From HR-FSUimportantmessage at fsu.edu Mon Jan 4 09:00:29 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 4 Jan 2021 14:00:29 +0000 Subject: [HRMS] Reminder 2020 Minimum Wage Increase Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. This is a reminder that effective January 1, 2020, the new Florida minimum hourly rate is $8.56. Accordingly, all employers are required to pay employees at least the new minimum rate of $8.56 an hour, or $5.54 plus tips for tipped employees. As a result, the current State Labor Law Poster needs to be updated. We ask that you remove the old poster (or the section of the All-in-One poster) and replace it with the new "Notice to Employers, Minimum Wage In Florida" poster. All other Labor Law Posters are not affected and should remain posted in conspicuous locations that are accessible to all employees. Please use the link provided above to print a copy of the updated version and post it in the same area as your other Federal and State Labor Law Posters immediately. Employee actions with an effective date of January 1, 2020, or after should be appointed at the new hourly rate. All OPS employees making less than $8.56 an hour will be systematically increased in OMNI HR. Questions? For questions regarding the minimum wage increase, please contact Abigail Lejeune at alejeune at fsu.edu or (850) 644-6470. For questions regarding Federal/State Labor Law posting obligations, please email EDI at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 29415 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jan 4 09:09:24 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 4 Jan 2021 14:09:24 +0000 Subject: [HRMS] CORRECTION: 2021 Minimum Wage Increase Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. This is a reminder that effective January 1, 2021, the new Florida minimum hourly rate is $8.65. Accordingly, all employers are required to pay employees at least the new minimum rate of $8.65 an hour, or $5.63 plus tips for tipped employees. As a result, the current State Labor Law Poster needs to be updated. We ask that you remove the old poster (or the section of the All-in-One poster) and replace it with the new "Notice to Employers, Minimum Wage In Florida" poster. All other Labor Law Posters are not affected and should remain posted in conspicuous locations that are accessible to all employees. Please use the link provided above to print a copy of the updated version and post it in the same area as your other Federal and State Labor Law Posters immediately. Employee actions with an effective date of January 1, 2021, or after should be appointed at the new hourly rate. All OPS employees making less than $8.65 an hour will be systematically increased in OMNI HR. Questions? For questions regarding the minimum wage increase, please contact Abigail Lejeune at alejeune at fsu.edu or (850) 644-6470. For questions regarding Federal/State Labor Law posting obligations, please contact Equity, Diversity & Inclusion at EDI at fsu.edu or (850) 644-7950. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 29415 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jan 4 10:05:16 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 4 Jan 2021 15:05:16 +0000 Subject: [HRMS] USPS Performance Evaluations Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. Please share this information with supervisors and managers of USPS employees. Performance evaluations for USPS employees are now available in OMNI HR for the 2020 rating period. * The evaluation period measures performance from January 1, 2020 - December 31, 2020. * Performance evaluations are not required for USPS employees who were hired or transferred to a new USPS position on or after May 1, 2020. These employees will not have evaluations available in OMNI HR. * An overall rating of Below Satisfactory requires a Performance Improvement Plan (PIP). Supervisors must contact Employee & Labor Relations (ELR) before initiating a Below Satisfactory performance evaluation. In addition, a Performance Expectations Plan is recommended with a Marginal Satisfactory overall rating. Supervisors can find contact information for their assigned ELR Specialist on the ELR Department Contact List. * Supervisors can access the performance documents by navigating to: myFSU >HR > Manager Self Service > Performance Management > Current Documents. * Track completed evaluations and status updates by using the query: FSU_ELR_EPERF_STATUS_DEPT. To run the query, insert Review Period End Date of 12/31/2020. * The deadline for all USPS ePerformance evaluations to be completed is March 1, 2021. * Supervisors and Department Representatives are encouraged to utilize the training resources provided by the Office of Human Resources. Online training guides for the ePerformance process can be found on the Human Resources website. Questions? Please reference Florida State University Policy 4-OP-C-7-G1 or contact the Employee & Labor Relations section at (850) 644-6475. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 29415 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jan 8 11:38:41 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 8 Jan 2021 16:38:41 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image001.png at 01D6E5B2.CFC8EFC0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 049000 Alumni Affairs 2 196000 Art Department 1 006002 Athletics Administration 15 160000 CAPD Deans Office 1 200003 COVID SAFER 36 200002 COVID Testing Operation 72 235055 Camp Rec Intramurals 43 235060 Camp Rec Ropes Challenge 1 235059 Camp Rec Seminole Reservation 10 235012 Campus Rec Fitness Center 36 235004 Campus Recreation Adminstratio 12 235009 Campus Recreation- Salary 1 207002 Center for Medicine and Law 4 214000 Chemical Engineering 1 075000 Chemistry & Biochemistry 9 144000 College of Law 84 154000 Ctr for Adv of Human Rights 2 131000 DRS Administration 155 194000 Dance Dep't Operation 36 114000 Dean College of Business 22 123000 Dean College of Education 3 212000 Dean College of Engineering 7 191000 Dean College of Fine Arts 16 098000 Dean Undergraduate Studies 16 230000 Dean of Students 6 069000 Earth, Ocean & Atmospheric Sci 33 077000 English 4 170001 FL Center for Public Managment 4 158000 FL Conflict Resolution Consort 16 159000 FL Inst of Government 3 162000 FL Public Affairs Ctr 86 231000 FSU Childcare Centers 22 224000 FSU Coastal & Marine Lab 1 202403 FSU PrimaryHealth 22 206000 Family Medicine & Rural Health 1 166000 Geography 44 071000 Geophysical Fluid Dynamics Ins 10 241025 Hispanic-Latino Student Union 4 115000 Hospitality Administration 2 217000 Industrial & Manufacturing Eng 17 108000 Information Technology Service 10 146000 Inst of Sci & Public Affairs 10 235000 Leach Center 135 120000 Marketing 14 201008 Med Facilities and Operations 12 201003 Med Finance & Administration 1 202008 Med Outreach & Advising 16 205000 Medicine Clinical Sciences 1 202009 Medicine Student Affairs 4 227000 Natl High Magnetic Field Lab 9 048000 News & Research Communication 6 107000 Office of Distance Learning 22 019000 Parking & Transportation 29 163000 Pepper Inst on Aging & Pub Pol 1 084000 Physics 12 168000 Political Science 6 089000 Psychology 5 026000 Public Safety 180 118000 RMI, REE & Legal Studies 40 161010 Soc Sci Health Policy Research 18 250006 Union Administration 6 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jan 8 12:05:29 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 8 Jan 2021 17:05:29 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image001.png at 01D6E5B6.8DBC3A20] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 049000 Alumni Affairs 2 200003 COVID SAFER 36 200002 COVID Testing Operation 72 144000 College of Law 84 154000 Ctr for Adv of Human Rights 2 131000 DRS Administration 155 194000 Dance Dep't Operation 28 114000 Dean College of Business 22 069000 Earth, Ocean & Atmospheric Sci 33 077000 English 4 231000 FSU Childcare Centers 13 202403 FSU PrimaryHealth 22 206000 Family Medicine & Rural Health 1 166000 Geography 44 241025 Hispanic-Latino Student Union 4 108000 Information Technology Service 6 120000 Marketing 14 201008 Med Facilities and Operations 12 202008 Med Outreach & Advising 16 202009 Medicine Student Affairs 4 048000 News & Research Communication 6 084000 Physics 12 089000 Psychology 1 118000 RMI, REE & Legal Studies 40 161010 Soc Sci Health Policy Research 18 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jan 8 13:08:31 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 8 Jan 2021 18:08:31 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image001.png at 01D6E5BF.5C46DAF0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'N' The first version of the Cost Center Report for Payroll 'N' (pay period ending 1/7/21) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, January 11, 2021. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jan 11 07:41:12 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 11 Jan 2021 12:41:12 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image001.png at 01D6E7ED.234B9670] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'N' The second version of the Cost Center Report for Payroll 'N' (pay period ending 1/7/2021) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jan 12 07:36:22 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 12 Jan 2021 12:36:22 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image001.png at 01D6E8B5.9EB20600] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'N' The final version of the Cost Center Report for Payroll 'N' (pay period ending 1/7/2021) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Wed Jan 13 15:00:17 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 13 Jan 2021 20:00:17 +0000 Subject: [HRMS] Defined Contribution Retirement Plan Rate Split Message-ID: [cid:image001.png at 01D6E9BC.607EBB50] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The following message was sent to all employees enrolled in the Optional Retirement Program (ORP) or the Florida Retirement System Investment Plan. The Optional Retirement Program (ORP) and the Florida Retirement System Investment Plan contributions will now be shown separately on your paycheck under Employer Paid Benefits effective January 15, 2021. The split will break out the FSU contribution to your retirement into separate line items, including one item for the Retirement Assessment Fee paid by the University. FSU's contribution to your retirement has not changed; however, the separated items should provide a clearer understanding of the amount of each contribution. The retirement contribution rates are established by the Florida Legislature and are subject to change each fiscal year. For fiscal year 2020 - 2021, the percentages are indicated below: Retirement Plan Employee Contribution FSU's Contribution to Investment Account Retirement Assessment Fee Opt Retire Plan-Mandatory 3% 5.14% 3.45% FRS Investment Plan Regular Class 3% 3.30% 6.70% FRS Investment Special Risk 3% 11.00% 13.45% FRS Investment Sr. Mgmt Srvc 3% 4.67% 22.62% FRS Investment Renewed Regular 3% 3.30% 6.70% FRS Investment Retiree Reh Reg 3% 3.30% 6.70% Opt Retire Plan-Renewed 3% 5.14% 3.45% Opt Retire Reh Ret 3% 5.14% 3.45% FRS Investment Rehire Sr Mgmt 3% 6.39% 20.90% FRS Investment Renewed Sp Risk 3% 11.00% 13.45% [cid:image009.png at 01D6E9BC.CD1E3240] [cid:image010.png at 01D6E9BC.CD1E3240] Questions? Please contact Jennifer Stamper at jstamper at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: image010.png Type: image/png Size: 45555 bytes Desc: image010.png URL: From HR-FSUimportantmessage at fsu.edu Wed Jan 13 15:53:48 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 13 Jan 2021 20:53:48 +0000 Subject: [HRMS] Emergency Paid Sick Leave & Expanded FMLA Message-ID: [cid:image003.png at 01D6E9C4.46F6CE90] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The Consolidated Appropriations Act, 2021 signed into law on December 27, 2020, included certain economic relief in response to the COVID-19 pandemic. While the legislation did not extend the Families First Coronavirus Response Act (FFCRA) beyond December 31, 2020, it did provide a provision for employers to voluntarily offer paid sick leave and expanded family and medical leave through March 31, 2021. Florida State University will be extending both the paid sick leave and expanded family and medical leave to employees who have a documented qualifying reason as outlined in the FFCRA, have not exhausted their entitlement under the FFCRA, and do not occupy an exempted job code. This leave will continue to be made available to employees through March 31, 2021. To review information regarding the FFCRA and the voluntary extensions, visit the HR COVID-19 Workplace Guidance webpage. Questions? Contact Christine Conley at caconley at fsu.edu or (850) 644-1978. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 37924 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jan 15 09:06:06 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 15 Jan 2021 14:06:06 +0000 Subject: [HRMS] Timekeeping Guidance for Martin Luther King, Jr. Day Holiday Message-ID: [cid:image007.png at 01D6EB1D.A6AB2020] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. The Martin Luther King, Jr. Day holiday occurs on Monday, January 18, 2021. The payroll processing schedule for Pay Period 'O' is normal. To be paid for the holiday, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) at least a portion of the scheduled workday before the holiday. * Full-time employees receive 8 hours of leave for holidays. Part-time employees receive a proportionate number of leave hours for holidays based on their FTE. * Example - While a 1.0 FTE employee gets 8 hours of paid holiday leave for each day, a 0.75 FTE employee would get 6 hours of paid holiday leave. * If you have employees on alternate schedules (full-time or part-time), they should be advised in advance to work the appropriate hours for the workweek of January 15, 2021 - January 21, 2021, based on the amount of holiday leave they receive for the holiday. Reporting MLK Day Holiday for Workweek of January 15 - January 21: Elapsed Timesheet 1. DO NOT ENTER TIME FOR THE HOLIDAY for A&P, AEX, USPS, or Faculty employees using the elapsed timesheet. 