From HR-FSUimportantmessage at fsu.edu Wed Sep 2 12:58:55 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 2 Sep 2020 16:58:55 +0000 Subject: [HRMS] Excess Annual Leave Rollover & Retention Message-ID: [Office-Human-Resources-V_for_email] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. At the end of each calendar year, employees' annual (vacation) leave balances in excess of the maximum year-end balance are converted into sick leave on an hour-for-hour basis. As outlined in policy, extraordinary circumstances allow the University to approve retention of excess annual leave. Due to the COVID-19 pandemic and its impact on personal activities and/or travel, and employees' ability to utilize annual leave this calendar year, the University will increase the maximum year-end limits for calendar year 2020. Staff and Faculty will automatically retain up to 80 hours of annual leave beyond the normal maximum for their classification in order to be able to properly plan and use them in calendar year 2021. 2020 Maximum Year-End Annual Leave Balances: Employee Type Maximum Year-End Annual Leave Balance USPS 320 A&P 432 Faculty (12-month) 432 Executive Service 560 Hours in excess of the 2020 maximum year-end annual leave balances as of December 24, 2020, will be converted to sick leave. Employees will not be eligible to retain annual leave beyond the 2020 maximum year-end limits. Employees who do not want to retain the 80 hours of annual leave will be provided the option to be excluded and will have hours above the normal maximum year-end balance for their classification converted to sick leave. Additional information on how employees may opt out from the automatic retention process will be released later this fall. The increase to the 2020 maximum year-end annual leave balances will NOT impact the lifetime maximum leave payout limits outlined in policy. All leave payouts will be in accordance with normal maximum payout amounts. We appreciate everyone's contribution during this unprecedented time and hope this temporary exception to normal policy will allow employees to properly plan use of their vacation time next year. Thank you for all you do. Questions? Contact Sue Andres at sandres at fsu.edu or (850) 644-5052. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 29415 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Thu Sep 3 11:33:43 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 3 Sep 2020 15:33:43 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image003.png at 01D681E6.12C01E10] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 064000 Admissions 31 049000 Alumni Affairs 2 006002 Athletics Administration 196 074000 Biological Science 180 046000 Budget Office 5 160000 CAPD Deans Office 9 229000 CARE (DSA) 10 099000 CARE (UGS) 113 124000 COE Office of Research 37 244001 COGS Administrative 2 200003 COVID SAFER 37 200002 COVID Testing Operation 20 038006 Campus Sustainability 138 236000 Center for Global Engagement 2 075000 Chemistry & Biochemistry 41 161000 Coll of Social Sciences 45 144000 College of Law 201 183000 Communication Disorders 18 080000 Computer Science 16 225000 Ctr for Advanced Power Systems 12 152000 Ctr for Econ Forecast & Anly 8 234000 Ctr for Ldrsp & Social Change 2 131000 DRS Administration 10 250011 DSA Marketing 2 194000 Dance Dep't Operation 66 070000 Dean Coll of Arts & Sciences 40 142000 Dean Coll of Social Work 169 114000 Dean College of Business 51 181000 Dean College of Communication 16 123000 Dean College of Education 6 212000 Dean College of Engineering 2 191000 Dean College of Fine Arts 32 187000 Dean College of Music 94 098000 Dean Undergraduate Studies 116 230000 Dean of Students 62 069000 Earth, Ocean & Atmospheric Sci 98 123006 Education OASIS 1 212006 Engineer Comp & Multimedia Svc 2 011000 Enterprise Resource Planning 5 170001 FL Center for Public Managment 17 228010 FL Ctr for Interactive Media 5 156000 FL Ctr for Prevention Rsch 30 159000 FL Inst of Government 14 148000 FL Natural Areas Inventory 54 162000 FL Public Affairs Ctr 207 231000 FSU Childcare Centers 32 053000 FSU Foundation 61 202403 FSU PrimaryHealth 25 178000 FSU-Teach A&S/COE 12 121000 Finance 10 286000 Fl Center For Reading Res 30 166000 Geography 2 079000 History 2 203008 Immokalee Med Sc Training Site 1 138001 Information Dept 11 108000 Information Technology Service 20 057050 Innovation Hub 16 192000 Interior Design 16 186000 Learning Systems Institute 1 209006 MRI Facility 1 120000 Marketing 17 201001 Medicine Info Technology 39 202009 Medicine