From HR-FSUimportantmessage at fsu.edu Tue Jun 1 07:36:39 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 1 Jun 2021 11:36:39 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image001.png at 01D756B8.DDA37FD0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'X' The final version of the Cost Center Report for Payroll 'X' (pay period ending 5/27/2021) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a myFSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jun 7 08:59:46 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 7 Jun 2021 12:59:46 +0000 Subject: [HRMS] Reminder: Electronic Dual Compensation Form Message-ID: [cid:image002.png at 01D75B7B.7822A380] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. This is a reminder that the new electronic Dual Compensation form is now available. The electronic Dual Compensation form includes submission and approvals within OMNI HR. The independent electronic Dual Compensation form should be used for appointment actions that are not routed through Smart Onboarding (ex: ePAF, pPAF) or if the initial Dual Compensation form needs to be corrected. Please review the Electronic Dual Compensation Guide for submission and approval instructions. The electronic Dual Compensation form should be used for all new forms. Paper forms will no longer be accepted. Questions? Please contact Abigail Lejeune at alejeune at fsu.edu or (850) 644-6470. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 37924 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jun 8 09:00:00 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 8 Jun 2021 13:00:00 +0000 Subject: [HRMS] Personal Holiday Deadline (USPS Employees Only) Message-ID: [cid:image002.png at 01D75C44.A8D43510] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please distribute this information to all supervisors and USPS employees as a reminder to use Personal Holidays before the deadline. All full-time USPS employees are eligible for one 8-hour Personal Holiday each fiscal year (July 1 - June 30). Part-time USPS employees are eligible for a prorated Personal Holiday based upon their full-time equivalent (FTE). USPS employees will lose their 2020-2021 Personal Holiday if it is not taken by June 30, 2021. Employees unable to use their Personal Holiday on or before June 30, 2021, can replace one previous vacation day with their Personal Holiday by adjusting their timesheet entry from VACHT to PHOLT. This action will reflect the use of the Personal Holiday and return the vacation leave hours to their balance. The change from VACHT to PHOLT must be entered and approved by June 30, 2021. If the correction is more than 90 days in the past, submit a Leave Adjustment Form to HR-AttendanceLeave at fsu.edu requesting the change. The 2021-2022 Personal Holiday will be available for use by eligible USPS employees on July 1, 2021. Note: Employees who have not used their 2020-2021 Personal Holiday by June 24, 2021, will have a 16-hour balance on their timesheet for Pay Period A (June 25-July 8) reflecting their Personal Holidays for both fiscal years. Part-time employees will have fewer hours depending on their FTE. When time is entered during Pay Period A, the 2020-2021 Personal Holiday can only be used June 25-30. The 2021-2022 Personal Holiday may be used beginning July 1. Reminders Personal Holidays may only be taken with supervisory approval. The entire 8 hours (or prorated amount for part-time USPS employees) must be used in one workday. Employees with workdays that cross midnight may use the appropriate portion of their Personal Holiday on two dates. Personal Holiday Queries * FSU_TL_PERHOL_NOT_TAKEN_DEPT - Shows employees in a department who have not used their Personal Holiday for 2020-2021. * FSU_TL_PERHOL_NOT_TAKEN_GRP - Shows employees in a Group ID who have not used their Personal Holiday for 2020-2021. * FSU_TL_PERHOL_USED_BY_EE - Shows the date and the number of Personal Holiday hours used by an individual for the 2020-2021 fiscal year. Enter 7/1/2020 for the "FY beg date" and 6/30/2021 for the "FY end date." Questions? Contact Sue Andres at (850) 644-5052 or sandres at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 43927 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jun 11 11:33:23 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 11 Jun 2021 15:33:23 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image002.png at 01D75EB5.970CF7E0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner, so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 7 283200 Aero, Mech, Energy Center 22 006002 Athletics Administration 108 205001 Autism Institute 30 229000 CARE (DSA) 1 099000 CARE (UGS) 72 124000 COE Office of Research 137 200003 COVID SAFER 18 200002 COVID Testing Operation 8 233000 Career Center 18 213000 Challenger