2. The OMNI HR elapsed timesheet will show no hours (blank) for January 18. The holiday hours will be added in automatically by the system. See example below: [cid:image008.jpg at 01D6EB1D.A6AB2020] Punch Timesheet * Nonexempt USPS employees using the USPS punch timesheet (only) must enter their holiday hours for January 18. See example below: [cid:image009.jpg at 01D6EB1D.A6AB2020] OPS Employees OPS employees are not eligible to receive holiday pay. * OPS Nonexempt Employees (paid for time worked) do not receive holiday pay. Only the hours actually worked should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday period, the system will generate pay based on their appointment. Compensatory Leave If a full-time USPS or A&P employee worked on the holiday or beyond the required number of hours for the workweek, the Time Reporting Code of "Straight Time Comp Earned - REGCE" should be reported as described in the following scenarios: A&P Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked on the holiday (January 18) and worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). USPS Nonexempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Overtime Comp Leave Earned - enter OTCCE for the hours over 40. * To generate Overtime Pay - enter either OVHHP or REGHP for the hours over 40. USPS Exempt * Use "Straight-time Comp Earned - REGCE" if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Straight-time Comp Leave Earned - enter REGCE for the hours over 40. * To generate Pay at the Straight-time Rate - enter REGHP for the hours over 40. Other Types of Leave Employees on Workers' Compensation Since most of these employees are receiving Workers' Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). Both the Workers' Compensation and the holiday amounts need to be reported on the timesheet. Elapsed timesheet example for the holiday workweek: Fri 1/15 Sat 1/16 Sun 1/17 Mon 1/18 Tue 1/19 Wed 1/20 Thu 1/21 5.25 5.25 5.25 5.25 5.25 Workers Comp - WKCHT 2.75 2.75 2.75 2.75 Sick Leave Taken - SKCHT -5.25 Holiday - HOLHT Punch timesheet example for the holiday workweek: Time Reporting Code Quantity Fri - 1/15 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Sat - 1/16 Sun - 1/17 Mon - 1/18 Holiday - HOLHT Workers Comp - WKCHT 2.75 5.25 Tue - 1/19 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed - 1/20 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Thu - 1/21 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Employees on Family and Medical Leave If an employee is on continuous FMLA, they MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, do not report FMLAT for the holiday. (The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight time compensatory leave, overtime compensatory leave, or leave without pay). Elapsed timesheet example for the holiday workweek: Fri 1/15 Sat 1/16 Sun 1/17 Mon 1/18 Tue 1/19 Wed 1/20 Thu 1/21 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 Sick Leave Taken - SKCHT Resources Department Representatives should review time entry queries and myFSU BI reports to ensure their department's timekeeping is compliant with University guidelines. Please reference the time entry guidance on the HR website. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 40156 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.jpg Type: image/jpeg Size: 36167 bytes Desc: image008.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.jpg Type: image/jpeg Size: 60216 bytes Desc: image009.jpg URL: From HR-FSUimportantmessage at fsu.edu Fri Jan 22 11:35:22 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 22 Jan 2021 16:35:22 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image001.png at 01D6F0B2.AA482CB0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 117000 Accounting 2 064000 Admissions 8 006002 Athletics Administration 2 241024 Black Student Union 6 046000 Budget Office 1 099000 CARE (UGS) 26 235055 Camp Rec Intramurals 298 235060 Camp Rec Ropes Challenge 11 235059 Camp Rec Seminole Reservation 73 235012 Campus Rec Fitness Center 213 235001 Campus Rec Gymnasia Staff 2 235004 Campus Recreation Adminstratio 66 235009 Campus Recreation- Salary 3 233000 Career Center 2 161000 Coll of Social