Student Affairs 10 227000 Natl High Magnetic Field Lab 79 048000 News & Research Communication 1 112000 Northwest Regional Data Center 1 086000 Nuclear Services 7 005000 Ofc of IG Services 5 107000 Office of Distance Learning 64 065000 Office of Financial Aid 19 051001 Opening Nights 20 302000 PCC Sponsored Programs 1 019000 Parking & Transportation 120 084000 Physics 191 168000 Political Science 2 027000 Procurement Services 7 057000 Provost & VP Academic Affairs 6 089000 Psychology 24 026000 Public Safety 148 118000 RMI, REE & Legal Studies 113 130000 School of Teacher Education 2 161010 Soc Sci Health Policy Research 6 228000 Student Affairs 17 208006 Translational Behavioral Resea 20 054000 University Communications 1 232000 University Counseling Center 38 237000 University Health Services 7 047000 University Relations 1 055017 WFSU Local Production 78 055014 WFSU Membership 1 241013 WVFS V-89 Radio Station 20 095000 Women in Math Sci & Engineer 18 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 40156 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Thu Sep 3 12:03:42 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 3 Sep 2020 16:03:42 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image002.png at 01D681EA.43181370] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Friday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 006002 Athletics Administration 56 208000 Behavioral Sci and Social Med 2 046000 Budget Office 5 229000 CARE (DSA) 5 099000 CARE (UGS) 64 124000 COE Office of Research 32 244001 COGS Administrative 2 200003 COVID SAFER 1 200002 COVID Testing Operation 20 075000 Chemistry & Biochemistry 41 161000 Coll of Social Sciences 21 144000 College of Law 53 080000 Computer Science 16 059000 Ctr Ocean Atmos Prediction Stu 14 152000 Ctr for Econ Forecast & Anly 8 194000 Dance Dep't Operation 66 142000 Dean Coll of Social Work 28 114000 Dean College of Business 9 123000 Dean College of Education 6 187000 Dean College of Music 2 098000 Dean Undergraduate Studies 88 230000 Dean of Students 1 069000 Earth, Ocean & Atmospheric Sci 28 123006 Education OASIS 1 170001 FL Center for Public Managment 17 228010 FL Ctr for Interactive Media 5 156000 FL Ctr for Prevention Rsch 30 148000 FL Natural Areas Inventory 18 162000 FL Public Affairs Ctr 207 231000 FSU Childcare Centers 32 202403 FSU PrimaryHealth 25 178000 FSU-Teach A&S/COE 12 121000 Finance 10 203008 Immokalee Med Sc Training Site 1 057050 Innovation Hub 16 192000 Interior Design 4 209006 MRI Facility 1 120000 Marketing 17 201001 Medicine Info Technology 39 202009 Medicine Student Affairs 10 227000 Natl High Magnetic Field Lab 52 086000 Nuclear Services 7 302000 PCC Sponsored Programs 1 084000 Physics 159 089000 Psychology 12 170000 Public Administration 26 118000 RMI, REE & Legal Studies 113 130000 School of Teacher Education 2 161010 Soc Sci Health Policy Research 6 128000 Sport Management 4 066000 Strozier Library 13 228000 Student Affairs 13 054000 University Communications 1 232000 University Counseling Center 31 047000 University Relations 1 055017 WFSU Local Production 77 055016 WFSU Satellite Operations 1 241013 WVFS V-89 Radio Station 20 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 40156 bytes Desc: image002.png URL: From HR-FSUimportantmessage at fsu.edu Thu Sep 3 13:42:54 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Thu, 3 Sep 2020 17:42:54 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image003.png at 01D681F8.1ECB70D0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'E' REMINDER: Payroll Processing is early. Alternate Payroll 'E' Schedule The first version of the Cost Center Report for Payroll 'E' (pay period ending 9/3/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Friday, September 4, 2020. Cases submitted after 10:30 a.m. on Friday may not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Friday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 40156 bytes Desc: image003.png URL: From HR-FSUimportantmessage at fsu.edu Fri Sep 4 07:26:57 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 4 Sep 2020 11:26:57 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image001.png at 01D6828C.C467AF10] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'E' REMINDER: Payroll Processing is early. Alternate Payroll 'E' Schedule The second version of the Cost Center Report for Payroll 'E' (pay period ending 9/3/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Sep 4 09:00:40 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 4 Sep 2020 13:00:40 +0000 Subject: [HRMS] Coming Soon - Smart Onboarding Upgrade Message-ID: [cid:7cbfb7d0-d6f0-47d4-b8d6-d91db2461924] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. A new look to the Smart Onboarding portal is coming soon! The Office of Human Resources will launch an upgraded Smart Onboarding portal in September. The upgraded portal will be more user-friendly for incoming candidates and include helpful features for department representatives. Stay tuned for additional details! [cid:8283bacb-bfc3-45e6-a4cc-35e7c87e81a1] Questions? Contact Abigail Lejeune at alejeune at fsu.edu or Amy Espinosa at amy.espinosa at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Outlook-yeik2gvx.png Type: image/png Size: 41629 bytes Desc: Outlook-yeik2gvx.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Outlook-cb2pk42v.png Type: image/png Size: 202085 bytes Desc: Outlook-cb2pk42v.png URL: From HR-FSUimportantmessage at fsu.edu Fri Sep 4 12:01:28 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 4 Sep 2020 16:01:28 +0000 Subject: [HRMS] Timekeeping Guidance for the Labor Day Holiday Message-ID: [cid:27f9f52c-3d2f-4584-b1d9-f72b45b41c41] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Department Representatives and Supervisors: Please read the following message in its entirety. The Labor Day holiday will be observed on Monday, September 7, 2020. To be paid for the holiday, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) at least a portion of the scheduled workday before the holiday. * Full-time employees receive 8 hours of leave for holidays. Part-time employees receive a proportionate number of leave hours for holidays based on their FTE. * Example ? While a 1.0 FTE employee gets 8 hours of paid holiday leave for each day, a 0.75 FTE employee would get 6 hours of paid holiday leave. * If you have employees on alternate schedules (full-time or part-time), they should be advised in advance to work the appropriate hours for the workweek of September 4, 2020 ? September 10, 2020, based on the amount of holiday leave they receive for the holiday. Reporting the Labor Day Holiday for the September 4 ? September 10 Workweek: Elapsed Timesheet * DO NOT ENTER TIME FOR THE HOLIDAY for A&P, AEX, USPS, or Faculty employees using the elapsed timesheet. * The OMNI HR elapsed timesheet will show no hours (blank) for September 7. The holiday hours will be added in automatically by the system. See example below: [cid:591e0465-2359-4551-9cc7-cf987b7e2540] Punch Timesheet * Nonexempt USPS employees using the USPS punch timesheet must enter their holiday hours for September 7. See example below: [cid:578fac33-e451-40ad-908a-3c22e1fd0876] OPS Employees OPS employees are not eligible to receive holiday pay. * OPS Nonexempt Employees (paid for time worked) do not receive holiday pay. Only the hours actually worked should be reported on the timesheet. * OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded during the holiday period, the system will generate pay based on their appointment. Compensatory Leave Due to a reduced footprint on FSU campus, the majority of employees should not be working over their scheduled hours in a workweek. However, if a full-time USPS or A&P employee worked on the holiday and/or beyond the required number of hours for the workweek, the Time Reporting Code of "Straight Time Comp Earned - REGCE" should be reported as described in the following scenarios: A&P Exempt * Use ?Straight-time Comp Earned ? REGCE? if the employee worked on the holiday (September 7) and worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). USPS Nonexempt * Use ?Straight-time Comp Earned ? REGCE? if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Overtime Comp Leave Earned ? enter OTCCE for the hours over 40. * To generate Overtime Pay ? enter either OVHHP or REGHP for the hours over 40. USPS Exempt * Use ?Straight-time Comp Earned ? REGCE? if the employee worked more than the required 32 hours during the holiday workweek (8 hours maximum REGCE allowed). If an employee physically worked more than 40 hours during the holiday workweek, do one of the following: * To generate Straight-time Comp Leave Earned ? enter REGCE for the hours over 40. * To generate Pay at the Straight-time Rate ? enter REGHP for the hours over 40. Other Types of Leave Employees on Workers? Compensation Since most of these employees are receiving Workers? Compensation payment for approximately 2/3 of their wages, their holiday pay should be proportional (approximately 1/3). Both the Workers? Compensation and the holiday amounts need to be reported on the timesheet. Elapsed timesheet example for the holiday workweek: Fri 9/4 Sat 9/5 Sun 9/6 Mon 9/7 Tue 9/8 Wed 9/9 Thu 9/10 5.25 5.25 5.25 5.25 5.25 Workers Comp ? WKCHT 2.75 2.75 2.75 2.75 Sick Leave Taken ? SKCHT -5.25 Holiday - HOLHT Punch timesheet example for the holiday workweek: Time Reporting Code Quantity Fri ?9/4 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Sat ? 9/5 Sun ? 9/6 Mon ? 9/7 Holiday ? HOLHT Workers Comp - WKCHT 2.75 5.25 Tue ? 9/8 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Wed ? 9/9 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Thu ? 9/10 Sick Leave Taken - SCKHT Workers Comp - WKCHT 2.75 5.25 Employees on Family and Medical Leave If an employee is on continuous FMLA, they MUST report FMLAT on the holiday. If the employee is on intermittent FMLA, do not report FMLAT for the holiday. The following is only an example of an elapsed timesheet. The corresponding leave code can be sick leave, vacation leave, straight time compensatory leave, overtime compensatory leave, or leave without pay. Elapsed timesheet example for the holiday workweek: Fri 9/4 Sat 9/5 Sun 9/6 Mon 9/7 Tue 9/8 Wed 9/9 Thu 9/10 8 8 8 8 8 Family Medical Leave Taken - FMLAT 8 8 8 8 Sick Leave Taken ? SKCHT Overseas Time Reporting Certain non-US citizens working outside of the United States must report Overseas Hours Worked (OVSEA) in conjunction with hours worked/leave. The following is an example of a full-time OPS Exempt or Salaried employee who was approved to use this code while working overseas. Elapsed timesheet example for the holiday workweek: Fri 9/4 Sat 9/5 Sun 9/6 Mon 9/7 Tue 9/8 Wed 9/9 Thu 9/10 8 8 8 8 Regular Hours Worked (REGHP) / Contract Hours (REGCP) 8 8 8 8 8 Overseas Hours Worked - OVSEA Resources Department Representatives should review time entry queries and myFSU BI reports to ensure their department?s timekeeping is compliant with University guidelines. Please reference the time entry guidance on the HR website. Questions? Contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: TK1.png Type: image/png Size: 101239 bytes Desc: TK1.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: TK2.png Type: image/png Size: 156756 bytes Desc: TK2.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 17609 bytes Desc: image.png URL: From HR-FSUimportantmessage at fsu.edu Tue Sep 8 07:45:25 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 8 Sep 2020 11:45:25 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image001.png at 01D685B3.FFA1EAD0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'E' The final version of the Cost Center Report for Payroll 'E' (pay period ending 9/3/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Sep 8 10:30:11 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 8 Sep 2020 14:30:11 +0000 Subject: [HRMS] 2019-2020 A&P Performance Evaluation Reminder Notice Message-ID: [cid:e16c19ad-131b-49fc-961e-5a98f28997e8] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. A&P performance evaluations for the 2019-2020 rating period are underway. The attached spreadsheet includes the names of supervisors in your department who have not yet completed A&P evaluations for their employees. Please review the list and forward the employees? name(s) to the appropriate supervisors for completion. * To view the data, click Enable Editing and/or Enable Content > click Display Evaluation Status from the top left corner > enter your Department Number > press Enter. * Track completed evaluations and status updates by using the query FSU_ELR_EPERF_STATUS_DEPT. To run the query, insert the Review Period End Date of 08/07/2020. * Supervisors can access performance documents by navigating to myFSU > HR > Manager Self Service > Performance Management > Current Documents. * Reference Training guides for the ePerformance process. * The deadline for all ePerformance evaluations is September 18, 2020. Questions? If you or members of your staff have any questions regarding this procedure, please contact the Employee & Labor Relations section at (850) 644?6475. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 26751 bytes Desc: image.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2019-2020 AP Performance Evaluations Due Spreadsheet 9.8.xls Type: application/vnd.ms-excel Size: 1966592 bytes Desc: 2019-2020 AP Performance Evaluations Due Spreadsheet 9.8.xls URL: From HR-FSUimportantmessage at fsu.edu Mon Sep 14 09:07:30 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 14 Sep 2020 13:07:30 +0000 Subject: [HRMS] Smart Onboarding Upgrade - System Outage & Department Action Needed Message-ID: [cid:image001.png at 01D68A76.7884EE40] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. As previously communicated, the Office of Human Resources will launch an upgraded Smart Onboarding portal in late September. The upgraded portal will be more user-friendly for incoming candidates and include helpful features for department representatives. The week of the portal upgrade, we will limit the launching of onboarding invitations to reduce the number of candidates being impacted by the system changes. In addition, OMNI HR and the Smart Onboarding portal will be unavailable for users September 25 and part of September 26. To prepare for the upcoming upgrade, here is how your department can help: * To minimize the impact of system changes, Human Resources will not be launching onboarding invitations from September 22 - September 25. * All job offers for candidates starting prior to October 15 should be submitted as soon as possible to ensure enough time is provided for job offers to be approved and onboarding to be completed. * Check the status of candidates who have not responded to their onboarding invitation and ask them to get started and finish the required steps as soon as feasible. * Encourage candidates who currently have an onboarding invitation in progress to finish their onboarding prior to the portal outage on September 25. * Follow up on pending approvals for Outside Employment, Employment of Relatives, and Dual Compensation to ensure they are complete prior to September 25. * The deadline for Smart Onboarding actions for hire dates in Pay Period H between October 2 and October 8 is September 28, 2020. Please work with your candidates and approvers to ensure that all required document submissions and approvals are completed by this deadline. Over the next two weeks, Employment & Recruitment Services will be monitoring candidates in the portal and reaching out to departments more often than normal to get as many pending candidates through the process as possible. Otherwise, once the system has been upgraded, we will partner with departments to relaunch invitations as needed. Questions? Contact Abigail Lejeune at alejeune at fsu.edu or Amy Espinosa at amy.espinosa at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Sep 18 11:36:04 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 18 Sep 2020 15:36:04 +0000 Subject: [HRMS] Approvals 30 Minute Notice Message-ID: [cid:image001.png at 01D68DAF.E36AD170] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. Below is a list of pending approvals in OMNI. Although the deadline for approvals is noon today (EST), we are providing advance notice of those that are still pending at approximately 11:30 a.m. so they might be done by noon and your first Cost Center Report will be more accurate. Remember that unapproved time and leave entries will not appear on the Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 117000 Accounting 6 196000 Art Department 8 197000 Art Education 20 193000 Art History 20 006002 Athletics Administration 4 116005 B. Analytics InfoSys. S. Chain 1 229000 CARE (DSA) 2 099000 CARE (UGS) 73 124000 COE Office of Research 103 200003 COVID SAFER 112 200002 COVID Testing Operation 72 235055 Camp Rec Intramurals 325 235060 Camp Rec Ropes Challenge 29 235059 Camp Rec Seminole Reservation 78 235012 Campus Rec Fitness Center 258 235001 Campus Rec Gymnasia Staff 18 235004 Campus Recreation Adminstratio 50 235009 Campus Recreation- Salary 29 215000 Civil & Environmental Engineer 11 141000 Coll of Criminology & Crim Jst 10 161000 Coll of Social Sciences 72 144000 College of Law 32 150002 Ctr Info Mang & Educate Serv 1 154000 Ctr for Adv of Human Rights 1 225000 Ctr for Advanced Power Systems 12 234000 Ctr for Ldrsp & Social Change 13 157000 Ctr for Prev & Early Intervent 7 250011 DSA Marketing 66 194000 Dance Dep't Operation 40 142000 Dean Coll of Social Work 8 114000 Dean College of Business 2 123000 Dean College of Education 4 191000 Dean College of Fine Arts 1 187000 Dean College of Music 161 098000 Dean Undergraduate Studies 203 230000 Dean of Students 6 239002 Dept of Student Government 2 069000 Earth, Ocean & Atmospheric Sci 72 164000 Economics 30 123013 Educ Curriculum Reso Learn Ctr 12 011000 Enterprise Resource Planning 4 170001 FL Center for Public Managment 13 158000 FL Conflict Resolution Consort 40 159000 FL Inst of Government 1 148000 FL Natural Areas Inventory 113 162000 FL Public Affairs Ctr 192 162001 FL