Learning Center 2 214000 Chemical Engineering 15 075000 Chemistry & Biochemistry 28 161000 Coll of Social Sciences 12 144000 College of Law 82 080000 Computer Science 3 154000 Ctr for Adv of Human Rights 2 225000 Ctr for Advanced Power Systems 21 157000 Ctr for Prev & Early Intervent 56 194000 Dance Dep't Operation 42 142000 Dean Coll of Social Work 10 114000 Dean College of Business 44 123000 Dean College of Education 7 212000 Dean College of Engineering 4 187000 Dean College of Music 98 098000 Dean Undergraduate Studies 55 069000 Earth, Ocean & Atmospheric Sci 36 164000 Economics 7 123006 Education OASIS 6 011000 Enterprise Resource Planning 1 024000 Environmental Health & Safety 4 283000 FL CTR for ADV Aero-propulsion 42 158000 FL Conflict Resolution Consort 40 156000 FL Ctr for Prevention Rsch 10 162000 FL Public Affairs Ctr 260 162001 FL Public Affairs Ctr Auxil 2 231000 FSU Childcare Centers 10 178000 FSU-Teach A&S/COE 2 286000 Fl Center For Reading Res 2 166000 Geography 4 202006 Graduate Medical Education 1 079000 History 4 108000 Information Technology Service 1 146000 Inst of Sci & Public Affairs 58 114007 Institute for Applied Business 1 192000 Interior Design 15 186000 Learning Systems Institute 344 120000 Marketing 25 113015 Materials Science & Eng. 34 218000 Mechanical Engineering 120 201008 Med Facilities and Operations 32 202008 Med Outreach & Advising 10 107000 Office of Distance Learning 53 065000 Office of Financial Aid 3 301010 PCC Academic Faculty Office Su 7 301711 PCC Early Childhood Autism 2 305050 PCC Police & Public Safety 5 019000 Parking & Transportation 42 084000 Physics 46 027000 Procurement Services 3 026000 Public Safety 102 172000 Sociology 19 220000 Sponsored Rsch Administration 1 088000 Statistics 1 066000 Strozier Library 3 189000 Theatre 8 237000 University Health Services 2 047000 University Relations 1 219000 VP Research 1 056010 WFSU FM News 8 055020 WFSU Florida Channel 2 055017 WFSU Local Production 2 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 40156 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jun 11 12:04:33 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 11 Jun 2021 16:04:33 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image002.png at 01D75EB9.F18AB8C0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner, so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Dept Department Pending Approvals 205001 Autism Institute 30 200003 COVID SAFER 18 200002 COVID Testing Operation 12 075000 Chemistry & Biochemistry 28 161000 Coll of Social Sciences 12 144000 College of Law 24 080000 Computer Science 3 154000 Ctr for Adv of Human Rights 2 194000 Dance Dep't Operation 20 114000 Dean College of Business 43 123000 Dean College of Education 7 098000 Dean Undergraduate Studies 2 123006 Education OASIS 6 024000 Environmental Health & Safety 4 158000 FL Conflict Resolution Consort 40 156000 FL Ctr for Prevention Rsch 10 231000 FSU Childcare Centers 10 202006 Graduate Medical Education 1 114007 Institute for Applied Business 1 186000 Learning Systems Institute 308 113015 Materials Science & Eng. 34 202008 Med Outreach & Advising 10 084000 Physics 42 088000 Statistics 1 237000 University Health Services 2 047000 University Relations 1 056010 WFSU FM News 8 055020 WFSU Florida Channel 2 055017 WFSU Local Production 2 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 40156 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jun 11 13:02:45 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 11 Jun 2021 17:02:45 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image001.png at 01D75EC2.132FB900] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'Y' The first version of the Cost Center Report for Payroll 'Y' (pay period ending 6/10/21) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Monday, June 14, 2021. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed, and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jun 14 07:51:59 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 14 Jun 2021 11:51:59 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image001.png at 01D760F2.2BE52A70] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'Y' The second version of the Cost Center Report for Payroll 'Y' (pay period ending 6/10/2021) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jun 15 07:39:37 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 15 Jun 2021 11:39:37 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image001.png at 01D761B9.986D6870] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'Y' The final version of the Cost Center Report for Payroll 'Y' (pay period ending 6/10/2021) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Wed Jun 16 09:00:42 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 16 Jun 2021 13:00:42 +0000 