Sciences 82 144000 College of Law 221 080000 Computer Science 2 150002 Ctr Info Mang & Educate Serv 27 154000 Ctr for Adv of Human Rights 8 225000 Ctr for Advanced Power Systems 2 131000 DRS Administration 13 070000 Dean Coll of Arts & Sciences 1 142000 Dean Coll of Social Work 18 114000 Dean College of Business 60 123000 Dean College of Education 1 212000 Dean College of Engineering 24 191000 Dean College of Fine Arts 32 187000 Dean College of Music 2 098000 Dean Undergraduate Studies 225 239002 Dept of Student Government 1 069000 Earth, Ocean & Atmospheric Sci 6 123010 Education Tech Services 1 212008 Engineer Undergrad Acad & Stdt 28 077000 English 16 011000 Enterprise Resource Planning 11 159000 FL Inst of Government 4 162000 FL Public Affairs Ctr 161 231000 FSU Childcare Centers 85 202403 FSU PrimaryHealth 37 281000 FSU Research Foundation 2 178000 FSU-Teach A&S/COE 11 286000 Fl Center For Reading Res 19 071000 Geophysical Fluid Dynamics Ins 4 241025 Hispanic-Latino Student Union 14 217000 Industrial & Manufacturing Eng 17 108000 Information Technology Service 10 146000 Inst of Sci & Public Affairs 46 235000 Leach Center 637 235011 Leach Center Aquatics 111 119000 Management 1 120000 Marketing 20 081000 Mathematics 20 218000 Mechanical Engineering 128 202008 Med Outreach & Advising 82 227000 Natl High Magnetic Field Lab 56 107000 Office of Distance Learning 1 051001 Opening Nights 3 241026 PRIDE 4 019000 Parking & Transportation 71 163000 Pepper Inst on Aging & Pub Pol 6 084000 Physics 22 168000 Political Science 2 027000 Procurement Services 4 089000 Psychology 30 026000 Public Safety 145 161003 Soc Sci Interdisciplinary Pgm 1 142002 Soc Work Multidisciplinary Aux 2 128000 Sport Management 1 001009 Student Veterans Center 6 113000 The Graduate School 6 189000 Theatre 22 250006 Union Administration 21 232000 University Counseling Center 1 237000 University Health Services 21 219000 VP Research 6 241021 Women Student Union 8 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jan 22 12:03:49 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 22 Jan 2021 17:03:49 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image001.png at 01D6F0B6.A3E7CD40] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 117000 Accounting 2 006002 Athletics Administration 2 241024 Black Student Union 6 233000 Career Center 2 161000 Coll of Social Sciences 2 144000 College of Law 221 080000 Computer Science 2 154000 Ctr for Adv of Human Rights 8 114000 Dean College of Business 56 123000 Dean College of Education 1 212000 Dean College of Engineering 10 239002 Dept of Student Government 1 069000 Earth, Ocean & Atmospheric Sci 6 123010 Education Tech Services 1 212008 Engineer Undergrad Acad & Stdt 32 159000 FL Inst of Government 4 231000 FSU Childcare Centers 84 202403 FSU PrimaryHealth 38 071000 Geophysical Fluid Dynamics Ins 4 241025 Hispanic-Latino Student Union 14 217000 Industrial & Manufacturing Eng 17 119000 Management 1 120000 Marketing 20 051001 Opening Nights 3 241026 PRIDE 4 084000 Physics 12 089000 Psychology 6 161003 Soc Sci Interdisciplinary Pgm 1 066000 Strozier Library 12 001009 Student Veterans Center 6 250006 Union Administration 21 232000 University Counseling Center 1 241021 Women Student Union 8 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Jan 22 12:57:53 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 22 Jan 2021 17:57:53 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image001.png at 01D6F0BE.31383CF0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'O' The first version of the Cost Center Report for Payroll 'O' (pay period ending 1/21/21) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a myFSU Service Center case. The deadline for submitting myFSU Service Center cases is 10:30 a.m. (EST) on Monday, January 25, 2021. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Jan 25 07:32:28 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 25 Jan 2021 12:32:28 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image001.png at 01D6F2EC.3E1649A0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'O' The second version of the Cost Center Report for Payroll 'O' (pay period ending 1/21/2021) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Jan 26 07:35:07 2021 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 26 Jan 2021 12:35:07 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image001.png at 01D6F3B5.C46AC4D0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'O' The final version of the Cost Center Report for Payroll 'O' (pay period ending 1/21/2021) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: