and how staff employees will document their paid parental leave time. Additionally, we will explore advanced topics relating to the impact on other leave benefits such as FMLA job-protected leave. Questions? Contact Shelley Lopez at s.lopez at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 37910 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Thu May 27 11:33:43 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 27 May 2021 15:33:43 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image002.png at 01D752EC.252C2AD0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner, so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 161017 Bachelors Sci in Public Health 6 074000 Biological Science 10 046000 Budget Office 11 160000 CAPD Deans Office 6 099000 CARE (UGS) 12 124000 COE Office of Research 2 200003 COVID SAFER 20 200002 COVID Testing Operation 8 235001 Campus Rec Gymnasia Staff 1 235009 Campus Recreation- Salary 10 236000 Center for Global Engagement 15 214000 Chemical Engineering 22 075000 Chemistry & Biochemistry 29 215000 Civil & Environmental Engineer 6 141000 Coll of Criminology & Crim Jst 1 161000 Coll of Social Sciences 93 144000 College of Law 194 185000 College of Motion Picture Arts 11 183000 Communication Disorders 6 080000 Computer Science 21 029000 Controller 1 150002 Ctr Info Mang & Educate Serv 53 154000 Ctr for Adv of Human Rights 21 225000 Ctr for Advanced Power Systems 14 131000 DRS Administration 37 250011 DSA Marketing 1 194000 Dance Dep't Operation 56 171000 DeVoe Moore Center 14 142000 Dean Coll of Social Work 56 114000 Dean College of Business 17 123000 Dean College of Education 6 212000 Dean College of Engineering 100 187000 Dean College of Music 182 098000 Dean Undergraduate Studies 102 239002 Dept of Student Government 5 069000 Earth, Ocean & Atmospheric Sci 70 126000 Edu Psychology & Learning Sys 1 123013 Educ Curriculum Reso Learn Ctr 14 123006 Education OASIS 10 123010 Education Tech Services 3 123012 Education Technology 36 212008 Engineer Undergrad Acad & Stdt 56 212004 Engineering Machine Shop 32 283000 FL CTR for ADV Aero-propulsion 2 170001 FL Center for Public Managment 2 158000 FL Conflict Resolution Consort 40 228010 FL Ctr for Interactive Media 3 156000 FL Ctr for Prevention Rsch 1 162000 FL Public Affairs Ctr 186 162001 FL Public Affairs Ctr Auxil 1 231000 FSU Childcare Centers 49 224000 FSU Coastal & Marine Lab 2 202403 FSU PrimaryHealth 62 281000 FSU Research Foundation 6 286000 Fl Center For Reading Res 16 112003 Florida Virtual Campus 11 071000 Geophysical Fluid Dynamics Ins 6 050000 Governmental Relations 1 079000 History 15 217000 Industrial & Manufacturing Eng 267 108000 Information Technology Service 142 057050 Innovation Hub 48 146000 Inst of Sci & Public Affairs 48 202011 Instructional Design and Media 2 169000 International Affairs 18 062001 Laboratory Animal Res Training 4 186000 Learning Systems Institute 11 209006 MRI Facility 1 120000 Marketing 1 113015 Materials Science & Eng. 46 218000 Mechanical Engineering 74 202008 Med Outreach & Advising 34 201001 Medicine Info Technology 4 227000 Natl High Magnetic Field Lab 90 048000 News & Research Communication 4 112000 Northwest Regional Data Center 32 086000 Nuclear Services 1 140002 Nursing Department 4 107000 Office of Distance Learning 13 051001 Opening Nights 2 202010 PA Program 1 301010 PCC Academic Faculty Office Su 2 301210 PCC Adv Sci Diving Pgm-UCSI 1 304010 PCC Office of Advancement 3 305050 PCC Police & Public Safety 2 302000 PCC Sponsored Programs 2 303030 PCC Student Affairs & FA 1 307710 PCC Student Government Council 6 019000 Parking & Transportation 74 163000 Pepper Inst on Aging & Pub Pol 1 084000 Physics 50 089000 Psychology 52 170000 Public Administration 212 026000 Public Safety 157 203007 RMS Campus- Ft Pierce 2 130000 School of Teacher Education 6 137000 Scientific Computing 8 161010 Soc Sci Health Policy Research 2 066000 Strozier Library 58 228000 Student Affairs 25 208006 Translational Behavioral Resea 4 250006 Union Administration 8 054000 University Communications 10 232000 University Counseling Center 4 047000 University Relations 4 219000 VP Research 41 055011 WFSU Content 2 055012 WFSU Education Services 18 056011 WFSU FM Operations 4 055020 WFSU Florida Channel 5 055017 WFSU Local Production 75 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 40156 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Thu May 27 12:03:57 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 27 May 2021 16:03:57 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image003.png at 01D752F0.5E603130] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner, so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Friday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 161017 Bachelors Sci in Public Health 6 099000 CARE (UGS) 12 200003 COVID SAFER 20 236000 Center for Global Engagement 3 207002 Center for Medicine and Law 2 215000 Civil & Environmental Engineer 6 141000 Coll of Criminology & Crim Jst 1 161000 Coll of Social Sciences 41 144000 College of Law 146 182000 Communication 2 080000 Computer Science 12 154000 Ctr for Adv of Human Rights 1 225000 Ctr for Advanced Power Systems 2 131000 DRS Administration 37 250011 DSA Marketing 1 194000 Dance Dep't Operation 56 171000 DeVoe Moore Center 14 114000 Dean College of Business 16 123000 Dean College of