Subject: [HRMS] 2020-2021 A&P Performance Evaluations Message-ID: [cid:image002.png at 01D7628E.150EAB80] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please share this information with supervisors and managers of A&P employees. The current A&P performance evaluation rating period will end on August 7, 2021, and supervisors are responsible for evaluating their employees' performance beginning August 8, 2021, for the 2020-2021 rating period. In preparation for the creation of the performance evaluation documents, please review the following deadlines: * Position description updates that should be reflected on the 2020-2021 evaluation form and any management changes must be submitted by ePAF to Compensation Services for review/approval no later than Friday, July 9, 2021. The Performance evaluation form will reflect changes made to the position description as long as the effective date for the change is within the rating period. If you or members of your staff have questions regarding the position description or management changes updates, please contact your department's assigned Compensation Services analyst. * Removals, additions, and updates to the Goals section in ePerformance must be completed through the Person Profile screen in OMNI HR no later than Friday, July 30, 2021. The goals and objectives identified in the Person Profile are pre-populated in the Goals section of the performance evaluation. Goals added or updated after the deadline will not transfer to the 2020-2021 evaluation form. The step-by-step guide is a helpful tool for updating goals and objectives. * Performance evaluations are not required for A&P employees who have been hired or promoted to an A&P position on or after Friday, May 7, 2021. These employees will not have evaluations available in OMNI HR. * A&P evaluations for the 2020-2021 rating period will become available in OMNI HR ePerformance on Monday, August 9, 2021. * The deadline for all performance evaluation documents to be completed is Friday, September 17, 2021. If you or members of your staff have any questions regarding this procedure, please reference Florida State University Policy 4-OP-C-7-G1, or contact the Employee & Labor Relations section. Questions? Please contact Employee & Labor Relations at (850) 644-6475. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 19504 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Wed Jun 16 13:59:36 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 16 Jun 2021 17:59:36 +0000 Subject: [HRMS] Hiring Freeze Ends Monday, June 21 Message-ID: [cid:image002.png at 01D762B7.D69CB390] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Effective Monday, June 21, 2021, the hiring freeze will be lifted at the University. Hiring Freeze Exception requests to advertise and fill vacant positions will no longer be required, and all pending requests will be considered approved as of Monday, June 21. President Thrasher encourages departments to thoroughly evaluate the need for a position prior to initiating advertisement. Although the hiring freeze is being lifted centrally, certain divisions may still require vice presidential approval prior to advertisement. We appreciate your patience and understanding during the hiring freeze and look forward to resuming our standard hiring practices. Questions? Contact Shelley McLaughlin at sscopoli at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 18386 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jun 21 09:00:14 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 21 Jun 2021 13:00:14 +0000 Subject: [HRMS] =?windows-1252?q?Reminder=3A_AWLA_Zoom_=96_June_24?= Message-ID: [cid:image003.png at 01D7667B.DAFFB280] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The Office of Human Resources recently announced the Alternate Work Location Arrangement Pilot Program. Please remember to join us for an open zoom meeting. We will provide an in-depth overview of the new program. Thursday, June 24 10:00 a.m. ? 12:00 p.m. https://fsu.zoom.us/j/99174657396 We strongly encourage attendance. If you have specific questions about this exciting pilot program, please submit those to Shelley Lopez by 5:00 p.m. on Monday, June 21. Questions? Contact Shelley Lopez at s.lopez at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 37924 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jun 21 09:59:23 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 21 Jun 2021 13:59:23 +0000 Subject: [HRMS] Final Reminder: Personal Holiday Deadline (USPS Employees Only) Message-ID: [cid:image002.png at 01D76684.1DA5F290] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please distribute this Personal Holiday deadline reminder to all supervisors and USPS employees. This is a final reminder that USPS employees will lose their 2020-2021 Personal Holiday if it is not taken on or before June 30, 2021. Employees unable to use their Personal Holiday on or before June 30, 2020, can replace one vacation day with their Personal Holiday by adjusting their timesheet entry from VACHT to PHOLT. This action will reflect use of the Personal Holiday and return the vacation leave hours to their balance. The change from VACHT to PHOLT must be entered and approved by June 30, 2020. If the entry is more than 90 days in the past, submit a case to HR-Attendance & Leave requesting the change. The 2021-2022 Personal Holiday will be available for use by eligible USPS employees on July 1, 2021. Personal Holiday Queries * FSU_TL_PERHOL_NOT_TAKEN_DEPT - Shows employees in a department who have not used their Personal Holiday for 2020-2021. * FSU_TL_PERHOL_NOT_TAKEN_GRP - Shows employees in a Group ID who have not used their Personal Holiday for 2020-2021. * FSU_TL_PERHOL_USED_BY_EE - Shows the date and the number of Personal Holiday hours used by an individual for the 2020-2021 fiscal year. Enter 7/1/2020 for the "FY beg date" and 6/30/2021 for the "FY end date." Questions? Contact Sue Andres at (850) 644-5052 or sandres at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 43927 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jun 25 11:37:07 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 25 Jun 2021 15:37:07 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image002.png at 01D769B6.6BA48F30] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those still pending at approximately 11:30 a.m. so that they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner, so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 74 283200 Aero, Mech, Energy Center 40 006002 Athletics Administration 8 208000 Behavioral Sci and Social Med 11 039000 Building Services 8 099000 CARE (UGS) 58 244001 COGS Administrative 2 200003 COVID SAFER 10 200002 COVID Testing Operation 168 233000 Career Center 2 213000 Challenger Learning Center 199 214000 Chemical Engineering 27 075000 Chemistry & Biochemistry 4 161000 Coll of Social Sciences 60 144000 College of Law 11 080000 Computer Science 95 029000 Controller 1 150002 Ctr Info Mang & Educate Serv 4 059000 Ctr Ocean Atmos Prediction Stu 6 225000 Ctr for Advanced Power Systems 2 157000 Ctr for Prev & Early Intervent 41 250011 DSA Marketing 52 194000 Dance Dep't Operation 32 070000 Dean Coll of Arts & Sciences 30 142000 Dean Coll of Social Work 35 114000 Dean College of Business 23 123000 Dean College of Education 3 212000 Dean College of Engineering 3 187000 Dean College of Music 136 098000 Dean Undergraduate Studies 79 239002 Dept of Student Government 4 069000 Earth, Ocean & Atmospheric Sci 16 164000 Economics 2 129000 Edu Leadership & Policy Stds 1 126000 Edu Psychology & Learning Sys 3 023000 Employee Assistance Program 1 011000 Enterprise Resource Planning 8 283000 FL CTR for ADV Aero-propulsion 96 159000 FL Inst of Government 5 202200 FMPP Operations 2 231000 FSU Childcare Centers 17 202403 FSU PrimaryHealth 1 202400 FSU SeniorHealth 2 206000 Family Medicine & Rural Health 10 286000 Fl Center For Reading Res 114 112003 Florida Virtual Campus 32 071000 Geophysical Fluid Dynamics Ins 106 079000 History 5 108000 Information Technology Service 66 057050 Innovation Hub 20 146000 Inst of Sci & Public Affairs 40 202500 Interdisciplinary Medical Sci 1 192000 Interior Design 1 113015 Materials Science & Eng. 28 218000 Mechanical Engineering 154 201003 Med Finance & Administration 2 202008 Med Outreach & Advising 35 204000 Medicine Biomedical Sciences 2 201001 Medicine Info Technology 6 201000 Medicine Instruction 1 203003 Medicine Sarasota 1 097000 Military Science 1 082000 Modern Languages & Linguistics 10 625000 Moran College Entrepreneurship 12 195000 Museum of Fine Arts 12 227000 Natl High Magnetic Field Lab 41 112000 Northwest Regional Data Center 28 107000 Office of Distance Learning 45 065000 Office of Financial Aid 2 202010 PA Program 5 163000 Pepper Inst on Aging & Pub Pol 2 083000 Philosophy 16 084000 Physics 43 027000 Procurement Services 1 089000 Psychology 9 170000 Public Administration 14 118000 RMI, REE & Legal Studies 70 241004 Senate Branch 12 161003 Soc Sci Interdisciplinary Pgm 2 172000 Sociology 12 066000 Strozier Library 1 241011 Student Publications 12 250006 Union Administration 16 054000 University Communications 1 232000 University Counseling Center 2 167000 Urban & Regional Planning 20 219000 VP Research 6 055010 WFSU Administration 2 056011 WFSU FM Operations 2 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 40156 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jun 25 12:05:57 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 25 Jun 2021 16:05:57 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image002.png at 01D769BA.72917D90] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed, and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below and any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner, so you know how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple workweeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 006002 Athletics Administration 8 208000 Behavioral Sci and Social Med 57 099000 CARE (UGS) 18 244001 COGS Administrative 2 200003 COVID SAFER 10 213000 Challenger Learning Center 214 075000 Chemistry & Biochemistry 4 161000 Coll of Social Sciences 1 144000 College of Law 11 080000 Computer Science 95 029000 Controller 1 194000 Dance Dep't Operation 32 114000 Dean College of Business 27 123000 Dean College of Education 3 098000 Dean Undergraduate Studies 36 239002 Dept of Student Government 4 159000 FL Inst of Government 5 202200 FMPP Operations 2 231000 FSU Childcare Centers 17 202403 FSU PrimaryHealth 1 202400 FSU SeniorHealth 4 206000 Family Medicine & Rural Health 10 112003 Florida Virtual Campus 1 071000 Geophysical Fluid Dynamics Ins 106 108000 Information Technology Service 44 146000 Inst of Sci & Public Affairs 40 202500 Interdisciplinary Medical Sci 1 113015 Materials Science & Eng. 28 201003 Med Finance & Administration 2 202008 Med Outreach & Advising 35 203003 Medicine Sarasota 1 097000 Military Science 1 065000 Office of Financial Aid 2 084000 Physics 38 118000 RMI, REE & Legal Studies 70 241004 Senate Branch 12 172000 Sociology 12 241011 Student Publications 12 250006 Union Administration 16 054000 University Communications 1 232000 University Counseling Center 2 219000 VP Research 6 055010 WFSU Administration 2 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 40156 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jun 25 13:06:49 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 25 Jun 2021 17:06:49 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image001.png at 01D769C2.F3915980] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'Z' The first version of the Cost Center Report for Payroll 'Z' (pay period ending 6/24/21) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries before the Second Cost Center Report do not require a case but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Monday, June 28, 2021. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed, and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jun 28 07:41:28 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 28 Jun 2021 11:41:28 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image001.png at 01D76BF1.04FB7E00] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'Z' The second version of the Cost Center Report for Payroll 'Z' (pay period ending 6/24/2021) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in an FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40162 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jun 28 08:59:34 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 28 Jun 2021 12:59:34 +0000 Subject: [HRMS] ITS Flex Tech Resources Message-ID: [cid:image002.png at 01D76BFB.EC2F38C0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. As we prepare to return to pre-pandemic campus operations on August 1, you may be wondering how to support faculty and staff in your department. Additionally, the new Alternate Work Location Arrangement Pilot Program may result in a hybrid telework and in-person model for some campus business units. Information Technology Services has compiled resources to assist the University with this transition. ITS has created the new Flex Tech website to aid in navigating the technological needs of a hybrid work environment. This website provides essential resources, including: * Return to Campus Tech Checklist * Flex Tech Helpful Tools * Contacts for Support Please share these helpful resources with your department. Questions? Please contact Megan Del Debbio at mdeldebbio at fsu.edu or (850) 644-8475. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 37924 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jun 29 07:44:37 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 29 Jun 2021 11:44:37 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image001.png at 01D76CBA.9C3B0730] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'Z' The final version of the Cost Center Report for Payroll 'Z' (pay period ending 6/24/2021) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Tuesday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Wed Jun 30 13:00:17 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 30 Jun 2021 17:00:17 +0000 Subject: [HRMS] Timekeeping Guidance for the Independence Day Holiday Message-ID: [cid:image007.png at 01D76DAF.DE65D900] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. The Independence Day