Public Affairs Ctr Auxil 1 231000 FSU Childcare Centers 70 053000 FSU Foundation 36 053500 FSU Real Estate Foundation 1 178000 FSU-Teach A&S/COE 14 121000 Finance 1 166000 Geography 8 108000 Information Technology Service 46 142027 Inst for Justice Res & Devt 94 146000 Inst of Sci & Public Affairs 1 192000 Interior Design 10 169000 International Affairs 2 177000 LeRoy Collins Institute 18 235000 Leach Center 514 235011 Leach Center Aquatics 182 209000 MED Research & Grad Prgms 1 120000 Marketing 1 201008 Med Facilities and Operations 3 204000 Medicine Biomedical Sciences 2 201000 Medicine Instruction 89 082000 Modern Languages & Linguistics 2 625000 Moran College Entrepreneurship 2 227000 Natl High Magnetic Field Lab 33 048000 News & Research Communication 12 086000 Nuclear Services 1 140002 Nursing Department 4 005000 Ofc of IG Services 1 107000 Office of Distance Learning 40 235006 Outdoor Pursuits 43 202010 PA Program 9 241026 PRIDE 10 019000 Parking & Transportation 77 163000 Pepper Inst on Aging & Pub Pol 1 083000 Philosophy 38 084000 Physics 124 057000 Provost & VP Academic Affairs 7 089000 Psychology 20 026000 Public Safety 219 118000 RMI, REE & Legal Studies 1 130000 School of Teacher Education 2 161010 Soc Sci Health Policy Research 24 161003 Soc Sci Interdisciplinary Pgm 4 220000 Sponsored Rsch Administration 1 066000 Strozier Library 44 250006 Union Administration 4 237000 University Health Services 1 219000 VP Research 9 095000 Women in Math Sci & Engineer 42 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Sep 18 12:02:40 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 18 Sep 2020 16:02:40 +0000 Subject: [HRMS] Approvals Missing Deadline Message-ID: [cid:image001.png at 01D68DB3.9A41E340] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. The noon deadline for approvals has passed and there are still unapproved time/leave entries that require approval or correction before payroll processing is completed this pay period. Please check the list below for pending approvals for your department. Remember that the unapproved entries below as well as any corrections you make to these entries today will not appear on today's Cost Center Report. Please note, the number in the "Pending Approvals" column reflects the number of entries that need approval, not separate employees. The data is intentionally conveyed in this manner so you are aware of how many time entry approvals require your attention. For example, if an employee reported 3 days of vacation, that employee's unapproved time will be counted 3 times so that you know how many entries you should be approving. This is especially helpful if the leave was taken over multiple work weeks. As you are aware, if each entry for an individual employee is not approved or corrected, the employee's pay will be affected. Be sure to continue checking today and again throughout Monday morning for pending approvals due to corrections and data changes that are processed. If you have any questions, please contact an Attendance & Leave representative. Thank you for your timely attention to this matter. Dept Department Pending Approvals 197000 Art Education 20 006002 Athletics Administration 4 229000 CARE (DSA) 2 099000 CARE (UGS) 28 124000 COE Office of Research 10 200002 COVID Testing Operation 8 215000 Civil & Environmental Engineer 11 161000 Coll of Social Sciences 23 144000 College of Law 2 150002 Ctr Info Mang & Educate Serv 1 154000 Ctr for Adv of Human Rights 1 194000 Dance Dep't Operation 40 114000 Dean College of Business 1 123000 Dean College of Education 4 098000 Dean Undergraduate Studies 82 239002 Dept of Student Government 2 129000 Edu Leadership & Policy Stds 10 123013 Educ Curriculum Reso Learn Ctr 12 170001 FL Center for Public Managment 13 159000 FL Inst of Government 1 148000 FL Natural Areas Inventory 32 162000 FL Public Affairs Ctr 192 162001 FL Public Affairs Ctr Auxil 1 231000 FSU Childcare Centers 70 053500 FSU Real Estate Foundation 1 178000 FSU-Teach A&S/COE 2 146000 Inst of Sci & Public Affairs 1 201000 Medicine Instruction 1 140002 Nursing Department 4 241026 PRIDE 10 019000 Parking & Transportation 65 084000 Physics 53 089000 Psychology 12 026000 Public Safety 205 250006 Union Administration 4 030000 Univ Business Administrators 1 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40162 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Fri Sep 18 13:15:45 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Fri, 18 Sep 2020 17:15:45 +0000 Subject: [HRMS] First Cost Center Report Message-ID: [cid:image001.png at 01D68DBD.CFB9BD40] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'F' The first version of the Cost Center Report for Payroll 'F' (pay period ending 9/17/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. Corrections made to time and leave entries prior to the Second Cost Center Report do not require a case, but must be fully approved to generate payable time. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the Cost Center, report the problem immediately in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) on Monday, September 21, 2020. Cases submitted after 10:30 a.m. on Monday will not be worked before the payroll calculation is completed and the employee may be paid incorrectly. Do not wait until Monday to begin checking Cost Center data. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40156 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Mon Sep 21 07:44:52 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 21 Sep 2020 11:44:52 +0000 Subject: [HRMS] Second Cost Center Report Message-ID: [cid:image001.png at 01D68FEB.131A5E30] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'F' The second version of the Cost Center Report for Payroll 'F' (pay period ending 9/17/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center case. The deadline for submitting FSU Service Center cases is 10:30 a.m. (EST) today. Cases submitted after 10:30 a.m. today cannot be guaranteed to be worked before the payroll calculation is completed, and the employee will be paid incorrectly. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Tue Sep 22 07:40:21 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Tue, 22 Sep 2020 11:40:21 +0000 Subject: [HRMS] Final Cost Center Report Message-ID: [cid:image001.png at 01D690B3.9F7CCBB0] An important message from FSU Office of Human Resources This message has been approved by Christine Conley, Senior Associate Director of Attendance & Leave, for distribution to all Department Representatives. COST CENTER REPORT - PAY PERIOD 'F' The final version of the Cost Center Report for Payroll 'F' (pay period ending 9/17/2020) is now available. The Cost Center Report is located under the "Dashboard" dropdown button, under HR/Payroll Reports in myFSU BI. Please use this Cost Center Report to verify paycheck data. If you find incorrect paycheck data, verify that the time entry is correct. If the compensation rate is incorrect or an employee whose appointment documents met deadline is not on the report, report the problem in a FSU Service Center Case. Cases requesting off-cycle checks must be submitted no later than 10:30 a.m. on the Monday following payday. You may reference the job aid for the myFSU BI Cost Center Report, as well as the Cost Center Report and Supporting Tools information sheet. The department charge report can be reviewed through myFSU BI using the HR GL Detail report. If you have any questions, please contact an Attendance & Leave representative. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Wed Sep 23 10:16:29 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 23 Sep 2020 14:16:29 +0000 Subject: [HRMS] Update to University Hiring Freeze Message-ID: [cid:image001.png at 01D69191.334343A0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. In response to the continuously changing circumstances involving COVID-19, the University previously implemented a hiring freeze. We are now providing an update to the current hiring restrictions. Effective September 23, 2020: * All OPS appointments are now exempt from the hiring freeze and will no longer require an approved hiring exception form to advertise and hire. * Contract & Grant funded Salaried positions are now exempt from the hiring freeze and will not require an approved hiring exception form to advertise and hire. What remains in place: * All non-C&G funded salaried positions require an approved hiring exception form to advertise and hire with the exception of 9-Month Faculty. * All 9-Month Faculty appointments are exempt from the hiring freeze regardless of funding. * In the event there is a unique circumstance in which an exception is warranted to fill a critical position, the appropriate approval process must be followed. To request an exception, the department must complete the Hiring Exception Form and submit through DocuSign to Renisha Gibbs, Associate Vice President for Human Resources, for review and consideration. Add Amy Espinosa (amy.espinosa at fsu.edu) as the last recipient with action "receives a copy". Questions? Please contact Amy Espinosa at amy.espinosa at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: From HR-FSUimportantmessage at fsu.edu Wed Sep 23 14:30:15 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Wed, 23 Sep 2020 18:30:15 +0000 Subject: [HRMS] You're Invited: VIRTUAL Fall 2020 Department Representative Meeting Message-ID: [cid:b9deb5ef-2352-4daf-80b6-1915c2d34619] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The Office of Human Resources invites you to the virtual Fall 2020 Department Representative Meeting. October 14, 2020 1:30 p.m. - 3:30 p.m. Instructions for Zoom Zoom Meeting Link Please mark your calendar and plan to attend. This is a multi-topic meeting with presenters speaking on timely topics including: benefits and open enrollment, compensation study updates, FFCRA, Smart Onboarding, offboarding, and more. Additionally, we are excited to unveil our newly redesigned HR website, which will launch shortly after the meeting. HR will also recognize an outstanding Department Representative with the Essential Piece Award. We strongly encourage attendance so you can submit questions to the presenters. Meeting materials will be posted on our website a few days after the meeting. We look forward to seeing you online! Questions? Contact Shelley Lopez at s.lopez at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Outlook-ffkaxwky.png Type: image/png Size: 20197 bytes Desc: Outlook-ffkaxwky.png URL: From HR-FSUimportantmessage at fsu.edu Mon Sep 28 09:00:04 2020 From: HR-FSUimportantmessage at fsu.edu (HR Important Message) Date: Mon, 28 Sep 2020 13:00:04 +0000 Subject: [HRMS] Smart Onboarding Quick Reference Guide Message-ID: [cid:image001.png at 01D69575.80ADE2C0] An important message from FSU Office of Human Resources This message has been approved by Shelley Lopez, Program Director, Communications/Special Projects, for distribution to all Department Representatives. The recently upgraded Smart Onboarding portal is now live! The improved portal has a new look as well as helpful features. We are excited to launch the upgraded portal and continually enhance the onboarding experience. The attached Quick Reference Guide will help you get familiar with the changes and provide some helpful tips for assisting your candidates. Candidates who were unable to complete their steps in the portal prior to the upgrade will be restarted today. Any invitations that were held last week due to the upgrade will also be launched today. Previously saved bookmarks on homepages or favorites will not work due to the upgraded landing page-please remove them. There are no changes on workflow approvals process for Dual Compensation, Outside Employment, and Employment of Relatives. Key Features: * Invitation Console (formerly Candidate Console) provides helpful tools to track candidate progress through the onboarding process. * Candidate pages are mobile-friendly and can be completed on a mobile device. * Department Representatives can "watch" invitations to receive updates on a candidate's progress through the OMNI alert flag. * External and internal candidates being hired for multiple appointments simultaneously are supported in the portal. * Candidates completing original invitations can consent to electronic distribution of W-2 forms directly in the onboarding portal. * Inbox feature within the Smart Onboarding portal can be used to review and track certain system notices. * Option in Job Offer to add interested parties from department on onboarding notices for tracking (when launched, background check status, when hired). * Returning User Login Link in Invitation e-mails. * Department Representatives can send a note to HR within Onboarding to request a hire date change when necessary. Need Help? We will be hosting two open help sessions for Department Representatives via Zoom. Department Representatives can join the Zoom meeting during these times for assistance with specific candidates. No registration is necessary. * Tuesday, September 29, 1:30 p.m. - 2:30 p.m. Zoom Link * Tuesday, October 6, 1:30 p.m. - 2:30 p.m. Zoom Link Training Department Representatives new to Smart Onboarding, or those who would like a refresher on the process, should register for our next Smart Onboarding training session on October 23 at 2:00 p.m. Questions? Contact Abigail Lejeune at alejeune at fsu.edu or Amy Espinosa at amy.espinosa at fsu.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 19504 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... 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