Education 5 212000 Dean College of Engineering 2 098000 Dean Undergraduate Studies 80 239002 Dept of Student Government 3 069000 Earth, Ocean & Atmospheric Sci 70 126000 Edu Psychology & Learning Sys 1 123013 Educ Curriculum Reso Learn Ctr 14 123006 Education OASIS 10 123010 Education Tech Services 3 123012 Education Technology 36 283000 FL CTR for ADV Aero-propulsion 2 156000 FL Ctr for Prevention Rsch 1 231000 FSU Childcare Centers 49 224000 FSU Coastal & Marine Lab 2 202403 FSU PrimaryHealth 44 038002 Facilities Information Tech 20 057009 Faculty Development & Advment 1 286000 Fl Center For Reading Res 5 112003 Florida Virtual Campus 9 166000 Geography 16 050000 Governmental Relations 1 079000 History 15 108000 Information Technology Service 77 057050 Innovation Hub 64 146000 Inst of Sci & Public Affairs 45 169000 International Affairs 18 186000 Learning Systems Institute 20 209006 MRI Facility 1 120000 Marketing 1 218000 Mechanical Engineering 46 201003 Med Finance & Administration 1 202008 Med Outreach & Advising 34 205000 Medicine Clinical Sciences 2 201001 Medicine Info Technology 4 048000 News & Research Communication 4 112000 Northwest Regional Data Center 32 086000 Nuclear Services 1 051001 Opening Nights 2 304010 PCC Office of Advancement 3 084000 Physics 28 203007 RMS Campus- Ft Pierce 2 137000 Scientific Computing 8 161010 Soc Sci Health Policy Research 2 066000 Strozier Library 72 228000 Student Affairs 25 208006 Translational Behavioral Resea 4 054000 University Communications 10 232000 University Counseling Center 4 047000 University Relations 4 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 40156 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Thu May 27 13:18:28 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 27 May 2021 17:18:28 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image002.png at 01D752FA.C6FE86B0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'X' REMINDER: Payroll Processing is early. Alternate Payroll 'X' Schedule The first version of the Cost Center Report for Payroll 'X' (pay period ending 5/27/2021) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Friday, May 28, 2021. Cases submitted after 10:30 a.m. on Friday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Friday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 40156 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri May 28 07:32:27 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 28 May 2021 11:32:27 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image002.png at 01D75393.9B99BA00] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'X' REMINDER: Payroll Processing is early. Alternate Payroll 'X' Schedule The second version of the Cost Center Report for Payroll 'X' (pay period ending 5/27/2021) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 40156 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri May 28 10:01:47 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 28 May 2021 14:01:47 +0000 Subject: [HRMS] RAMP Export Control Message-ID: [cid:image005.png at 01D753A8.77942E50] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. At the end of the fall semester, the FSU Office of Research implemented their RAMP Export Control system for visiting scholars and certain non-US citizen appointments. Effective June 11, 2021, the Office of Human Resources and the Center for Global Engagement will be verifying the RAMP process has been completed before processing the hire or VISA application, respectively. Who is required to go through RAMP? * Visiting Scholars (paid or unpaid) - International or domestic visitor for a stay of more than 14 days; * All H1-B, O-1, E-3, TN Sponsored employees, and J-1 Nonstudents; and * All other International employees (Paid/Unpaid) residing in certain departments or job codes subject to Export Control. Please review the detailed information on Which Visitor or International Employee needs to be approved through RAMP Export Control? Generally, the RAMP process should be completed before the offer of employment and/or invitation, provided the department is aware that the candidate fits into one of the above categories. The new RAMP system has replaced the Request to Invite paper form. However, it will not replace documents required by the Center for Global Engagement for visitors on a J-1 or those requiring sponsorship on an H-1B. Additionally, it is not a replacement for the completion of the HR Onboarding system. To ensure RAMP has been completed and approved, please upload a screenshot of the approved RAMP clearly showing the submission type and EC number (example below) to the supplemental documents of Onboarding. [cid:image006.jpg at 01D753A8.77942E50] RAMP is required for applicable paid and unpaid appointments, as outlined above. Detailed information on the courtesy appointment process can be found on the HR website. Department Staff and faculty hosts may also refer to the FSU Global webpage for more information on visiting scholar procedures. Please also visit the RAMP project website to access training resources. Questions? Please contact Diana Key (Research) at dkey at fsu.edu for questions regarding RAMP or Christie Riley (Human Resources) at cnriley at fsu.edu for questions regarding the appointment process. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 37924 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 26419 bytes Desc: image006.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri May 28 13:00:26 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 28 May 2021 17:00:26 +0000 Subject: [HRMS] Timekeeping Guidance for the Memorial Day Holiday Message-ID: [cid:image009.png at 01D753C1.6C9952A0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. The Memorial Day holiday occurs on Monday, May 31, 2021. The payroll processing schedule for Pay Period 'Y' is normal. To be paid for the holiday, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) at least a portion of the scheduled workday before the holiday. * Full-time employees receive 8 hours of leave for holidays. Part-time employees receive a proportionate number of leave hours for holidays based on their FTE. * Example - While a 1.0 FTE employee gets 8 hours of paid holiday leave for each day, a 0.75 FTE employee would get 6 hours of paid holiday leave. * If you have employees on alternate schedules (full-time or part-time), they should be advised in advance to work the appropriate hours for the workweek of May 28, 2021 - June 3, 2021, based on the amount of holiday leave they receive for the holiday. Reporting Memorial Day holiday for workweek of May 28 - June 3: Elapsed Timesheet 1. DO NOT ENTER TIME FOR THE HOLIDAY for A&P, AEX, USPS, or Faculty employees using the elapsed timesheet. 2. The OMNI HR elapsed timesheet will show no hours (blank) for May 31. The holiday hours will be added in automatically by the system. See example below: [cid:image010.png at 01D753C1.6C9952A0] [cid:image011.png at 01D753C1.6C9952A0] Punch Timesheet * Nonexempt USPS employees using the USPS punch timesheet (only) must enter their holiday hours for May 31. See example below: [cid:image012.png at 01D753C1.6C9952A0][cid:image013.png at 01D753C1.6C9952A0] OPS Employees OPS employees are not eligible to receive holiday pay. * OPS Nonexempt Employees (paid for time worked) do not receive holiday pay. Only the hours actually worked should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday period, the system will generate pay based on their appointment. Compensatory Leave If a full-time USPS or A&P employee worked on the holiday and/or beyond the required number of hours for the workweek, the Time Reporting Code of "Straight Time Comp Earned - REGCE" should be reported as described in the following scenarios: A&P Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked on the holiday (May 31) and worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). USPS Nonexempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Overtime Comp Leave Earned - enter OTCCE for the hours over 40. * To generate Overtime Pay - enter either OVHHP or REGHP for the hours over 40. USPS Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Straight-time Comp Leave Earned - enter REGCE for the hours over 40. * To generate Pay at the Straight-time Rate - enter REGHP for the hours over 40. Other Types of Leave Employees on Workers' Compensation Since most of these employees are receiving Workers' Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). Both the Workers' Compensation and the holiday amounts need to be reported on the timesheet. Elapsed timesheet example for the holiday workweek: Fri 5/28 Sat 5/29 Sun 5/30 Mon 5/31 Tue 6/1 Wed 6/2 Thu 6/3 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 Holiday - HOLHT Punch timesheet example for the holiday workweek: Time Reporting Code Quantity Fri - 5/28 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Sat - 5/29 Sun - 5/30 Mon - 5/31 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Tue - 6/1 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 6/2 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Thu - 6/3 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Employees on Family and Medical Leave If an employee is on continuous FMLA, they MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, do not report FMLAT for the holiday. (The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight time compensatory leave, overtime compensatory leave, or leave without pay). Elapsed timesheet example for the holiday workweek: Fri 5/28 Sat 5/29 Sun 5/30 Mon 5/31 Tue 6/1 Wed 6/2 Thu 6/3 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 Sick Leave Taken - SKCHT Overseas Time Reporting Certain non-US citizens working outside of the United States must report Overseas Hours Worked (OVSEA) in conjunction with hours worked/leave. The following is an example of a full-time OPS Exempt employee who was approved to use this code while working overseas. Elapsed timesheet example for the holiday workweek: Fri 5/28 Sat 5/29 Sun 5/30 Mon 5/31 Tue 6/1 Wed 6/2 Thu 6/3 8 8 8 8 8 Regular Hours Worked (REGHP) / Contract Hours (REGCP) 8 8 8 8 8 Overseas Hours Worked - OVSEA Resources Department Representatives should review time entry queries and myFSU BI reports to ensure their department's timekeeping is compliant with University guidelines. Please reference the time entry guidance on the HR website. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 40162 bytes Desc: image009.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image010.png Type: image/png Size: 264 bytes Desc: image010.png URL: -------------- next part -------------- A non-text attachment was scrubbed... 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