[HRMS] Personal Holiday Deadline (USPS Employees Only)

[HR Important Message]

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An important message from FSU Office of Human Resources

This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives.

Please distribute this information to all supervisors and USPS employees as a reminder to use Personal Holidays before the deadline.

All full-time USPS employees are eligible for one 8-hour Personal Holiday each fiscal year (July 1 - June 30). Part-time USPS employees are eligible for a prorated Personal Holiday based upon their full-time equivalent (FTE). USPS employees will lose their 2020-2021 Personal Holiday if it is not taken by June 30, 2021.

Employees unable to use their Personal Holiday on or before June 30, 2021, can replace one previous vacation day with their Personal Holiday by adjusting their timesheet entry from VACHT to PHOLT. This action will reflect the use of the Personal Holiday and return the vacation leave hours to their balance. The change from VACHT to PHOLT must be entered and approved by June 30, 2021. If the correction is more than 90 days in the past, submit a Leave Adjustment Form<https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Forms/LeaveAdjustment_fill.pdf> to HR-AttendanceLeave at fsu.edu<mailto:HR-AttendanceLeave at fsu.edu> requesting the change.
The 2021-2022 Personal Holiday will be available for use by eligible USPS employees on July 1, 2021.

Note: Employees who have not used their 2020-2021 Personal Holiday by June 24, 2021, will have a 16-hour balance on their timesheet for Pay Period A (June 25-July 8) reflecting their Personal Holidays for both fiscal years. Part-time employees will have fewer hours depending on their FTE. When time is entered during Pay Period A, the 2020-2021 Personal Holiday can only be used June 25-30. The 2021-2022 Personal Holiday may be used beginning July 1.

Reminders
Personal Holidays may only be taken with supervisory approval. The entire 8 hours (or prorated amount for part-time USPS employees) must be used in one workday. Employees with workdays that cross midnight may use the appropriate portion of their Personal Holiday on two dates.

Personal Holiday Queries

  *   FSU_TL_PERHOL_NOT_TAKEN_DEPT - Shows employees in a department who have not used their Personal Holiday for 2020-2021.
  *   FSU_TL_PERHOL_NOT_TAKEN_GRP - Shows employees in a Group ID who have not used their Personal Holiday for 2020-2021.
  *   FSU_TL_PERHOL_USED_BY_EE - Shows the date and the number of Personal Holiday hours used by an individual for the 2020-2021 fiscal year. Enter 7/1/2020 for the "FY beg date" and 6/30/2021 for the "FY end date."
Questions? Contact Sue Andres at (850) 644-5052 or sandres at fsu.edu<mailto:sandres at fsu.edu>.

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