holiday will be observed on Monday, July 5, 2021. The payroll processing schedule for Pay Period 'A' is normal. To be paid for the holiday, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) at least a portion of the scheduled workday before the holiday. * Full-time employees receive 8 hours of leave for holidays. Part-time employees receive a proportionate number of leave hours for holidays based on their FTE. * Example - While a 1.0 FTE employee gets 8 hours of paid holiday leave for each day, a 0.75 FTE employee would get 6 hours of paid holiday leave. * If you have employees on alternate schedules (full-time or part-time), they should be advised in advance to work the appropriate hours for the workweek of July 2, 2021 - July 8, 2021, based on the amount of holiday leave they receive for the holiday. Reporting the Independence Day holiday for workweek of July 2 - July 8: Elapsed Timesheet 1. DO NOT ENTER TIME FOR THE HOLIDAY for A&P, AEX, USPS, or Faculty employees using the elapsed timesheet. 2. The OMNI HR elapsed timesheet will show no hours (blank) for July 5. The holiday hours will be added in automatically by the system. See example below: [cid:image008.png at 01D76DAF.DE65D900] Punch Timesheet * Nonexempt USPS employees using the USPS punch timesheet must enter their holiday hours for July 5. See example below: [cid:image009.png at 01D76DAF.DE65D900] OPS Employees OPS employees are not eligible to receive holiday pay. * OPS Nonexempt Employees (paid for time worked) do not receive holiday pay. Only the hours actually worked should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday period, the system will generate pay based on their appointment. Compensatory Leave If a full-time USPS or A&P employee worked on the holiday and/or beyond the required number of hours for the workweek, the Time Reporting Code of "Straight Time Comp Earned - REGCE" should be reported as described in the following scenarios: A&P Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked on the holiday (July 5) and worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). USPS Nonexempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Overtime Comp Leave Earned - enter OTCCE for the hours over 40. * To generate Overtime Pay - enter either OVHHP or REGHP for the hours over 40. USPS Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Straight-time Comp Leave Earned - enter REGCE for the hours over 40. * To generate Pay at the Straight-time Rate - enter REGHP for the hours over 40. Other Types of Leave Employees on Workers' Compensation Since most of these employees are receiving Workers' Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). Both the Workers' Compensation and the holiday amounts need to be reported on the timesheet. Elapsed timesheet example for the holiday workweek: Fri 7/2 Sat 7/3 Sun 7/4 Mon 7/5 Tue 7/6 Wed 7/7 Thu 7/8 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 Holiday - HOLHT Punch timesheet example for the holiday workweek: Time Reporting Code Quantity Fri - 7/2 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Sat - 7/3 Sun - 7/4 Mon - 7/5 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Tue - 7/6 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 7/7 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Thu - 7/8 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Employees on Family and Medical Leave If an employee is on continuous FMLA, they MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, do not report FMLAT for the holiday. (The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight time compensatory leave, overtime compensatory leave, or leave without pay). Elapsed timesheet example for the holiday workweek: Fri 7/2 Sat 7/3 Sun 7/4 Mon 7/5 Tue 7/6 Wed 7/7 Thu 7/8 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 Sick Leave Taken - SKCHT Overseas Time Reporting Certain non-US citizens working outside of the United States must report Overseas Hours Worked (OVSEA) in conjunction with hours worked/leave. The following is an example of a full-time OPS Exempt employee who was approved to use this code while working overseas. Elapsed timesheet example for the holiday workweek: Fri 7/2 Sat 7/3 Sun 7/4 Mon 7/5 Tue 7/6 Wed 7/7 Thu 7/8 8 8 8 8 8 Regular Hours Worked (REGHP) / Contract Hours (REGCP) 8 8 8 8 8 Overseas Hours Worked - OVSEA Resources Department Representatives should review time entry queries and myFSU BI reports to ensure their department's timekeeping is compliant with University guidelines. Please reference the time entry guidance on the HR website. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 40156 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 100723 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... 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